The information below covers when costing allocation changes are processed in Workday and when DEFINE will be updated.
When do Cost Transfer Integrations Run?
Retroactive Costing Allocations
The Payroll Financials Team runs the cost transfer integrations for retroactive costing allocation changes at least twice each week, dependent upon the Payroll Calendar. Cost transfer integrations are not run when an on-cycle payroll is in process. The anticipated dates for running the Cost Transfer Integration are listed on the calendar below.
Integrations are run at 12:00 p.m. CDT on the days listed. Anything Final Approved by this time should be included in the integration for that day and processed within the next 2-3 business days. However, each run of the integrations typically includes transfer records that require additional manual review and intervention. This can result in cost transfers not being processed within our expected time frame. If a retroactive costing allocation has been completed and you do not see the changes reflected in your accounts within one week, or if you have any questions or concerns about the cost transfer process, please contact the Financials Team directly at pr.financials@austin.utexas.edu.
2023-2024 Cost Transfer Calendar
Cost TransfersSeptember 2023 – August 2024*All integration runs to include Costing Allocations completed by 12pm on the scheduled day* | |
Month | Scheduled Cost Transfer Integrations |
September 2023 | Thursday, September 7 |
Tuesday, September 12 | |
Wednesday, September 14 | |
Monday, September 18 | |
Thursday, September 21 | |
Tuesday, September 26 | |
Thursday, September 28 | |
October 2023 | Tuesday, October 3 |
Thursday, October 5 | |
Tuesday, October 10 | |
Thursday, October 12 | |
Tuesday, October 17 | |
Thursday, October 19 | |
Monday, October 23 | |
Thursday, October 26 | |
Tuesday, October 31 | |
November 2023 | Thursday, November 2 |
Tuesday, November 7 | |
Thursday, November 9 | |
Tuesday, November 14 | |
Thursday, November 16 | |
Wednesday, November 22 | |
Tuesday, November 28 | |
Thursday, November 30 | |
December 2023 | Monday, December 4 |
Wednesday, December 6 | |
Monday, December 11 | |
Wednesday, December 13 | |
Monday, December 18 | |
January 2024 | Tuesday, January 2 |
Friday, January 5 | |
Tuesday, January 9 | |
Thursday, January 11 | |
Tuesday, January 16 | |
Friday, January 19 | |
Tuesday, January 23 | |
Friday, January 26 | |
Tuesday, January 30 | |
February 2024 | Thursday, February 1 |
Tuesday, February 6 | |
Thursday, February 8 | |
Tuesday, February 13 | |
Thursday, February 15 | |
Monday, February 19 | |
Wednesday, February 21 | |
Monday, February 26 | |
Wednesday, February 28 | |
March 2024 | |
Monday, March 4 | |
Wednesday, March 6 | |
Monday, March 11 | |
Wednesday, March 13 | |
Monday, March 18 | |
Thursday, March 21 | |
Tuesday, March 26 | |
Thursday, March 28 | |
April 2024 | Tuesday, April 2 |
Thursday, April 4 | |
Tuesday, April 9 | |
Thursday, April 11 | |
Monday, April 15 | |
Wednesday, April 17 | |
Monday, April 22 | |
Thursday, April 25 | |
Tuesday, April 30 | |
May 2024 | Thursday, May 2 |
Tuesday, May 7 | |
Thursday, May 9 | |
Tuesday, May 14 | |
Thursday, May 16 | |
Tuesday, May 21 | |
Tuesday, May 28 | |
Friday, May 31 | |
June 2024 | Tuesday, June 4 |
Thursday, June 6 | |
Tuesday, June 11 | |
Thursday, June 13 | |
Monday, June 17 | |
Thursday, June 20 | |
Tuesday, June 25 | |
Thursday, June 27 | |
July 2024 | Tuesday, July 2 |
Tuesday, July 9 | |
Thursday, July 11 | |
Tuesday, July 16 | |
Friday, July 19 | |
Tuesday, July 23 | |
Friday, July 26 | |
Tuesday, July 30 | |
August 2024 | Thursday, August 1 |
Tuesday, August 6 | |
Thursday, August 8 | |
Tuesday, August 13 | |
Thursday, August 15 | |
Monday, August 19 | |
Thursday, August 22 | |
Tuesday, August 27 | |
Friday, August 30 (last one for current fiscal year) |
2024-2025 Cost Transfer Calendar
Cost TransfersSeptember 2024 – August 2025*All integration runs to include Costing Allocations completed by 12pm on the scheduled day* | |
Month | Scheduled Cost Transfer Integrations |
September 2024 | Tuesday, September 3 |
Monday, September 9 | |
Wednesday, September 11 | |
Monday, September 16 | |
Thursday, September 19 | |
Wednesday, September 25 | |
Friday, September 27 | |
October 2024 | Tuesday, October 1 |
Friday, October 4 | |
Tuesday, October 8 | |
Thursday, October 10 | |
Tuesday, October 15 | |
Thursday, October 17 | |
Monday, October 21 | |
Wednesday, October 23 | |
Monday, October 28 | |
Wednesday, October 30 | |
November 2024 | Wednesday, November 6 |
Friday, November 8 | |
Wednesday, November 13 | |
Friday, November 15 | |
Tuesday, November 19 | |
Thursday, November 21 | |
Tuesday, November 26 | |
December 2024 | Tuesday, December 3 |
Thursday, December 5 | |
Tuesday, December 10 | |
Thursday, December 12 | |
Monday, December 16 | |
January 2025 | Thursday, January 2 |
Tuesday, January 7 | |
Thursday, January 9 | |
Tuesday, January 14 | |
Thursday, January 16 | |
Wednesday, January 22 | |
Tuesday, January 28 | |
Thursday, January 30 | |
February 2025 | Tuesday, February 4 |
Thursday, February 6 | |
Tuesday, February 11 | |
Thursday, February 13 | |
Tuesday, February 18 | |
Thursday, February 20 | |
Tuesday, February 25 | |
Thursday, February 27 | |
March 2025 | Tuesday, March 4 |
Thursday, March 6 | |
Tuesday, March 11 | |
Thursday, March 13 | |
Tuesday, March 18 | |
Thursday, March 20 | |
Wednesday, March 26 | |
Friday, March 28 | |
April 2025 | Tuesday, April 1 |
Friday, April 4 | |
Tuesday, April 8 | |
Friday, April 11 | |
Tuesday, April 15 | |
Thursday, April 17 | |
Tuesday, April 22 | |
Friday, April 25 | |
Tuesday, April 29 | |
May 2025 | Thursday, May 1 |
Tuesday, May 6 | |
Thursday, May 8 | |
Tuesday, May 13 | |
Thursday, May 15 | |
Monday, May 19 | |
Wednesday, May 21 | |
Tuesday, May 27 | |
Thursday, May 29 | |
June 2025 | Tuesday, June 3 |
Thursday, June 5 | |
Tuesday, June 10 | |
Thursday, June 12 | |
Tuesday, June 17 | |
Friday, June 20 | |
Wednesday, June 25 | |
Friday, June 27 | |
July 2025 | Wednesday, July 2 |
Tuesday, July 8 | |
Thursday, July 10 | |
Tuesday, July 15 | |
Thursday, July 17 | |
Monday, July 21 | |
Wednesday, July 23 | |
Monday, July 28 | |
Wednesday, July 30 | |
August 2025 | Monday, August 4 |
Wednesday, August 6 | |
Monday, August 11 | |
Wednesday, August 13 | |
Monday, August 18 | |
Thursday, August 21 | |
Tuesday, August 26 | |
Thursday, August 28 | |
Wednesday, September 3 (last one for current fiscal year) |
Archived Cost Transfer Schedule
For further information, please contact the Financials Team at pr.financials@austin.utexas.edu.
Last updated 07/02/2024