Cost Transfer Integration Schedule

The information below covers when costing allocation changes are processed in Workday and when DEFINE will be updated.

When do Cost Transfer Integrations Run?

Retroactive Costing Allocations

The Payroll Financials Team runs the cost transfer integrations for retroactive costing allocation changes at least twice each week, dependent upon the Payroll Calendar. Cost transfer integrations are not run when an on-cycle payroll is in process. The anticipated dates for running the Cost Transfer Integration are listed on the calendar below.

Integrations are run at 12:00 p.m. CDT on the days listed. Anything Final Approved by this time should be included in the integration for that day and processed within the next 2-3 business days. However, each run of the integrations typically includes transfer records that require additional manual review and intervention. This can result in cost transfers not being processed within our expected time frame. If a retroactive costing allocation has been completed and you do not see the changes reflected in your accounts within one week, or if you have any questions or concerns about the cost transfer process, please contact the Financials Team directly at pr.financials@austin.utexas.edu.

 

2024-2025 Cost Transfer Calendar

Cost Transfers

September 2024 – August 2025

*All integration runs to include Costing Allocations completed by 12pm on the scheduled day*

Month

Scheduled Cost Transfer Integrations

September 2024

Tuesday, September 3
Monday, September 9
Wednesday, September 11
Monday, September 16
Thursday, September 19
Wednesday, September 25
Friday, September 27

October 2024

Tuesday, October 1
Friday, October 4
Tuesday, October 8
Thursday, October 10
Tuesday, October 15
Thursday, October 17
Monday, October 21
Wednesday, October 23
Monday, October 28
Wednesday, October 30

November 2024

Wednesday, November 6
Friday, November 8
Wednesday, November 13
Friday, November 15
Tuesday, November 19
Thursday, November 21
Tuesday, November 26

December 2024

Tuesday, December 3
Thursday, December 5
Tuesday, December 10
Thursday, December 12
Monday, December 16

January 2025

Thursday, January 2
Tuesday, January 7
Thursday, January 9
Tuesday, January 14
Thursday, January 16
Wednesday, January 22
Tuesday, January 28
Thursday, January 30

February 2025

Tuesday, February 4
Thursday, February 6
Tuesday, February 11
Thursday, February 13
Tuesday, February 18
Thursday, February 20
Tuesday, February 25
Thursday, February 27

March 2025

Tuesday, March 4
Thursday, March 6
Tuesday, March 11
Thursday, March 13
Tuesday, March 18
Thursday, March 20
Wednesday, March 26
Friday, March 28

April 2025

Tuesday, April 1
Friday, April 4
Tuesday, April 8
Friday, April 11
Tuesday, April 15
Thursday, April 17
Tuesday, April 22
Friday, April 25
Tuesday, April 29

May 2025

Thursday, May 1
Tuesday, May 6
Thursday, May 8
Tuesday, May 13
Thursday, May 15
Monday, May 19
Wednesday, May 21
Tuesday, May 27
Thursday, May 29

June 2025

Tuesday, June 3
Thursday, June 5
Tuesday, June 10
Thursday, June 12
Tuesday, June 17
Friday, June 20
Wednesday, June 25
Friday, June 27

July 2025

Wednesday, July 2
Tuesday, July 8
Thursday, July 10
Tuesday, July 15
Thursday, July 17
Monday, July 21
Wednesday, July 23
Monday, July 28
Wednesday, July 30

August 2025

Monday, August 4
Wednesday, August 6
Monday, August 11
Wednesday, August 13
Monday, August 18
Thursday, August 21
Tuesday, August 26
Thursday, August 28
Wednesday, September 3 (last one for current fiscal year)

 

2025-2026 Cost Transfer Calendar

Cost Transfers

September 2025 – August 2026

*All integration runs to include Costing Allocations completed by 12pm on the scheduled day*

Month

Scheduled Cost Transfer Integrations

September 2025

Wednesday, September 3
Monday, September 8
Wednesday, September 10
Monday , September 15
Thursday, September 18
Thursday, September 25
Monday, September 29

October 2025

Wednesday, October 8
Friday, October 10
Tuesday, October 14
Thursday, October 16
Monday, October 20
Wednesday, October 22
Monday, October 27
Wednesday, October 29

November 2025

Monday, November 3
Wednesday, November 5
Monday, November 10
Thursday, November 13
Tuesday, November 18
Thursday, November 20
Tuesday, November 25

December 2025

Tuesday, December 2
Friday, December 5
Tuesday, December 9
Thursday, December 11
Tuesday, December 16

January 2026

Monday, January 5
Thursday, January 8
Tuesday, January 13
Thursday, January 15
Wednesday, January 21
Friday, January 23
Tuesday, January 27
Thursday, January 29

February 2026

Monday, February 2
Thursday, February 5
Tuesday, February 10
Thursday, February 12
Tuesday, February 17
Thursday, February 19
Tuesday, February 24

March 2026

Tuesday, March 3
Thursday, March 5
Tuesday, March 10
Thursday, March 12
Tuesday, March 17
Thursday, March 19
Thursday, March 26
Monday, March 30

April 2026

Wednesday, April 1
Friday, April 3
Wednesday, April 8
Friday, April 10
Tuesday, April 14
Thursday, April 16
Tuesday, April 21
Monday, April 27
Wednesday, April 29

May 2026

Friday, May 1
Tuesday, May 5
Friday, May 8
Tuesday, May 12
Thursday, May 14
Tuesday, May 19
Tuesday, May 26
Thursday, May 28

June 2026

Tuesday, June 2
Thursday, June 4
Tuesday, June 9
Thursday, June 11
Monday, June 15
Thursday, June 18
Thursday, June 25
Monday, June 29

July 2026

Thursday, July 2
Tuesday, July 7
Thursday, July 9
Tuesday, July 14
Thursday, July 16
Tuesday, July 21
Tuesday, July 28
Thursday, July 30

August 2026

Monday, August 3
Thursday, August 6
Monday, August 10
Wednesday, August 12
Thursday, August 20
Wednesday, August 26
Friday, August 28
Tuesday, September 1 (last one for current fiscal year)

 

Archived Cost Transfer Schedule

For further information, please contact the Financials Team at pr.financials@austin.utexas.edu.

Last updated 07/02/2024