The information below covers when costing allocation changes are processed in Workday and when DEFINE will be updated.
When do Cost Transfer Integrations Run?
Retroactive Costing Allocations
The Payroll Financials Team runs the cost transfer integrations for retroactive costing allocation changes at least twice each week, dependent upon the Payroll Calendar. Cost transfer integrations are not run when an on-cycle payroll is in process. The anticipated dates for running the Cost Transfer Integration are listed on the calendar below.
Integrations are run at 12:00 p.m. CDT on the days listed. Anything Final Approved by this time should be included in the integration for that day and processed within the next 2-3 business days. However, each run of the integrations typically includes transfer records that require additional manual review and intervention. This can result in cost transfers not being processed within our expected time frame. If a retroactive costing allocation has been completed and you do not see the changes reflected in your accounts within one week, or if you have any questions or concerns about the cost transfer process, please contact the Financials Team directly at pr.financials@austin.utexas.edu.
2024-2025 Cost Transfer Calendar
Cost TransfersSeptember 2024 – August 2025*All integration runs to include Costing Allocations completed by 12pm on the scheduled day* | |
Month | Scheduled Cost Transfer Integrations |
September 2024 | Tuesday, September 3 |
Monday, September 9 | |
Wednesday, September 11 | |
Monday, September 16 | |
Thursday, September 19 | |
Wednesday, September 25 | |
Friday, September 27 | |
October 2024 | Tuesday, October 1 |
Friday, October 4 | |
Tuesday, October 8 | |
Thursday, October 10 | |
Tuesday, October 15 | |
Thursday, October 17 | |
Monday, October 21 | |
Wednesday, October 23 | |
Monday, October 28 | |
Wednesday, October 30 | |
November 2024 | Wednesday, November 6 |
Friday, November 8 | |
Wednesday, November 13 | |
Friday, November 15 | |
Tuesday, November 19 | |
Thursday, November 21 | |
Tuesday, November 26 | |
December 2024 | Tuesday, December 3 |
Thursday, December 5 | |
Tuesday, December 10 | |
Thursday, December 12 | |
Monday, December 16 | |
January 2025 | Thursday, January 2 |
Tuesday, January 7 | |
Thursday, January 9 | |
Tuesday, January 14 | |
Thursday, January 16 | |
Wednesday, January 22 | |
Tuesday, January 28 | |
Thursday, January 30 | |
February 2025 | Tuesday, February 4 |
Thursday, February 6 | |
Tuesday, February 11 | |
Thursday, February 13 | |
Tuesday, February 18 | |
Thursday, February 20 | |
Tuesday, February 25 | |
Thursday, February 27 | |
March 2025 | Tuesday, March 4 |
Thursday, March 6 | |
Tuesday, March 11 | |
Thursday, March 13 | |
Tuesday, March 18 | |
Thursday, March 20 | |
Wednesday, March 26 | |
Friday, March 28 | |
April 2025 | Tuesday, April 1 |
Friday, April 4 | |
Tuesday, April 8 | |
Friday, April 11 | |
Tuesday, April 15 | |
Thursday, April 17 | |
Tuesday, April 22 | |
Friday, April 25 | |
Tuesday, April 29 | |
May 2025 | Thursday, May 1 |
Tuesday, May 6 | |
Thursday, May 8 | |
Tuesday, May 13 | |
Thursday, May 15 | |
Monday, May 19 | |
Wednesday, May 21 | |
Tuesday, May 27 | |
Thursday, May 29 | |
June 2025 | Tuesday, June 3 |
Thursday, June 5 | |
Tuesday, June 10 | |
Thursday, June 12 | |
Tuesday, June 17 | |
Friday, June 20 | |
Wednesday, June 25 | |
Friday, June 27 | |
July 2025 | Wednesday, July 2 |
Tuesday, July 8 | |
Thursday, July 10 | |
Tuesday, July 15 | |
Thursday, July 17 | |
Monday, July 21 | |
Wednesday, July 23 | |
Monday, July 28 | |
Wednesday, July 30 | |
August 2025 | Monday, August 4 |
Wednesday, August 6 | |
Monday, August 11 | |
Wednesday, August 13 | |
Monday, August 18 | |
Thursday, August 21 | |
Tuesday, August 26 | |
Thursday, August 28 | |
Wednesday, September 3 (last one for current fiscal year) |
2025-2026 Cost Transfer Calendar
Cost TransfersSeptember 2025 – August 2026*All integration runs to include Costing Allocations completed by 12pm on the scheduled day* | |
Month | Scheduled Cost Transfer Integrations |
September 2025 | Wednesday, September 3 |
Monday, September 8 | |
Wednesday, September 10 | |
Monday , September 15 | |
Thursday, September 18 | |
Thursday, September 25 | |
Monday, September 29 | |
October 2025 | Wednesday, October 8 |
Friday, October 10 | |
Tuesday, October 14 | |
Thursday, October 16 | |
Monday, October 20 | |
Wednesday, October 22 | |
Monday, October 27 | |
Wednesday, October 29 | |
November 2025 | Monday, November 3 |
Wednesday, November 5 | |
Monday, November 10 | |
Thursday, November 13 | |
Tuesday, November 18 | |
Thursday, November 20 | |
Tuesday, November 25 | |
December 2025 | Tuesday, December 2 |
Friday, December 5 | |
Tuesday, December 9 | |
Thursday, December 11 | |
Tuesday, December 16 | |
January 2026 | Monday, January 5 |
Thursday, January 8 | |
Tuesday, January 13 | |
Thursday, January 15 | |
Wednesday, January 21 | |
Friday, January 23 | |
Tuesday, January 27 | |
Thursday, January 29 | |
February 2026 | Monday, February 2 |
Thursday, February 5 | |
Tuesday, February 10 | |
Thursday, February 12 | |
Tuesday, February 17 | |
Thursday, February 19 | |
Tuesday, February 24 | |
March 2026 | Tuesday, March 3 |
Thursday, March 5 | |
Tuesday, March 10 | |
Thursday, March 12 | |
Tuesday, March 17 | |
Thursday, March 19 | |
Thursday, March 26 | |
Monday, March 30 | |
April 2026 | Wednesday, April 1 |
Friday, April 3 | |
Wednesday, April 8 | |
Friday, April 10 | |
Tuesday, April 14 | |
Thursday, April 16 | |
Tuesday, April 21 | |
Monday, April 27 | |
Wednesday, April 29 | |
May 2026 | Friday, May 1 |
Tuesday, May 5 | |
Friday, May 8 | |
Tuesday, May 12 | |
Thursday, May 14 | |
Tuesday, May 19 | |
Tuesday, May 26 | |
Thursday, May 28 | |
June 2026 | Tuesday, June 2 |
Thursday, June 4 | |
Tuesday, June 9 | |
Thursday, June 11 | |
Monday, June 15 | |
Thursday, June 18 | |
Thursday, June 25 | |
Monday, June 29 | |
July 2026 | Thursday, July 2 |
Tuesday, July 7 | |
Thursday, July 9 | |
Tuesday, July 14 | |
Thursday, July 16 | |
Tuesday, July 21 | |
Tuesday, July 28 | |
Thursday, July 30 | |
August 2026 | Monday, August 3 |
Thursday, August 6 | |
Monday, August 10 | |
Wednesday, August 12 | |
Thursday, August 20 | |
Wednesday, August 26 | |
Friday, August 28 | |
Tuesday, September 1 (last one for current fiscal year) |
Archived Cost Transfer Schedule
For further information, please contact the Financials Team at pr.financials@austin.utexas.edu.
Last updated 07/02/2024