The information below covers when costing allocation changes are processed in Workday and when DEFINE will be updated.
When do Cost Transfer Integrations Run?
Retroactive Costing Allocations
The Payroll Financials Team runs the cost transfer integrations for retroactive costing allocation changes at least twice each week, dependent upon the Payroll Calendar. Cost transfer integrations are not run when an on-cycle payroll is in process. The anticipated dates for running the Cost Transfer Integration are listed on the calendar below.
Integrations are run at 12:00 p.m. CDT on the days listed. Anything Final Approved by this time should be included in the integration for that day and processed within the next 2-3 business days. However, each run of the integrations typically includes transfer records that require additional manual review and intervention. This can result in cost transfers not being processed within our expected time frame. If a retroactive costing allocation has been completed and you do not see the changes reflected in your accounts within one week, or if you have any questions or concerns about the cost transfer process, please contact the Financials Team directly at pr.financials@austin.utexas.edu.
2022-2023 Cost Transfer Calendar
Cost TransfersSeptember 2022 – August 2023*All integration runs will include Costing Allocations completed at 12pm on the scheduled day* |
|
Month |
Scheduled Cost Transfer Integrations |
|
September 2022 |
Wednesday, September 7 |
|
Monday, September 12 |
|
|
Thursday, September 15 |
|
|
Monday, September 19 |
|
|
Thursday, September 22 |
|
|
Wednesday, September 28 |
|
|
Friday, September 30 |
|
|
October 2022 |
Tuesday, October 4 |
|
Thursday, October 6 |
|
|
Monday, October 10 |
|
|
Wednesday, October 12 |
|
|
Monday, October 17 |
|
|
Thursday, October 20 |
|
|
Wednesday, October 26 |
|
|
Monday, October 31 |
|
|
November 2022 |
Wednesday, November 2 |
|
Monday, November 7 |
|
|
Wednesday, November 9 |
|
|
Monday, November 14 |
|
|
Thursday, November 17 |
|
|
Wednesday, November 23 |
|
|
Wednesday, November 30 |
|
|
December 2022 |
Friday, December 2 |
|
Tuesday, December 6 |
|
|
Thursday, December 8 |
|
|
Tuesday, December 13 |
|
|
Thursday, December 15 |
|
|
Monday, December 19 |
|
|
January 2023 |
Monday, January 2 |
|
Thursday, January 5 |
|
|
Monday, January 9 |
|
|
Tuesday, January 11 |
|
|
Tuesday, January 17 |
|
|
Thursday, January 19 |
|
|
Monday, January 23 |
|
|
Thursday, January 26 |
|
|
Tuesday, January 31 |
|
|
February 2023 |
Thursday, February 2 |
|
Monday, February 6 |
|
|
Wednesday, February 8 |
|
|
Monday, February 13 |
|
|
Wednesday, February 15 |
|
|
Monday, February 20 |
|
|
Thursday, February 23 |
|
|
Tuesday, February 28 |
|
|
March 2023 |
Thursday, March 2 |
|
Monday, March 6 |
|
|
Wednesday, March 8 |
|
|
Monday, March 13 |
|
|
Wednesday, March 15 |
|
|
Friday, March 17 |
|
|
Tuesday, March 21 |
|
|
Thursday, March 23 |
|
|
Tuesday, March 28 |
|
|
Friday, March 31 |
|
|
April 2023 |
Tuesday, April 4 |
|
Thursday, April 6 |
|
|
Monday, April 10 |
|
|
Wednesday, April 12 |
|
|
Monday, April 17 |
|
|
Thursday, April 20 |
|
|
Tuesday, April 25 |
|
|
Friday, April 28 |
|
|
May 2023 |
Tuesday, May 2 |
|
Thursday, May 4 |
|
|
Monday, May 8 |
|
|
Wednesday, May 10 |
|
|
Monday, May 15 |
|
|
Wednesday, May 17 |
|
|
Monday, May 22 |
|
|
Thursday, May 25 |
|
|
Wednesday, May 31 |
|
|
June 2023 |
Friday, June 2 |
|
Tuesday, June 6 |
|
|
Thursday, June 8 |
|
|
Monday, June 12 |
|
|
Wednesday, June 14 |
|
|
Friday, June 16 |
|
|
Wednesday, June 21 |
|
|
Tuesday, June 27 |
|
|
Friday, June 30 |
|
|
July 2023 |
Thursday, July 6 |
|
Monday, July 10 |
|
|
Wednesday, July 12 |
|
|
Monday, July 17 |
|
|
Thursday, July 20 |
|
|
Wednesday, July 26 |
|
|
Monday, July 31 |
|
|
August 2023 |
Wednesday, August 2 |
|
Monday, August 7 |
|
|
Wednesday, August 9 |
|
|
Monday, August 14 |
|
|
Wednesday, August 16 |
|
|
Monday, August 21 |
|
|
Wednesday, August 23 |
|
|
Monday, August 28 |
|
|
Thursday, August 31 (last one for current fiscal year) |
|
Archived Cost Transfer Schedule
For further information, please contact the Financials Team at pr.financials@austin.utexas.edu.
Last updated 09/08/2022