Archived Paydays & Payroll Deadlines

Payroll calendars for the last three fiscal years are available below.

Fiscal Year 2019-2020 

Monthly

Fiscal Year 2019-20 Payroll Dates for Monthly Assigned Employees

Monthly Pay Group

Deadlines & Paydays
 

Pay Period

Departmental Deadline

Central Office Deadline

Payday

September

Wednesday, September 18

5 PM Business Processes Routed to HR/APS

Friday, September 20

5 PM HR/APS Final Approved

Tuesday, October 1, 2019

Friday, September 20

12 PM One-Time Payments Routed to Payroll

Friday, September 20

5 PM Payroll Final Approved

Friday, September 20

5 PM Time/Leave Final Approved

 

October

Monday, October 21

5 PM Business Processes Routed to HR/APS

Wednesday, October 23

5 PM HR/APS Final Approved

Friday, November 1, 2019

Wednesday, October 23

12 PM One-Time Payments Routed to Payroll

Wednesday, October 23

5 PM Payroll Final Approved

Wednesday, October 23

5 PM Time/Leave Final Approved

 

November

Monday, November 18

5 PM Business Processes Routed to HR/APS

Wednesday, November 20

5 PM HR/APS Final Approved

Monday, December 2, 2019

Wednesday, November 20

12 PM One-Time Payments Routed to Payroll

Wednesday, November 20

5 PM Payroll Final Approved

Wednesday, November 20

5 PM Time/Leave Final Approved

 

December

Monday, December 16

5 PM Business Processes Routed to HR/APS

Wednesday, December 18

5 PM HR/APS Final Approved

Thursday, January 2, 2020

Wednesday, December 18

12 PM One-Time Payments Routed to Payroll

Wednesday, December 18

5 PM Payroll Final Approved

Wednesday, December 18

5 PM Time/Leave Final Approved

 

January

Tuesday, January 21

5 PM Business Processes Routed to HR/APS

Thursday, January 23

5 PM HR/APS Final Approved

Monday, February 3, 2020

Thursday, January 23

12 PM One-Time Payments Routed to Payroll

Thursday, January 23

5 PM Payroll Final Approved

Thursday, January 23

5 PM Time/Leave Final Approved

 

February

Tuesday, February 18

5 PM Business Processes Routed to HR/APS

Thursday, February 20

5 PM HR/APS Final Approved

Monday, March 2, 2020

Thursday, February 20

12 PM One-Time Payments Routed to Payroll

Thursday, February 20

5 PM Payroll Final Approved

Thursday, February 20

5 PM Time/Leave Final Approved

 

March

Thursday, March 19

5 PM Business Processes Routed to HR/APS

Monday, March 23

5 PM HR/APS Final Approved

Wednesday, April 1, 2020

Monday, March 23

12 PM One-Time Payments Routed to Payroll

Monday, March 23

5 PM Payroll Final Approved

Monday, March 23

5 PM Time/Leave Final Approved

 

April

Monday, April 20

5 PM Business Processes Routed to HR/APS

Wednesday, April 22

5 PM HR/APS Final Approved

Friday, May 1, 2020

Wednesday, April 22

12 PM One-Time Payments Routed to Payroll

Wednesday, April 22

5 PM Payroll Final Approved

Wednesday, April 22

5 PM Time/Leave Final Approved

 

May

Monday, May 18

5 PM Business Processes Routed to HR/APS

Wednesday, May 20

5 PM HR/APS Final Approved

Monday, June 1, 2020

Wednesday, May 20

12 PM One-Time Payments Routed to Payroll

Wednesday, May 20

5 PM Payroll Final Approved

Wednesday, May 20

5 PM Time/Leave Final Approved

 

June

Thursday, June 18

5 PM Business Processes Routed to HR/APS

Monday, June 22

5 PM HR/APS Final Approved

Wednesday, July 1, 2020

Monday, June 22

12 PM One-Time Payments Routed to Payroll

Monday, June 22

5 PM Payroll Final Approved

Monday, June 22

5 PM Time/Leave Final Approved

 

July

Tuesday, July 21

5 PM Business Processes Routed to HR/APS

Thursday, July 23

5 PM HR/APS Final Approved

Monday, August 3, 2020

Thursday, July 23

12 PM One-Time Payments Routed to Payroll

Thursday, July 23

5 PM Payroll Final Approved

Thursday, July 23

5 PM Time/Leave Final Approved

 

August

Wednesday, August 19

5 PM Business Processes Routed to HR/APS

Friday, August 21

5 PM HR/APS Final Approved

Tuesday, September 1, 2020

Friday, August 21

12 PM One-Time Payments Routed to Payroll

Friday, August 21

5 PM Payroll Final Approved

Friday, August 21

5 PM Time/Leave Final Approved

 
Semi-Monthly

Fiscal Year 2019-20 Semi-Monthly Payroll Dates

This semi-monthly calendar applies to all electronic payroll documents (OV1, OV2, OV5, OV6, and OV7) for hourly pay, overtime, vacation, professional services, and other type pay, as well as Departmental (Manual) Payroll Vouchers and OV7 paper documentation.

Semi-Monthly Pay Group

Deadlines & Paydays
 

Pay Period

Departmental Deadline

Central Office Deadline

Payday

September 1-15

Friday, September 13

5 PM Business Processes Routed to HR/APS

Tuesday, September 17

5 PM HR/APS Final Approved

Friday, September 20, 2019

Tuesday, September 17

12 PM One-Time Payments Routed to Payroll

Tuesday, September 17

5 PM Payroll Final Approved

Tuesday, September 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, September 17

5 PM Time/Leave Final Approved

September 16-30

Monday, September 30

5 PM Business Processes Routed to HR/APS

Wednesday, October 2

5 PM HR/APS Final Approved

Monday, October 7, 2019

Wednesday, October 2

12 PM One-Time Payments Routed to Payroll

Wednesday, October 2

5 PM Payroll Final Approved

Wednesday, October 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Wednesday, October 2

5 PM Time/Leave Final Approved

October 1-15

Tuesday, October 15

5 PM Business Processes Routed to HR/APS

Thursday, October 17

5 PM HR/APS Final Approved

Tuesday, October 22, 2019

Thursday, October 17

12 PM One-Time Payments Routed to Payroll

Thursday, October 17

5 PM Payroll Final Approved

Thursday, October 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Thursday, October 17

5 PM Time/Leave Final Approved

October 16-31

Thursday, October 31

5 PM Business Processes Routed to HR/APS

Monday, November 4

5 PM HR/APS Final Approved

Thursday, November 7, 2019

Monday, November 4

12 PM One-Time Payments Routed to Payroll

Monday, November 4

5 PM Payroll Final Approved

Monday, November 4

3 PM Mass Advance of Timesheets to Time Keepers

 

Monday, November 4

5 PM Time/Leave Final Approved

November 1-15

Friday, November 15

5 PM Business Processes Routed to HR/APS

Tuesday, November 19

5 PM HR/APS Final Approved

Friday, November 22, 2019

Tuesday, November 19

12 PM One-Time Payments Routed to Payroll

Tuesday, November 19

5 PM Payroll Final Approved

Tuesday, November 19

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, November 19

5 PM Time/Leave Final Approved

November 16-30

Tuesday, November 26

5 PM Business Processes Routed to HR/APS

Tuesday, December 3

5 PM HR/APS Final Approved

Friday, December 6, 2019

Tuesday, December 3

12 PM One-Time Payments Routed to Payroll

Tuesday, December 3

5 PM Payroll Final Approved

Tuesday, December 3

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, December 3

5 PM Time/Leave Final Approved

December 1-15

Friday, December 13

5 PM Business Processes Routed to HR/APS

Tuesday, December 17

5 PM HR/APS Final Approved

Friday, December 20, 2019

Tuesday, December 17

12 PM One-Time Payments Routed to Payroll

Tuesday, December 17

5 PM Payroll Final Approved

Tuesday, December 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, December 17

5 PM Time/Leave Final Approved

December 16-31

Friday, December 20

5 PM Business Processes Routed to HR/APS

Monday, January 6

5 PM HR/APS Final Approved

Thursday, January 9, 2020

Monday, January 6

12 PM One-Time Payments Routed to Payroll

Monday, January 6

5 PM Payroll Final Approved

Monday, January 6

3 PM Mass Advance of Timesheets to Time Keepers

 

Monday, January 6

5 PM Time/Leave Final Approved

January 1-15

Tuesday, January 14

5 PM Business Processes Routed to HR/APS

Thursday, January 16

5 PM HR/APS Final Approved

Wednesday, January 22, 2020

Thursday, January 16

12 PM One-Time Payments Routed to Payroll

Thursday, January 16

5 PM Payroll Final Approved

Thursday, January 16

3 PM Mass Advance of Timesheets to Time Keepers

 

Thursday, January 16

5 PM Time/Leave Final Approved

January 16-31

Friday, January 31

5 PM Business Processes Routed to HR/APS

Tuesday, February 4

5 PM HR/APS Final Approved

Friday, February 07, 2020

Tuesday, February 4

12 PM One-Time Payments Routed to Payroll

Tuesday, February 4

5 PM Payroll Final Approved

Tuesday, February 4

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, February 4

5 PM Time/Leave Final Approved

February 1-15

Thursday, February 13

5 PM Business Processes Routed to HR/APS

Tuesday, February 18

5 PM HR/APS Final Approved

Friday, February 21, 2020

Tuesday, February 18

12 PM One-Time Payments Routed to Payroll

Tuesday, February 18

5 PM Payroll Final Approved

Tuesday, February 18

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, February 18

5 PM Time/Leave Final Approved

February 16-29

Friday, February 28

5 PM Business Processes Routed to HR/APS

Tuesday, March 3

5 PM HR/APS Final Approved

Friday, March 6, 2020

Tuesday, March 3

12 PM One-Time Payments Routed to Payroll

Tuesday, March 3

5 PM Payroll Final Approved

Tuesday, March 3

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, March 3

5 PM Time/Leave Final Approved

March 1-15

Friday, March 13

5 PM Business Processes Routed to HR/APS

Tuesday, March 17

5 PM HR/APS Final Approved

Friday, March 20, 2020

Tuesday, March 17

12 PM One-Time Payments Routed to Payroll

Tuesday, March 17

5 PM Payroll Final Approved

Tuesday, March 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, March 17

5 PM Time/Leave Final Approved

March 16-31

Tuesday, March 31

5 PM Business Processes Routed to HR/APS

Thursday, April 2

5 PM HR/APS Final Approved

Tuesday, April 7, 2020

Thursday, April 2

12 PM One-Time Payments Routed to Payroll

Thursday, April 2

5 PM Payroll Final Approved

Thursday, April 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Thursday, April 2

5 PM Time/Leave Final Approved

April 1-15

Wednesday, April 15

5 PM Business Processes Routed to HR/APS

Friday, April 17

5 PM HR/APS Final Approved

Wednesday, April 22, 2020

Friday, April 17

12 PM One-Time Payments Routed to Payroll

Friday, April 17

5 PM Payroll Final Approved

Friday, April 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Friday, April 17

5 PM Time/Leave Final Approved

April 16-30

Thursday, April 30

5 PM Business Processes Routed to HR/APS

Monday, May 4

5 PM HR/APS Final Approved

Thursday, May 7, 2020

Monday, May 4

12 PM One-Time Payments Routed to Payroll

Monday, May 4

5 PM Payroll Final Approved

Monday, May 4

3 PM Mass Advance of Timesheets to Time Keepers

 

Monday, May 4

5 PM Time/Leave Final Approved

May 1-15

Friday, May 15

5 PM Business Processes Routed to HR/APS

Tuesday, May 19

5 PM HR/APS Final Approved

Friday, May 22, 2020

Tuesday, May 19

12 PM One-Time Payments Routed to Payroll

Tuesday, May 19

5 PM Payroll Final Approved

Tuesday, May 19

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, May 19

5 PM Time/Leave Final Approved

May 16-31

Friday, May 29

5 PM Business Processes Routed to HR/APS

Tuesday, June 2

5 PM HR/APS Final Approved

Friday, Jun 5, 2020

Tuesday, June 2

12 PM One-Time Payments Routed to Payroll

Tuesday, June 2

5 PM Payroll Final Approved

Tuesday, June 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, June 2

5 PM Time/Leave Final Approved

June 1-15

Monday, June 15

5 PM Business Processes Routed to HR/APS

Wednesday, June 17

5 PM HR/APS Final Approved

Monday, June 22, 2020

Wednesday, June 17

12 PM One-Time Payments Routed to Payroll

Wednesday, June 17

5 PM Payroll Final Approved

Wednesday, June 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Wednesday, June 17

5 PM Time/Leave Final Approved

June 16-30

Tuesday, June 30

5 PM Business Processes Routed to HR/APS

Thursday, July 2

5 PM HR/APS Final Approved

Tuesday, July 7, 2020

Thursday, July 2

12 PM One-Time Payments Routed to Payroll

Thursday, July 2

5 PM Payroll Final Approved

Thursday, July 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Thursday, July 2

5 PM Time/Leave Final Approved

July 1-15

Wednesday, July 15

5 PM Business Processes Routed to HR/APS

Friday, July 17

5 PM HR/APS Final Approved

Wednesday, July. 22, 2020

Friday, July 17

12 PM One-Time Payments Routed to Payroll

Friday, July 17

5 PM Payroll Final Approved

Friday, July 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Friday, July 17

5 PM Time/Leave Final Approved

July 16-31

Friday, July 31

5 PM Business Processes Routed to HR/APS

Tuesday, August 4

5 PM HR/APS Final Approved

Friday, August 7, 2020

Tuesday, August 4

12 PM One-Time Payments Routed to Payroll

Tuesday, August 4

5 PM Payroll Final Approved

Tuesday, August 4

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, August 4

5 PM Time/Leave Final Approved

August 1-15

Friday, August 14

5 PM Business Processes Routed to HR/APS

Tuesday, August 18

5 PM HR/APS Final Approved

Friday, August 21, 2020

Tuesday, August 18

12 PM One-Time Payments Routed to Payroll

Tuesday, August 18

5 PM Payroll Final Approved

Tuesday, August 18

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, August 18

5 PM Time/Leave Final Approved

August 16-31

Monday, August 31

5 PM Business Processes Routed to HR/APS

Wednesday, September 2

5 PM HR/APS Final Approved

Tuesday, September 8, 2020

Wednesday, September 2

12 PM One-Time Payments Routed to Payroll

Wednesday, September 2

5 PM Payroll Final Approved

Wednesday, September 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Wednesday, September 2

5 PM Time/Leave Final Approved

On Demand Payments

Fiscal Year 2019-20 On Demand Payments

Please see the calendars below for fiscal year 2019-20.

Retro Periods

Deadline 12 p.m.

Payday

August 16-31 (SM),

August (M), & Prior

Friday, Sept. 6

Tuesday, September 10, 2019

Thursday, Sept. 12

Monday, September 16, 2019

September 1-15 (SM),

August (M), & Prior

Thursday, Sept. 19

Monday, September 23, 2019

September 1-15 (SM),

September (M) & Prior

Friday, Sept. 27

Tuesday, October 1, 2019

September 16-30 (SM),

September (M), & Prior

Monday, Oct. 7

Wednesday, October 9, 2019

Tuesday, Oct. 15

Thursday, October 17, 2019

October 1-15 (SM),

September (M), & Prior

Tuesday, Oct. 22

Thursday, October 24, 2019

Tuesday, Oct. 29

Thursday, October 31, 2019

October 1-15 (SM),

October (M), & Prior

Friday, Nov. 1

Tuesday, November 5, 2019

October 16-31 (SM),

October (M), & Prior

Wednesday, Nov. 6

Friday, November 8, 2019

Tuesday, Nov. 12

Thursday, November 14, 2019

Monday, Nov. 18

Wednesday, November 20, 2019

November 1-15 (SM),

October (M), & Prior

Monday, Nov. 25

Wednesday, November 27, 2019

November 1-15 (SM),

November (M) & Prior

Monday, Dec. 2

Wednesday, December 4, 2019

November 16-30 (SM),

November (M), & Prior

Monday, Dec. 9

Wednesday, December 11, 2019

Monday, Dec. 16

Wednesday, December 18, 2019

December 1-15 (SM),

December (M) & Prior

Monday, Dec. 6

Wednesday, January 8, 2020

December 16-31 (SM),

December (M), & Prior

Thursday, Jan. 13

Wednesday, January 15, 2020

January 1-15 (SM),

December (M), & Prior

Tuesday, Jan. 21

Thursday, January 23, 2020

Tuesday, Jan. 28

Thursday, January 30, 2020

January 1-15 (SM),

January (M), & Prior

Thursday, Jan. 30

Monday, February 3, 2020

Tuesday, Feb. 4

Thursday, February 6, 2020

January 16-31 (SM),

January (M), & Prior

Monday, Feb. 10

Wednesday, February 12, 2020

Monday, Feb. 17

Wednesday, February 19, 2020

February 1-15 (SM),

January (M), & Prior

Tuesday, Feb. 25

Thursday, February 27, 2020

February 1-15 (SM),

February (M), & Prior

Thursday, Feb. 27

Monday, March 2, 2020

Tuesday, Mar. 3

Thursday, March 5, 2020

February 16-29 (SM),

February (M), & Prior

Monday, Mar. 9

Wednesday, March 11, 2020

Thursday, Mar. 12

Monday, March 16, 2020

March 1-15 (SM),

February (M) & Prior

Thursday, Mar. 19

Monday, March 23, 2020

March 1-15 (SM),

March (M), & Prior

Monday, Mar. 30

Wednesday, April 1, 2020

March 16-31 (SM),

March (M), & Prior

Monday, Apr. 6

Wednesday, April 8, 2020

Tuesday, Apr. 14

Thursday, April 16, 2020

April 1-15 (SM),

March (M), & Prior

Tuesday, Apr. 21

Thursday, April 23, 2020

April 1-15 (SM),

March (M) & Prior

Wednesday, Apr. 29

Friday, May 1, 2020

April 16-30 (SM),

April (M), & Prior

Wednesday, May 6

Friday, May 8, 2020

Tuesday, May 12

Thursday, May 14, 2020

Monday, May 18

Wednesday, May 20, 2020

May 1-15 (SM),

April (M) & Prior

Tuesday, May 26

Thursday, May 28, 2020

May 1-15 (SM),

May (M), & Prior

Thursday, May 28

Monday, June 1, 2020

May 16-31 (SM),

May (M), & Prior

Friday, June 5

Tuesday, June 9, 2020

Monday, June 15

Wednesday, June 17, 2020

June 1-15 (SM),

May (M), & Prior

Friday, June 19

Tuesday, June 23, 2020

June 1-15 (SM),

June (M), & Prior

Monday, June 29

Wednesday, July 1, 2020

Thursday, July 2

Monday, July 6, 2020

June 16-30 (SM),

June (M), & Prior

Wednesday, July 8

Friday, July 10, 2020

Monday, July 13

Wednesday, July 15, 2020

July 1-15 (SM),

June (M), & Prior

Tuesday, July 21

Thursday, July 23, 2020

Tuesday, July 28

Thursday, July 30, 2020

July 1-15 (SM),

July (M), & Prior

Thursday, July 30

Monday, August 3, 2020

July 16-31 (SM),

July (M), & Prior

Thursday, Aug. 6

Monday, August 10, 2020

Thursday, Aug. 13

Monday, August 17, 2020

August 1-15 (SM),

July (M), & Prior

Thursday, Aug. 20

Monday, August 24, 2020

August 1-15 (SM),

August (M) & Prior

Friday, Aug. 28

Tuesday, September 1, 2020

August 16-31 (SM),

August (M) & Prior

Tuesday, Sept. 8

Thursday, September 10, 2020

Cost Transfer Calendar

Fiscal Year 2019-20 Cost Transfer Calendar

Cost Transfers

Deadlines
September 2019 – August 2020

(Integrations are run at 12:00 p.m. CDT on the day listed)

Month

Scheduled Cost Transfer Integrations

September 2019

Tuesday, September 3

Thursday, September 5

Monday, September 9

Wednesday, September 11

Friday, September 13

Tuesday, September 17

Friday, September 20

Wednesday, September 25

Wednesday, September 27

Monday, September 30

October 2019

Wednesday, October 2

Friday, October 4

Monday, October 7

Wednesday, October 9

Friday, October 11

Tuesday, October 15

Thursday, October 17

Monday, October 21

Wednesday, October 23

Monday, October 28

Wednesday, October 30

November 2019

Friday, November 1

Monday, November 4

Thursday, November 7

Monday, November 11

Wednesday, November 13

Friday, November 15

Tuesday, November 19

Monday, November 25

Wednesday, November 27

December 2019

Tuesday, December 3

Thursday, December 5

Monday, December 9

Wednesday, December 11

Friday, December 13

Tuesday, December 17

Friday, December 20

January 2020

Monday, January 6

Wednesday, January 8

Friday, January 10

Tuesday, January 14

Thursday, January 16

Tuesday, January 21

Thursday, January 23

Tuesday, January 28

Thursday, January 30

Februay 2020

Tuesday, February 4

Thursday, February 6

Monday, February 10

Wednesday, February 12

Friday, February 14

Tuesday, February 18

Thursday, February 20

Tuesday, February 25

Thursday, February 27

March 2020

Tuesday, March 3

Thursday, March 5

Monday, March 9

Wednesday, March 11

Friday, March 13

Tuesday, March 17

Thursday, March 19

Monday, March 23

Thursday, March 26

Tuesday, March 31

April 2020

Thursday, April 2

Monday, April 6

Wednesday, April 8

Friday, April 10

Monday, April 13

Wednesday, April 15

Friday, April 17

Tuesday, April 21

Monday, April 27

Wednesday, April 29

May 2020

Friday, May 1

Monday, May 4

Wednesday, May 6

Friday, May 8

Monday, May 11

Wednesday, May 13

Friday, May 15

Tuesday, May 19

Tuesday, May 26

Thursday, May 28

June 2020

Tuesday, June 2

Thursday, June 4

Monday, June 8

Wednesday, June 10

Friday, June 12

Monday, June 15

Wednesday, June 17

Friday, June 19

Monday, June 22

Thursday, June 25

Tuesday, June 30

July 2020

Thursday, July 2

Monday, July 6

Wednesday, July 8

Friday, July 10

Monday, July 13

Wednesday, July 15

Friday, July 17

Tuesday, July 21

Thursday, July 23

Tuesday, July 28

Thursday, July 30

August 2020

Tuesday, August 4

Thursday, August 6

Monday, August 10

Wednesday, August 12

Friday, August 14

Monday, August 17

Thursday, August 20

Wednesday, August 26

Friday, August 28

Monday, August 31

September 2020

Wednesday, September 2

Friday, September 4

 

Fiscal Year 2018-2019 

Monthly

Fiscal Year 2018-19 Payroll Dates for Monthly Assigned Employees

This payroll calendar applies to all monthly employee assignments. It does not include deadlines for unencumbered payments made to monthly employees, such as overtime, vacation, and lump sum payments. For unencumbered payment deadlines, see the Semi-Monthly calendar.

September - October 2018
Monthly Assignment Deadlines and Paydays
Legacy System (DEFINE)

Payday

HRMS Documents Due in HRS

Time Earned Through

9/21/2018

9/13/2018

09/15/2018 Appt end date

Oct. 1, 2018*

10/05/2018

10/22/2018

Tuesday, Sept. 18, 2018

9/26/2018

10/12/2018

Sept. 2018

Sept. 2018

10/15/2018 Appt end date

Nov. 1, 2018*

11/07/2018**

**Final Legacy Payday

Tuesday, Oct. 23, 2018

10/23/2018**

**All legacy transactions applicable to the October 2018 pay period and ALL pay periods prior, must be processed and routed to HRS by this date.

Oct. 2018

Oct. 2018**

**Final legacy payroll applicable to the October 2018 pay period and ALL pay periods prior.

 

Monthly Pay Group

Deadlines & Paydays
November 2018 - August 2019

Workday

Pay Period

Departmental Deadline

Payday

November

Monday, Nov. 19

12 PM Business Processes Routed to HR/APS

Monday, Dec. 3, 2018

Wednesday, Nov. 21

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

December

Monday, Dec. 17

12 PM Business Processes Routed to HR/APS

Wednesday, Jan. 2, 2019

Wednesday, Dec. 19

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

January

Friday, Jan. 18

5 PM Business Processes Routed to HR/APS

Friday, Feb. 1, 2019

Wednesday, Jan. 23

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

February

Monday, Feb. 18

5 PM Business Processes Routed to HR/APS

Friday, March 1, 2019

Wednesday, Feb. 20

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

March

Tuesday, Mar. 19

5 PM Business Processes Routed to HR/APS

Monday, April 1, 2019

Thursday, Mar. 21

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

April

Thursday, Apr. 18

5 PM Business Processes Routed to HR/APS

Wednesday, May 1, 2019

Monday, Apr. 22

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

May

Monday, May 20

5 PM Business Processes Routed to HR/APS

Monday, June 3, 2019

Wednesday, May 22

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

June

Tuesday, June 18

5 PM Business Processes Routed to HR/APS

Monday, July 1, 2019

Thursday, June 20

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

July

Friday, July 19

5 PM Business Processes Routed to HR/APS

Thursday, Aug. 1, 2019

Tuesday, July 23

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

August

Tuesday, Aug. 20

5 PM Business Processes Routed to HR/APS

Tuesday, Sept. 3, 2019

Thursday, Aug. 22

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

Semi-Monthly

Fiscal Year 2018-19 Semi-Monthly Payroll Dates

This semi-monthly calendar applies to all electronic payroll documents (OV1, OV2, OV5, OV6, and OV7) for hourly pay, overtime, vacation, professional services, and other type pay, as well as Departmental (Manual) Payroll Vouchers and OV7 paper documentation.

September - October 2018
Semi-Monthly Voucher Deadlines & Paydays
Legacy System (DEFINE)

Pay Period

Document Deadline

Payday

Sept. 1-15, 2018

Tuesday, Sept. 18, 2018

Sept. 21, 2018

Sept. 16-30, 2018

Tuesday, Oct. 2, 2018

Oct. 5, 2018

Oct. 1-15, 2018

Wednesday, Oct. 17, 2018

Oct. 22, 2018

Oct. 16-31, 2018**

**Final legacy payroll applicable to the October 2018 pay period and ALL pay periods prior.

Wednesday, Oct. 31, 2018**

**Last Day to process ALL OV documents for the October 2018 pay period and ALL pay periods prior.

Nov. 07, 2018**

**Final Legacy Payday

 

Semi-Monthly Pay Group

Deadlines & Paydays
November 2018 - August 2019

Workday

Pay Period

Departmental Deadline

Payday

Nov. 1-15

Wednesday, Nov 14

12 PM Business Processes Routed to HR/APS

Wednesday, Nov. 21, 2018

Friday, Nov. 16

12 PM One-Time Payments Routed to Payroll

Friday Nov. 16

5 PM HCM/Compensation

Monday, Nov. 19

5 PM HCM/Comp/Time/Leave Final Approved*

*special additional payroll calculation to include all late approvals occurring after Nov. 16 into the regular pay cycle

Nov. 16-30

Friday, Nov. 30

12 PM Business Processes Routed to HR/APS

Friday, Dec. 7, 2018

Tuesday, Dec. 4

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

Dec. 1-15

Friday, Dec. 14

12 PM Business Processes Routed to HR/APS

Friday, Dec. 21, 2018

Tuesday, Dec. 18

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

Dec. 16-31

Friday, Dec. 21

12 PM Business Processes Routed to HR/APS

Monday, Jan. 7, 2019

Thursday, Jan. 3

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

Jan. 1-15

Monday, Jan. 14

5 PM Business Processes Routed to HR/APS

Tuesday, Jan. 22, 2019

Wednesday, Jan. 16

**NOTE ONE DAY TURN AROUND**
12 PM
One-Time Payments Routed to Payroll

**NOTE ONE DAY TURN AROUND**
5 PM
HCM/Comp/Time/Leave Final Approved

Jan. 16-31

Thursday, Jan. 31

5 PM Business Processes Routed to HR/APS

Thursday, Feb. 7, 2019

Monday, Feb. 4

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

Feb. 1-15

Friday, Feb. 15

5 PM Business Processes Routed to HR/APS

Friday, Feb. 22, 2019

Tuesday, Feb. 19

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

Feb. 16-28

Thursday, Feb. 28

5 PM Business Processes Routed to HR/APS

Thursday, March 7, 2019

Monday, Mar. 4

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

Mar. 1-15

Friday, Mar. 15

5 PM Business Processes Routed to HR/APS

Friday, March 22, 2019

Tuesday, Mar. 19

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

Mar. 16-31

Friday, Mar. 29

5 PM Business Processes Routed to HR/APS

Friday, April 5, 2019

Tuesday, April 2

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

Apr. 1-15

Monday, Apr. 15

5 PM Business Processes Routed to HR/APS

Monday, Apr. 22, 2019

Wednesday, Apr. 17

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

Apr. 16-30

Tuesday, Apr. 30

5 PM Business Processes Routed to HR/APS

Tuesday, May 7, 2019

Thursday, May 2

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

May 1-15

Wednesday, May 15

5 PM Business Processes Routed to HR/APS

Wednesday, May 22, 2019

Friday, May 17

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

May 16-31

Friday, May 31

5 PM Business Processes Routed to HR/APS

Friday, June 7, 2019

Tuesday, June 4

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

June 1-15

Friday, June 14

5 PM Business Processes Routed to HR/APS

Friday, June 21, 2019

Tuesday, June 18

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

June 16-30

Friday, June 28

5 PM Business Processes Routed to HR/APS

Monday, July 8, 2019

Tuesday, July 2

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

July 1-15

Monday, July 15

5 PM Business Processes Routed to HR/APS

Monday, July 22, 2019

Wednesday, July 17

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

July 16-31

Wednesday, July 31

5 PM Business Processes Routed to HR/APS

Wednesday, Aug. 7, 2019

Friday, Aug. 2

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

Aug. 1-15

Thursday, Aug. 15

5 PM Business Processes Routed to HR/APS

Thursday, Aug. 22, 2019

Monday, Aug. 19

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

Aug. 16-31

Thursday, Aug. 29

5 PM Business Processes Routed to HR/APS

Friday, Sept. 6, 2019

Tuesday, Sept. 3

12 PM One-Time Payments Routed to Payroll

5 PM HCM/Comp/Time/Leave Final Approved

Off-Cycle

Fiscal Year 2018-19 Off-Cycle Dates

The Off-Cycle pay calendar for On Demand payments is applicable to retroactive payments that need to be outside of the regular On-Cycle payrolls for the monthly and semi-monthly Pay Groups.

On Demand payments are only issued in accordance with the Off-Cycle calendar reflected below.

Off-Cycle Deadlines & Paydays

November 2018 - August 2019

Deadline for On Demand Request to be submitted to Payroll Services is 12 p.m.

Retro Periods

Deadline 12 p.m.

Payday

October (SM, M) & Prior

Monday, Nov. 19

Wednesday, Nov. 21, 2018

November 1-15 (SM),

October (M), & Prior

Monday, Nov. 26

Wednesday, Nov. 28, 2018

November 1-15 (SM),

November (M), & Prior

Thursday, Nov. 29

Monday, Dec. 3, 2018

Wednesday, Dec. 5

Friday, Dec. 7, 2018

November 16-30 (SM),

November (M), & Prior

Wednesday, Dec. 12

Friday, Dec. 14, 2018

Wednesday, Dec. 19

Friday, Dec. 21, 2018

December 1-15 (SM),

December (M), & Prior

Friday, Dec. 21

Wednesday, Jan. 2, 2019

Thursday, Jan. 3

Monday, Jan. 7, 2019

December 16-31 (SM),

December (M), & Prior

Thursday, Jan. 10

Monday, Jan. 14, 2019

Thursday, Jan. 17

Tuesday, Jan. 22, 2019

January 1-15 (SM),

December (M), & Prior

Friday, Jan. 25

Tuesday, Jan. 29, 2019

January 1-15 (SM),

January (M), & Prior

Wednesday, Jan. 30

Friday, Feb. 1, 2019

January 16-31 (SM),

January (M), & Prior

Tuesday, Feb. 5

Thursday, Feb. 7, 2019

Wednesday, Feb. 13

Friday, Feb. 15, 2019

February 1-15 (SM),

January (M), & Prior

Wednesday, Feb. 20

Friday, Feb. 22, 2019

February 1-15 (SM),

February (M), & Prior

Wednesday, Feb. 27

Friday, Mar. 1, 2019

February 16-28 (SM),

February (M), & Prior

Tuesday, Mar. 5

Thursday, Mar. 7, 2019

Wednesday, Mar. 13

Friday, Mar. 15, 2019

March 1-15 (SM),

February (M), & Prior

Wednesday, Mar. 20

Friday, Mar. 22, 2019

March 1-15 (SM),

March (M), & Prior

Wednesday, Mar. 27

Friday, Mar. 29, 2019

March 16-31 (SM),

March (M), & Prior

Wednesday, Apr. 3

Friday, Apr. 5, 2019

March 16-31 (SM),

March (M), & Prior

Wednesday, Apr. 10

Friday, Apr. 12, 2019

Wednesday, Apr. 17

Friday, Apr. 19, 2019

April 1-15 (SM),

March (M), & Prior

Monday, Apr. 22

Wednesday, Apr. 24, 2019

April 1-15 (SM),

April (M), & Prior

Monday, Apr. 29

Wednesday, May 1, 2019

April 16-30 (SM),

April (M), & Prior

Tuesday, May 7

Thursday, May 9, 2019

Tuesday, May 14

Thursday, May 16, 2019

May 1-15 (SM),

April (M), & Prior

Wednesday, May 22

Friday, May 24, 2019

Tuesday, May 28

Thursday, May 30, 2019

May 1-15 (SM),

May (M), & Prior

Thursday, May 30

Monday, June 3, 2019

Tuesday, June 4

Thursday, June 6, 2019

May 16-31 (SM),

May (M), & Prior

Tuesday, June 11

Thursday, June 13, 2019

Tuesday, June 18

Thursday, June 20, 2019

June 1-15 (SM),

May (M), & Prior

Tuesday, June 25

Thursday, June 27, 2019

June 1-15 (SM),

June (M), & Prior

Monday, July 1

Wednesday, July 3, 2019

June 16-30 (SM),

June (M), & Prior

Monday, July 8

Wednesday, July 10, 2019

Monday, July 15

Wednesday, July 17, 2019

July 1-15 (SM),

July (M), & Prior

Monday, July 22

Wednesday, July 24, 2019

July 1-15 (SM),

July (M), & Prior

Tuesday, July 30

Thursday, August 1, 2019

July 16-31 (SM),

July (M), & Prior

Tuesday, August 6

Thursday, August 8, 2019

Tuesday, August 13

Thursday, August 15, 2019

August 1-15 (SM),

July (M) & Prior

Monday, August 19

Wednesday, August 21, 2019

Thursday, August 22

Monday, August 26, 2019

August 1-15 (SM),

August (M) & Prior

Thursday, August 29

Tuesday, September 3, 2019

For inquiries related to On Demand payments, contact the Payroll Services Payment Team.

 

Fiscal Year 2017-2018

Monthly

Fiscal Year 2017-18 Payroll Dates for Monthly Assigned Employees

This payroll schedule applies to all monthly employee assignments. It does not include deadlines for unencumbered payments made to monthly employees, such as overtime, vacation, and lump sum payments. For unencumbered deadlines, see the Semi-Monthly dates.

2017-18 Fiscal Year
Monthly Assignment Deadlines and Paydays

Payday

HRMS Documents Due in HRS

Time Earned Through

9/22/2017

9/14/2017

09/15/2017 Appt end date

Oct. 2, 2017*

10/6/2017

10/20/2017

Tuesday, Sept. 19, 2017

9/27/2017

10/12/2017

Sept. 2017

Sept. 2017

10/15/2017 Appt end date

Nov. 1, 2017*

11/7/2017

11/21/2017

Thursday, Oct. 19, 2017

10/27/2017

11/13/2017

Oct. 2017

Oct. 2017

11/15/2017 Appt end date

Dec. 1, 2017*

12/7/2017

12/20/2017

Thursday, Nov. 16, 2017

11/28/2017

12/13/2017

Nov. 2017

Nov. 2017

12/15/2017 Appt end date

Jan. 2, 2018*

1/8/2018

1/22/2018

Friday, Dec. 15, 2017

12/21/2017

1/11/2018

Dec. 2017

Dec. 2017

01/15/2018 Appt end date

Feb. 1, 2018*

2/7/2018

2/22/2018

Friday, Jan. 19, 2018

1/29/2018

2/14/2018

Jan. 2018

Jan. 2018

02/15/2018 Appt end date

March 1, 2018*

3/7/2018

3/22/2018

Friday, Feb. 16, 2018

2/26/2018

3/14/2018

Feb. 2018

Feb. 2018

03/15/2018 Appt end date

April 2, 2018*

4/6/2018

4/20/2018

Wednesday, March 21, 2018

3/28/2018

4/12/2018

Mar-18

Mar-18

04/15/2018 Appt end date

May 1, 2018*

5/7/2018

5/22/2018

Wednesday, April 18, 2018

4/26/2018

5/14/2018

Apr-18

Apr-18

05/15/2018 Appt end date

June 1, 2018*

6/7/2018

6/22/2018

Friday, May 18, 2018

5/29/2018

6/13/2018

May-18

May-18

06/15/2018 Appt end date

July 2, 2018*

7/9/2018

7/20/2018

 Tuesday, June 19, 2018

6/27/2018

7/12/2018

Jun-18

Jun-18

07/15/2018 Appt end date

Aug. 1, 2018*

8/7/2018

8/22/2018

Thursday, July 19, 2018

7/27/2018

8/14/2018

Jul-18

Jul-18

08/15/2018 Appt end date

Sept. 4, 2018*

9/6/2018

Tuesday, Aug. 21, 2018

8/29/2018

Aug. 2018

Aug. 2018

*The official payday of the university for monthly employee assignments is the first business day of the month. Late assignments or changes processed after the deadline may be paid on subsequent paydays listed below each official payday.

HRMS documents must be electronically routed forward to HRS, and receive final approval by the deadlines indicated above to ensure payment on payday.

HRMS documents that affect payroll processes (generate appointments) cannot be final approved after 3 p.m. on the payroll processing day. Final approval of HRMS documents can resume after payroll has completed processing.

^Indicates final payroll of the Fiscal Year

Semi-Monthly

Fiscal Year 2017-18 Semi-Monthly Payroll Dates through Aug. 31, 2018

This semi-monthly payroll schedule applies to all electronic payroll documents (OV1, OV2, OV5, OV6, and OV7), Departmental (Manual) Payroll Vouchers, and supporting paper documentation for OV7 documents.

2017-18 Fiscal Year
Semi-Monthly Voucher Deadlines and Paydays

Pay Period

Document Deadline

Payday

Sept. 1-15, 2017

Tuesday, Sept. 19, 2017

Sept. 22. 2017

Sept. 16-30, 2017

Tuesday, Oct. 3, 2017

Oct. 6, 2017

Oct. 1-15, 2017

Tuesday, Oct. 17, 2017

Oct. 20, 2017

Oct. 16-31, 2017

Thursday, Nov. 2, 2017

Nov. 07, 2017

Nov. 1-15, 2017

*Thursday, Nov. 16, 2017*

Nov. 21, 2017

Nov. 16-30, 2017

Monday, Dec. 4, 2017

Dec. 07, 2017

Dec. 1-15, 2017

*Monday, Dec. 18, 2017*

Dec. 20, 2017

Dec. 16-31, 2017

Wednesday, Jan. 3, 2018

Jan. 08, 2018

Jan. 1-15, 2018

Wednesday, Jan. 17, 2018

Jan. 22, 2018

Jan. 16-31, 2018

Friday, Feb. 2, 2018

Feb. 07, 2018

Feb. 1-15, 2018

Monday, Feb. 19, 2018

Feb. 22, 2018

Feb. 16-28, 2018

Friday, March 2, 2018

March 07, 2018

March 1-15, 2018

Monday, March 19, 2018

March 22, 2018

March 16-31, 2018

Tuesday, April 3, 2018

April 06, 2018

April 1-15, 2018

Tuesday, April 17, 2018

April 20, 2018

April 16-30, 2018

Wednesday, May 2, 2018

May 07, 2018

May 1-15, 2018

Thursday, May 17, 2018

May 22, 2018

May 16-31, 2018

Monday, June 4, 2018

June 07, 2018

June 1-15, 2018

Tuesday, June 19, 2018

June 22, 2018

June 16-30, 2018

Tuesday, July 3, 2018

July 9, 2018

July 1-15, 2018

Tuesday, July 17, 2018

July 20, 2018

July 16-31, 2018

Thursday, Aug. 2, 2018

Aug. 7, 2018

Aug. 1-15, 2018

Friday, Aug. 17, 2018

Aug. 22, 2018

Aug. 16-31, 2018

*Tuesday, Sept. 4, 2018*

Sept. 6, 2018

 

 

 

Last updated 09/28/2019