Cost Transfer Integration Schedule

The information below covers when costing allocation changes are processed in Workday and when DEFINE will be updated.

When do Cost Transfer Integrations Run?

Retroactive Costing Allocations

The Payroll Financials Team runs the cost transfer integrations for retroactive costing allocation changes at least twice each week, dependent upon the Payroll Calendar. Cost transfer integrations are not run when an on-cycle payroll is in process. The anticipated dates for running the Cost Transfer Integration are listed on the calendar below.

Integrations are run at 12:00 p.m. CDT on the days listed. Anything Final Approved by this time should be included in the integration for that day and processed within the next 2-3 business days. However, each run of the integrations typically includes transfer records that require additional manual review and intervention. This can result in cost transfers not being processed within our expected time frame. If a retroactive costing allocation has been completed and you do not see the changes reflected in your accounts within one week, or if you have any questions or concerns about the cost transfer process, please contact the Financials Team directly at pr.financials@austin.utexas.edu.

2022-2023 Cost Transfer Calendar

Cost Transfers

September 2022 – August 2023

*All integration runs will include Costing Allocations completed at 12pm on the scheduled day*

Month

Scheduled Cost Transfer Integrations

September 2022

Wednesday, September 7

Monday, September 12

Thursday, September 15

Monday, September 19

Thursday, September 22

Wednesday, September 28

Friday, September 30

October 2022

Tuesday, October 4

Thursday, October 6

Monday, October 10

Wednesday, October 12

Monday, October 17

Thursday, October 20

Wednesday, October 26

Monday, October 31

November 2022

Wednesday, November 2

Monday, November 7

Wednesday, November 9

Monday, November 14

Thursday, November 17

Wednesday, November 23

Wednesday, November 30

December 2022

Friday, December 2

Tuesday, December 6

Thursday, December 8

Tuesday, December 13

Thursday, December 15

Monday, December 19

January 2023

Monday, January 2

Thursday, January 5

Monday, January 9

Tuesday, January 11

Tuesday, January 17

Thursday, January 19

Monday, January 23

Thursday, January 26

Tuesday, January 31

February 2023

Thursday, February 2

Monday, February 6

Wednesday, February 8

Monday, February 13

Wednesday, February 15

Monday, February 20

Thursday, February 23

Tuesday, February 28

March 2023

Thursday, March 2

Monday, March 6

Wednesday, March 8

Monday, March 13

Wednesday, March 15

Friday, March 17

Tuesday, March 21

Thursday, March 23

Tuesday, March 28

Friday, March 31

April 2023

Tuesday, April 4

Thursday, April 6

Monday, April 10

Wednesday, April 12

Monday, April 17

Thursday, April 20

Tuesday, April 25

Friday, April 28

May 2023

Tuesday, May 2

Thursday, May 4

Monday, May 8

Wednesday, May 10

Monday, May 15

Wednesday, May 17

Monday, May 22

Thursday, May 25

Wednesday, May 31

June 2023

Friday, June 2

Tuesday, June 6

Thursday, June 8

Monday, June 12

Wednesday, June 14

Friday, June 16

Wednesday, June 21

Tuesday, June 27

Friday, June 30

July 2023

Thursday, July 6

Monday, July 10

Wednesday, July 12

Monday, July 17

Thursday, July 20

Wednesday, July 26

Monday, July 31

August 2023

Wednesday, August 2

Monday, August 7

Wednesday, August 9

Monday, August 14

Wednesday, August 16

Monday, August 21

Wednesday, August 23

Monday, August 28

Thursday, August 31 (last one for current fiscal year)

Archived Cost Transfer Schedule

For further information, please contact the Financials Team at pr.financials@austin.utexas.edu.

Last updated 09/08/2022