Payroll calendars for the last three fiscal years are available below.
Fiscal Year 2019-2020
-
Monthly
Fiscal Year 2019-20 Payroll Dates for Monthly Assigned Employees
Monthly Pay Group
Deadlines & Paydays
Pay Period
Departmental Deadline
Central Office Deadline
Payday
September
Wednesday, September 18
5 PM Business Processes Routed to HR/APS
Friday, September 20
5 PM HR/APS Final Approved
Tuesday, October 1, 2019
Friday, September 20
12 PM One-Time Payments Routed to Payroll
Friday, September 20
5 PM Payroll Final Approved
Friday, September 20
5 PM Time/Leave Final Approved
October
Monday, October 21
5 PM Business Processes Routed to HR/APS
Wednesday, October 23
5 PM HR/APS Final Approved
Friday, November 1, 2019
Wednesday, October 23
12 PM One-Time Payments Routed to Payroll
Wednesday, October 23
5 PM Payroll Final Approved
Wednesday, October 23
5 PM Time/Leave Final Approved
November
Monday, November 18
5 PM Business Processes Routed to HR/APS
Wednesday, November 20
5 PM HR/APS Final Approved
Monday, December 2, 2019
Wednesday, November 20
12 PM One-Time Payments Routed to Payroll
Wednesday, November 20
5 PM Payroll Final Approved
Wednesday, November 20
5 PM Time/Leave Final Approved
December
Monday, December 16
5 PM Business Processes Routed to HR/APS
Wednesday, December 18
5 PM HR/APS Final Approved
Thursday, January 2, 2020
Wednesday, December 18
12 PM One-Time Payments Routed to Payroll
Wednesday, December 18
5 PM Payroll Final Approved
Wednesday, December 18
5 PM Time/Leave Final Approved
January
Tuesday, January 21
5 PM Business Processes Routed to HR/APS
Thursday, January 23
5 PM HR/APS Final Approved
Monday, February 3, 2020
Thursday, January 23
12 PM One-Time Payments Routed to Payroll
Thursday, January 23
5 PM Payroll Final Approved
Thursday, January 23
5 PM Time/Leave Final Approved
February
Tuesday, February 18
5 PM Business Processes Routed to HR/APS
Thursday, February 20
5 PM HR/APS Final Approved
Monday, March 2, 2020
Thursday, February 20
12 PM One-Time Payments Routed to Payroll
Thursday, February 20
5 PM Payroll Final Approved
Thursday, February 20
5 PM Time/Leave Final Approved
March
Thursday, March 19
5 PM Business Processes Routed to HR/APS
Monday, March 23
5 PM HR/APS Final Approved
Wednesday, April 1, 2020
Monday, March 23
12 PM One-Time Payments Routed to Payroll
Monday, March 23
5 PM Payroll Final Approved
Monday, March 23
5 PM Time/Leave Final Approved
April
Monday, April 20
5 PM Business Processes Routed to HR/APS
Wednesday, April 22
5 PM HR/APS Final Approved
Friday, May 1, 2020
Wednesday, April 22
12 PM One-Time Payments Routed to Payroll
Wednesday, April 22
5 PM Payroll Final Approved
Wednesday, April 22
5 PM Time/Leave Final Approved
May
Monday, May 18
5 PM Business Processes Routed to HR/APS
Wednesday, May 20
5 PM HR/APS Final Approved
Monday, June 1, 2020
Wednesday, May 20
12 PM One-Time Payments Routed to Payroll
Wednesday, May 20
5 PM Payroll Final Approved
Wednesday, May 20
5 PM Time/Leave Final Approved
June
Thursday, June 18
5 PM Business Processes Routed to HR/APS
Monday, June 22
5 PM HR/APS Final Approved
Wednesday, July 1, 2020
Monday, June 22
12 PM One-Time Payments Routed to Payroll
Monday, June 22
5 PM Payroll Final Approved
Monday, June 22
5 PM Time/Leave Final Approved
July
Tuesday, July 21
5 PM Business Processes Routed to HR/APS
Thursday, July 23
5 PM HR/APS Final Approved
Monday, August 3, 2020
Thursday, July 23
12 PM One-Time Payments Routed to Payroll
Thursday, July 23
5 PM Payroll Final Approved
Thursday, July 23
5 PM Time/Leave Final Approved
August
Wednesday, August 19
5 PM Business Processes Routed to HR/APS
Friday, August 21
5 PM HR/APS Final Approved
Tuesday, September 1, 2020
Friday, August 21
12 PM One-Time Payments Routed to Payroll
Friday, August 21
5 PM Payroll Final Approved
Friday, August 21
5 PM Time/Leave Final Approved
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Semi-Monthly
Fiscal Year 2019-20 Semi-Monthly Payroll Dates
This semi-monthly calendar applies to all electronic payroll documents (OV1, OV2, OV5, OV6, and OV7) for hourly pay, overtime, vacation, professional services, and other type pay, as well as Departmental (Manual) Payroll Vouchers and OV7 paper documentation.
Semi-Monthly Pay Group
Deadlines & Paydays
Pay Period
Departmental Deadline
Central Office Deadline
Payday
September 1-15
Friday, September 13
5 PM Business Processes Routed to HR/APS
Tuesday, September 17
5 PM HR/APS Final Approved
Friday, September 20, 2019
Tuesday, September 17
12 PM One-Time Payments Routed to Payroll
Tuesday, September 17
5 PM Payroll Final Approved
Tuesday, September 17
3 PM Mass Advance of Timesheets to Time Keepers
Tuesday, September 17
5 PM Time/Leave Final Approved
September 16-30
Monday, September 30
5 PM Business Processes Routed to HR/APS
Wednesday, October 2
5 PM HR/APS Final Approved
Monday, October 7, 2019
Wednesday, October 2
12 PM One-Time Payments Routed to Payroll
Wednesday, October 2
5 PM Payroll Final Approved
Wednesday, October 2
3 PM Mass Advance of Timesheets to Time Keepers
Wednesday, October 2
5 PM Time/Leave Final Approved
October 1-15
Tuesday, October 15
5 PM Business Processes Routed to HR/APS
Thursday, October 17
5 PM HR/APS Final Approved
Tuesday, October 22, 2019
Thursday, October 17
12 PM One-Time Payments Routed to Payroll
Thursday, October 17
5 PM Payroll Final Approved
Thursday, October 17
3 PM Mass Advance of Timesheets to Time Keepers
Thursday, October 17
5 PM Time/Leave Final Approved
October 16-31
Thursday, October 31
5 PM Business Processes Routed to HR/APS
Monday, November 4
5 PM HR/APS Final Approved
Thursday, November 7, 2019
Monday, November 4
12 PM One-Time Payments Routed to Payroll
Monday, November 4
5 PM Payroll Final Approved
Monday, November 4
3 PM Mass Advance of Timesheets to Time Keepers
Monday, November 4
5 PM Time/Leave Final Approved
November 1-15
Friday, November 15
5 PM Business Processes Routed to HR/APS
Tuesday, November 19
5 PM HR/APS Final Approved
Friday, November 22, 2019
Tuesday, November 19
12 PM One-Time Payments Routed to Payroll
Tuesday, November 19
5 PM Payroll Final Approved
Tuesday, November 19
3 PM Mass Advance of Timesheets to Time Keepers
Tuesday, November 19
5 PM Time/Leave Final Approved
November 16-30
Tuesday, November 26
5 PM Business Processes Routed to HR/APS
Tuesday, December 3
5 PM HR/APS Final Approved
Friday, December 6, 2019
Tuesday, December 3
12 PM One-Time Payments Routed to Payroll
Tuesday, December 3
5 PM Payroll Final Approved
Tuesday, December 3
3 PM Mass Advance of Timesheets to Time Keepers
Tuesday, December 3
5 PM Time/Leave Final Approved
December 1-15
Friday, December 13
5 PM Business Processes Routed to HR/APS
Tuesday, December 17
5 PM HR/APS Final Approved
Friday, December 20, 2019
Tuesday, December 17
12 PM One-Time Payments Routed to Payroll
Tuesday, December 17
5 PM Payroll Final Approved
Tuesday, December 17
3 PM Mass Advance of Timesheets to Time Keepers
Tuesday, December 17
5 PM Time/Leave Final Approved
December 16-31
Friday, December 20
5 PM Business Processes Routed to HR/APS
Monday, January 6
5 PM HR/APS Final Approved
Thursday, January 9, 2020
Monday, January 6
12 PM One-Time Payments Routed to Payroll
Monday, January 6
5 PM Payroll Final Approved
Monday, January 6
3 PM Mass Advance of Timesheets to Time Keepers
Monday, January 6
5 PM Time/Leave Final Approved
January 1-15
Tuesday, January 14
5 PM Business Processes Routed to HR/APS
Thursday, January 16
5 PM HR/APS Final Approved
Wednesday, January 22, 2020
Thursday, January 16
12 PM One-Time Payments Routed to Payroll
Thursday, January 16
5 PM Payroll Final Approved
Thursday, January 16
3 PM Mass Advance of Timesheets to Time Keepers
Thursday, January 16
5 PM Time/Leave Final Approved
January 16-31
Friday, January 31
5 PM Business Processes Routed to HR/APS
Tuesday, February 4
5 PM HR/APS Final Approved
Friday, February 07, 2020
Tuesday, February 4
12 PM One-Time Payments Routed to Payroll
Tuesday, February 4
5 PM Payroll Final Approved
Tuesday, February 4
3 PM Mass Advance of Timesheets to Time Keepers
Tuesday, February 4
5 PM Time/Leave Final Approved
February 1-15
Thursday, February 13
5 PM Business Processes Routed to HR/APS
Tuesday, February 18
5 PM HR/APS Final Approved
Friday, February 21, 2020
Tuesday, February 18
12 PM One-Time Payments Routed to Payroll
Tuesday, February 18
5 PM Payroll Final Approved
Tuesday, February 18
3 PM Mass Advance of Timesheets to Time Keepers
Tuesday, February 18
5 PM Time/Leave Final Approved
February 16-29
Friday, February 28
5 PM Business Processes Routed to HR/APS
Tuesday, March 3
5 PM HR/APS Final Approved
Friday, March 6, 2020
Tuesday, March 3
12 PM One-Time Payments Routed to Payroll
Tuesday, March 3
5 PM Payroll Final Approved
Tuesday, March 3
3 PM Mass Advance of Timesheets to Time Keepers
Tuesday, March 3
5 PM Time/Leave Final Approved
March 1-15
Friday, March 13
5 PM Business Processes Routed to HR/APS
Tuesday, March 17
5 PM HR/APS Final Approved
Friday, March 20, 2020
Tuesday, March 17
12 PM One-Time Payments Routed to Payroll
Tuesday, March 17
5 PM Payroll Final Approved
Tuesday, March 17
3 PM Mass Advance of Timesheets to Time Keepers
Tuesday, March 17
5 PM Time/Leave Final Approved
March 16-31
Tuesday, March 31
5 PM Business Processes Routed to HR/APS
Thursday, April 2
5 PM HR/APS Final Approved
Tuesday, April 7, 2020
Thursday, April 2
12 PM One-Time Payments Routed to Payroll
Thursday, April 2
5 PM Payroll Final Approved
Thursday, April 2
3 PM Mass Advance of Timesheets to Time Keepers
Thursday, April 2
5 PM Time/Leave Final Approved
April 1-15
Wednesday, April 15
5 PM Business Processes Routed to HR/APS
Friday, April 17
5 PM HR/APS Final Approved
Wednesday, April 22, 2020
Friday, April 17
12 PM One-Time Payments Routed to Payroll
Friday, April 17
5 PM Payroll Final Approved
Friday, April 17
3 PM Mass Advance of Timesheets to Time Keepers
Friday, April 17
5 PM Time/Leave Final Approved
April 16-30
Thursday, April 30
5 PM Business Processes Routed to HR/APS
Monday, May 4
5 PM HR/APS Final Approved
Thursday, May 7, 2020
Monday, May 4
12 PM One-Time Payments Routed to Payroll
Monday, May 4
5 PM Payroll Final Approved
Monday, May 4
3 PM Mass Advance of Timesheets to Time Keepers
Monday, May 4
5 PM Time/Leave Final Approved
May 1-15
Friday, May 15
5 PM Business Processes Routed to HR/APS
Tuesday, May 19
5 PM HR/APS Final Approved
Friday, May 22, 2020
Tuesday, May 19
12 PM One-Time Payments Routed to Payroll
Tuesday, May 19
5 PM Payroll Final Approved
Tuesday, May 19
3 PM Mass Advance of Timesheets to Time Keepers
Tuesday, May 19
5 PM Time/Leave Final Approved
May 16-31
Friday, May 29
5 PM Business Processes Routed to HR/APS
Tuesday, June 2
5 PM HR/APS Final Approved
Friday, Jun 5, 2020
Tuesday, June 2
12 PM One-Time Payments Routed to Payroll
Tuesday, June 2
5 PM Payroll Final Approved
Tuesday, June 2
3 PM Mass Advance of Timesheets to Time Keepers
Tuesday, June 2
5 PM Time/Leave Final Approved
June 1-15
Monday, June 15
5 PM Business Processes Routed to HR/APS
Wednesday, June 17
5 PM HR/APS Final Approved
Monday, June 22, 2020
Wednesday, June 17
12 PM One-Time Payments Routed to Payroll
Wednesday, June 17
5 PM Payroll Final Approved
Wednesday, June 17
3 PM Mass Advance of Timesheets to Time Keepers
Wednesday, June 17
5 PM Time/Leave Final Approved
June 16-30
Tuesday, June 30
5 PM Business Processes Routed to HR/APS
Thursday, July 2
5 PM HR/APS Final Approved
Tuesday, July 7, 2020
Thursday, July 2
12 PM One-Time Payments Routed to Payroll
Thursday, July 2
5 PM Payroll Final Approved
Thursday, July 2
3 PM Mass Advance of Timesheets to Time Keepers
Thursday, July 2
5 PM Time/Leave Final Approved
July 1-15
Wednesday, July 15
5 PM Business Processes Routed to HR/APS
Friday, July 17
5 PM HR/APS Final Approved
Wednesday, July. 22, 2020
Friday, July 17
12 PM One-Time Payments Routed to Payroll
Friday, July 17
5 PM Payroll Final Approved
Friday, July 17
3 PM Mass Advance of Timesheets to Time Keepers
Friday, July 17
5 PM Time/Leave Final Approved
July 16-31
Friday, July 31
5 PM Business Processes Routed to HR/APS
Tuesday, August 4
5 PM HR/APS Final Approved
Friday, August 7, 2020
Tuesday, August 4
12 PM One-Time Payments Routed to Payroll
Tuesday, August 4
5 PM Payroll Final Approved
Tuesday, August 4
3 PM Mass Advance of Timesheets to Time Keepers
Tuesday, August 4
5 PM Time/Leave Final Approved
August 1-15
Friday, August 14
5 PM Business Processes Routed to HR/APS
Tuesday, August 18
5 PM HR/APS Final Approved
Friday, August 21, 2020
Tuesday, August 18
12 PM One-Time Payments Routed to Payroll
Tuesday, August 18
5 PM Payroll Final Approved
Tuesday, August 18
3 PM Mass Advance of Timesheets to Time Keepers
Tuesday, August 18
5 PM Time/Leave Final Approved
August 16-31
Monday, August 31
5 PM Business Processes Routed to HR/APS
Wednesday, September 2
5 PM HR/APS Final Approved
Tuesday, September 8, 2020
Wednesday, September 2
12 PM One-Time Payments Routed to Payroll
Wednesday, September 2
5 PM Payroll Final Approved
Wednesday, September 2
3 PM Mass Advance of Timesheets to Time Keepers
Wednesday, September 2
5 PM Time/Leave Final Approved
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On Demand Payments
Fiscal Year 2019-20 On Demand Payments
Please see the calendars below for fiscal year 2019-20.
Retro Periods
Deadline 12 p.m.
Payday
August 16-31 (SM),
August (M), & Prior
Friday, Sept. 6
Tuesday, September 10, 2019
Thursday, Sept. 12
Monday, September 16, 2019
September 1-15 (SM),
August (M), & Prior
Thursday, Sept. 19
Monday, September 23, 2019
September 1-15 (SM),
September (M) & Prior
Friday, Sept. 27
Tuesday, October 1, 2019
September 16-30 (SM),
September (M), & Prior
Monday, Oct. 7
Wednesday, October 9, 2019
Tuesday, Oct. 15
Thursday, October 17, 2019
October 1-15 (SM),
September (M), & Prior
Tuesday, Oct. 22
Thursday, October 24, 2019
Tuesday, Oct. 29
Thursday, October 31, 2019
October 1-15 (SM),
October (M), & Prior
Friday, Nov. 1
Tuesday, November 5, 2019
October 16-31 (SM),
October (M), & Prior
Wednesday, Nov. 6
Friday, November 8, 2019
Tuesday, Nov. 12
Thursday, November 14, 2019
Monday, Nov. 18
Wednesday, November 20, 2019
November 1-15 (SM),
October (M), & Prior
Monday, Nov. 25
Wednesday, November 27, 2019
November 1-15 (SM),
November (M) & Prior
Monday, Dec. 2
Wednesday, December 4, 2019
November 16-30 (SM),
November (M), & Prior
Monday, Dec. 9
Wednesday, December 11, 2019
Monday, Dec. 16
Wednesday, December 18, 2019
December 1-15 (SM),
December (M) & Prior
Monday, Dec. 6
Wednesday, January 8, 2020
December 16-31 (SM),
December (M), & Prior
Thursday, Jan. 13
Wednesday, January 15, 2020
January 1-15 (SM),
December (M), & Prior
Tuesday, Jan. 21
Thursday, January 23, 2020
Tuesday, Jan. 28
Thursday, January 30, 2020
January 1-15 (SM),
January (M), & Prior
Thursday, Jan. 30
Monday, February 3, 2020
Tuesday, Feb. 4
Thursday, February 6, 2020
January 16-31 (SM),
January (M), & Prior
Monday, Feb. 10
Wednesday, February 12, 2020
Monday, Feb. 17
Wednesday, February 19, 2020
February 1-15 (SM),
January (M), & Prior
Tuesday, Feb. 25
Thursday, February 27, 2020
February 1-15 (SM),
February (M), & Prior
Thursday, Feb. 27
Monday, March 2, 2020
Tuesday, Mar. 3
Thursday, March 5, 2020
February 16-29 (SM),
February (M), & Prior
Monday, Mar. 9
Wednesday, March 11, 2020
Thursday, Mar. 12
Monday, March 16, 2020
March 1-15 (SM),
February (M) & Prior
Thursday, Mar. 19
Monday, March 23, 2020
March 1-15 (SM),
March (M), & Prior
Monday, Mar. 30
Wednesday, April 1, 2020
March 16-31 (SM),
March (M), & Prior
Monday, Apr. 6
Wednesday, April 8, 2020
Tuesday, Apr. 14
Thursday, April 16, 2020
April 1-15 (SM),
March (M), & Prior
Tuesday, Apr. 21
Thursday, April 23, 2020
April 1-15 (SM),
March (M) & Prior
Wednesday, Apr. 29
Friday, May 1, 2020
April 16-30 (SM),
April (M), & Prior
Wednesday, May 6
Friday, May 8, 2020
Tuesday, May 12
Thursday, May 14, 2020
Monday, May 18
Wednesday, May 20, 2020
May 1-15 (SM),
April (M) & Prior
Tuesday, May 26
Thursday, May 28, 2020
May 1-15 (SM),
May (M), & Prior
Thursday, May 28
Monday, June 1, 2020
May 16-31 (SM),
May (M), & Prior
Friday, June 5
Tuesday, June 9, 2020
Monday, June 15
Wednesday, June 17, 2020
June 1-15 (SM),
May (M), & Prior
Friday, June 19
Tuesday, June 23, 2020
June 1-15 (SM),
June (M), & Prior
Monday, June 29
Wednesday, July 1, 2020
Thursday, July 2
Monday, July 6, 2020
June 16-30 (SM),
June (M), & Prior
Wednesday, July 8
Friday, July 10, 2020
Monday, July 13
Wednesday, July 15, 2020
July 1-15 (SM),
June (M), & Prior
Tuesday, July 21
Thursday, July 23, 2020
Tuesday, July 28
Thursday, July 30, 2020
July 1-15 (SM),
July (M), & Prior
Thursday, July 30
Monday, August 3, 2020
July 16-31 (SM),
July (M), & Prior
Thursday, Aug. 6
Monday, August 10, 2020
Thursday, Aug. 13
Monday, August 17, 2020
August 1-15 (SM),
July (M), & Prior
Thursday, Aug. 20
Monday, August 24, 2020
August 1-15 (SM),
August (M) & Prior
Friday, Aug. 28
Tuesday, September 1, 2020
August 16-31 (SM),
August (M) & Prior
Tuesday, Sept. 8
Thursday, September 10, 2020
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Cost Transfer Calendar
Fiscal Year 2019-20 Cost Transfer Calendar
Cost Transfers
Deadlines
September 2019 – August 2020(Integrations are run at 12:00 p.m. CDT on the day listed)
Month
Scheduled Cost Transfer Integrations
September 2019
Tuesday, September 3
Thursday, September 5
Monday, September 9
Wednesday, September 11
Friday, September 13
Tuesday, September 17
Friday, September 20
Wednesday, September 25
Wednesday, September 27
Monday, September 30
October 2019
Wednesday, October 2
Friday, October 4
Monday, October 7
Wednesday, October 9
Friday, October 11
Tuesday, October 15
Thursday, October 17
Monday, October 21
Wednesday, October 23
Monday, October 28
Wednesday, October 30
November 2019
Friday, November 1
Monday, November 4
Thursday, November 7
Monday, November 11
Wednesday, November 13
Friday, November 15
Tuesday, November 19
Monday, November 25
Wednesday, November 27
December 2019
Tuesday, December 3
Thursday, December 5
Monday, December 9
Wednesday, December 11
Friday, December 13
Tuesday, December 17
Friday, December 20
January 2020
Monday, January 6
Wednesday, January 8
Friday, January 10
Tuesday, January 14
Thursday, January 16
Tuesday, January 21
Thursday, January 23
Tuesday, January 28
Thursday, January 30
Februay 2020
Tuesday, February 4
Thursday, February 6
Monday, February 10
Wednesday, February 12
Friday, February 14
Tuesday, February 18
Thursday, February 20
Tuesday, February 25
Thursday, February 27
March 2020
Tuesday, March 3
Thursday, March 5
Monday, March 9
Wednesday, March 11
Friday, March 13
Tuesday, March 17
Thursday, March 19
Monday, March 23
Thursday, March 26
Tuesday, March 31
April 2020
Thursday, April 2
Monday, April 6
Wednesday, April 8
Friday, April 10
Monday, April 13
Wednesday, April 15
Friday, April 17
Tuesday, April 21
Monday, April 27
Wednesday, April 29
May 2020
Friday, May 1
Monday, May 4
Wednesday, May 6
Friday, May 8
Monday, May 11
Wednesday, May 13
Friday, May 15
Tuesday, May 19
Tuesday, May 26
Thursday, May 28
June 2020
Tuesday, June 2
Thursday, June 4
Monday, June 8
Wednesday, June 10
Friday, June 12
Monday, June 15
Wednesday, June 17
Friday, June 19
Monday, June 22
Thursday, June 25
Tuesday, June 30
July 2020
Thursday, July 2
Monday, July 6
Wednesday, July 8
Friday, July 10
Monday, July 13
Wednesday, July 15
Friday, July 17
Tuesday, July 21
Thursday, July 23
Tuesday, July 28
Thursday, July 30
August 2020
Tuesday, August 4
Thursday, August 6
Monday, August 10
Wednesday, August 12
Friday, August 14
Monday, August 17
Thursday, August 20
Wednesday, August 26
Friday, August 28
Monday, August 31
September 2020
Wednesday, September 2
Friday, September 4
Fiscal Year 2018-2019
-
Monthly
Fiscal Year 2018-19 Payroll Dates for Monthly Assigned Employees
This payroll calendar applies to all monthly employee assignments. It does not include deadlines for unencumbered payments made to monthly employees, such as overtime, vacation, and lump sum payments. For unencumbered payment deadlines, see the Semi-Monthly calendar.
September - October 2018
Monthly Assignment Deadlines and Paydays
Legacy System (DEFINE)
Payday
HRMS Documents Due in HRS
Time Earned Through
9/21/2018
9/13/2018
09/15/2018 Appt end date
Oct. 1, 2018*
10/05/2018
10/22/2018
Tuesday, Sept. 18, 2018
9/26/2018
10/12/2018
Sept. 2018
Sept. 2018
10/15/2018 Appt end date
Nov. 1, 2018*
11/07/2018**
**Final Legacy Payday
Tuesday, Oct. 23, 2018
10/23/2018**
**All legacy transactions applicable to the October 2018 pay period and ALL pay periods prior, must be processed and routed to HRS by this date.
Oct. 2018
Oct. 2018**
**Final legacy payroll applicable to the October 2018 pay period and ALL pay periods prior.
Monthly Pay Group
Deadlines & Paydays
November 2018 - August 2019Workday
Pay Period
Departmental Deadline
Payday
November
Monday, Nov. 19
12 PM Business Processes Routed to HR/APS
Monday, Dec. 3, 2018
Wednesday, Nov. 21
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
December
Monday, Dec. 17
12 PM Business Processes Routed to HR/APS
Wednesday, Jan. 2, 2019
Wednesday, Dec. 19
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
January
Friday, Jan. 18
5 PM Business Processes Routed to HR/APS
Friday, Feb. 1, 2019
Wednesday, Jan. 23
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
February
Monday, Feb. 18
5 PM Business Processes Routed to HR/APS
Friday, March 1, 2019
Wednesday, Feb. 20
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
March
Tuesday, Mar. 19
5 PM Business Processes Routed to HR/APS
Monday, April 1, 2019
Thursday, Mar. 21
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
April
Thursday, Apr. 18
5 PM Business Processes Routed to HR/APS
Wednesday, May 1, 2019
Monday, Apr. 22
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
May
Monday, May 20
5 PM Business Processes Routed to HR/APS
Monday, June 3, 2019
Wednesday, May 22
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
June
Tuesday, June 18
5 PM Business Processes Routed to HR/APS
Monday, July 1, 2019
Thursday, June 20
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
July
Friday, July 19
5 PM Business Processes Routed to HR/APS
Thursday, Aug. 1, 2019
Tuesday, July 23
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
August
Tuesday, Aug. 20
5 PM Business Processes Routed to HR/APS
Tuesday, Sept. 3, 2019
Thursday, Aug. 22
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
-
Semi-Monthly
Fiscal Year 2018-19 Semi-Monthly Payroll Dates
This semi-monthly calendar applies to all electronic payroll documents (OV1, OV2, OV5, OV6, and OV7) for hourly pay, overtime, vacation, professional services, and other type pay, as well as Departmental (Manual) Payroll Vouchers and OV7 paper documentation.
September - October 2018
Semi-Monthly Voucher Deadlines & Paydays
Legacy System (DEFINE)
Pay Period
Document Deadline
Payday
Sept. 1-15, 2018
Tuesday, Sept. 18, 2018
Sept. 21, 2018
Sept. 16-30, 2018
Tuesday, Oct. 2, 2018
Oct. 5, 2018
Oct. 1-15, 2018
Wednesday, Oct. 17, 2018
Oct. 22, 2018
Oct. 16-31, 2018**
**Final legacy payroll applicable to the October 2018 pay period and ALL pay periods prior.
Wednesday, Oct. 31, 2018**
**Last Day to process ALL OV documents for the October 2018 pay period and ALL pay periods prior.
Nov. 07, 2018**
**Final Legacy Payday
Semi-Monthly Pay Group
Deadlines & Paydays
November 2018 - August 2019Workday
Pay Period
Departmental Deadline
Payday
Nov. 1-15
Wednesday, Nov 14
12 PM Business Processes Routed to HR/APS
Wednesday, Nov. 21, 2018
Friday, Nov. 16
12 PM One-Time Payments Routed to Payroll
Friday Nov. 16
5 PM HCM/Compensation
Monday, Nov. 19
5 PM HCM/Comp/Time/Leave Final Approved*
*special additional payroll calculation to include all late approvals occurring after Nov. 16 into the regular pay cycle
Nov. 16-30
Friday, Nov. 30
12 PM Business Processes Routed to HR/APS
Friday, Dec. 7, 2018
Tuesday, Dec. 4
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Dec. 1-15
Friday, Dec. 14
12 PM Business Processes Routed to HR/APS
Friday, Dec. 21, 2018
Tuesday, Dec. 18
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Dec. 16-31
Friday, Dec. 21
12 PM Business Processes Routed to HR/APS
Monday, Jan. 7, 2019
Thursday, Jan. 3
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Jan. 1-15
Monday, Jan. 14
5 PM Business Processes Routed to HR/APS
Tuesday, Jan. 22, 2019
Wednesday, Jan. 16
**NOTE ONE DAY TURN AROUND**
12 PM One-Time Payments Routed to Payroll**NOTE ONE DAY TURN AROUND**
5 PM HCM/Comp/Time/Leave Final ApprovedJan. 16-31
Thursday, Jan. 31
5 PM Business Processes Routed to HR/APS
Thursday, Feb. 7, 2019
Monday, Feb. 4
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Feb. 1-15
Friday, Feb. 15
5 PM Business Processes Routed to HR/APS
Friday, Feb. 22, 2019
Tuesday, Feb. 19
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Feb. 16-28
Thursday, Feb. 28
5 PM Business Processes Routed to HR/APS
Thursday, March 7, 2019
Monday, Mar. 4
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Mar. 1-15
Friday, Mar. 15
5 PM Business Processes Routed to HR/APS
Friday, March 22, 2019
Tuesday, Mar. 19
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Mar. 16-31
Friday, Mar. 29
5 PM Business Processes Routed to HR/APS
Friday, April 5, 2019
Tuesday, April 2
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Apr. 1-15
Monday, Apr. 15
5 PM Business Processes Routed to HR/APS
Monday, Apr. 22, 2019
Wednesday, Apr. 17
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Apr. 16-30
Tuesday, Apr. 30
5 PM Business Processes Routed to HR/APS
Tuesday, May 7, 2019
Thursday, May 2
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
May 1-15
Wednesday, May 15
5 PM Business Processes Routed to HR/APS
Wednesday, May 22, 2019
Friday, May 17
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
May 16-31
Friday, May 31
5 PM Business Processes Routed to HR/APS
Friday, June 7, 2019
Tuesday, June 4
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
June 1-15
Friday, June 14
5 PM Business Processes Routed to HR/APS
Friday, June 21, 2019
Tuesday, June 18
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
June 16-30
Friday, June 28
5 PM Business Processes Routed to HR/APS
Monday, July 8, 2019
Tuesday, July 2
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
July 1-15
Monday, July 15
5 PM Business Processes Routed to HR/APS
Monday, July 22, 2019
Wednesday, July 17
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
July 16-31
Wednesday, July 31
5 PM Business Processes Routed to HR/APS
Wednesday, Aug. 7, 2019
Friday, Aug. 2
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Aug. 1-15
Thursday, Aug. 15
5 PM Business Processes Routed to HR/APS
Thursday, Aug. 22, 2019
Monday, Aug. 19
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Aug. 16-31
Thursday, Aug. 29
5 PM Business Processes Routed to HR/APS
Friday, Sept. 6, 2019
Tuesday, Sept. 3
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
-
Off-Cycle
Fiscal Year 2018-19 Off-Cycle Dates
The Off-Cycle pay calendar for On Demand payments is applicable to retroactive payments that need to be outside of the regular On-Cycle payrolls for the monthly and semi-monthly Pay Groups.
On Demand payments are only issued in accordance with the Off-Cycle calendar reflected below.
Off-Cycle Deadlines & Paydays
November 2018 - August 2019
Deadline for On Demand Request to be submitted to Payroll Services is 12 p.m.
Retro Periods
Deadline 12 p.m.
Payday
October (SM, M) & Prior
Monday, Nov. 19
Wednesday, Nov. 21, 2018
November 1-15 (SM),
October (M), & Prior
Monday, Nov. 26
Wednesday, Nov. 28, 2018
November 1-15 (SM),
November (M), & Prior
Thursday, Nov. 29
Monday, Dec. 3, 2018
Wednesday, Dec. 5
Friday, Dec. 7, 2018
November 16-30 (SM),
November (M), & Prior
Wednesday, Dec. 12
Friday, Dec. 14, 2018
Wednesday, Dec. 19
Friday, Dec. 21, 2018
December 1-15 (SM),
December (M), & Prior
Friday, Dec. 21
Wednesday, Jan. 2, 2019
Thursday, Jan. 3
Monday, Jan. 7, 2019
December 16-31 (SM),
December (M), & Prior
Thursday, Jan. 10
Monday, Jan. 14, 2019
Thursday, Jan. 17
Tuesday, Jan. 22, 2019
January 1-15 (SM),
December (M), & Prior
Friday, Jan. 25
Tuesday, Jan. 29, 2019
January 1-15 (SM),
January (M), & Prior
Wednesday, Jan. 30
Friday, Feb. 1, 2019
January 16-31 (SM),
January (M), & Prior
Tuesday, Feb. 5
Thursday, Feb. 7, 2019
Wednesday, Feb. 13
Friday, Feb. 15, 2019
February 1-15 (SM),
January (M), & Prior
Wednesday, Feb. 20
Friday, Feb. 22, 2019
February 1-15 (SM),
February (M), & Prior
Wednesday, Feb. 27
Friday, Mar. 1, 2019
February 16-28 (SM),
February (M), & Prior
Tuesday, Mar. 5
Thursday, Mar. 7, 2019
Wednesday, Mar. 13
Friday, Mar. 15, 2019
March 1-15 (SM),
February (M), & Prior
Wednesday, Mar. 20
Friday, Mar. 22, 2019
March 1-15 (SM),
March (M), & Prior
Wednesday, Mar. 27
Friday, Mar. 29, 2019
March 16-31 (SM),
March (M), & Prior
Wednesday, Apr. 3
Friday, Apr. 5, 2019
March 16-31 (SM),
March (M), & Prior
Wednesday, Apr. 10
Friday, Apr. 12, 2019
Wednesday, Apr. 17
Friday, Apr. 19, 2019
April 1-15 (SM),
March (M), & Prior
Monday, Apr. 22
Wednesday, Apr. 24, 2019
April 1-15 (SM),
April (M), & Prior
Monday, Apr. 29
Wednesday, May 1, 2019
April 16-30 (SM),
April (M), & Prior
Tuesday, May 7
Thursday, May 9, 2019
Tuesday, May 14
Thursday, May 16, 2019
May 1-15 (SM),
April (M), & Prior
Wednesday, May 22
Friday, May 24, 2019
Tuesday, May 28
Thursday, May 30, 2019
May 1-15 (SM),
May (M), & Prior
Thursday, May 30
Monday, June 3, 2019
Tuesday, June 4
Thursday, June 6, 2019
May 16-31 (SM),
May (M), & Prior
Tuesday, June 11
Thursday, June 13, 2019
Tuesday, June 18
Thursday, June 20, 2019
June 1-15 (SM),
May (M), & Prior
Tuesday, June 25
Thursday, June 27, 2019
June 1-15 (SM),
June (M), & Prior
Monday, July 1
Wednesday, July 3, 2019
June 16-30 (SM),
June (M), & Prior
Monday, July 8
Wednesday, July 10, 2019
Monday, July 15
Wednesday, July 17, 2019
July 1-15 (SM),
July (M), & Prior
Monday, July 22
Wednesday, July 24, 2019
July 1-15 (SM),
July (M), & Prior
Tuesday, July 30
Thursday, August 1, 2019
July 16-31 (SM),
July (M), & Prior
Tuesday, August 6
Thursday, August 8, 2019
Tuesday, August 13
Thursday, August 15, 2019
August 1-15 (SM),
July (M) & Prior
Monday, August 19
Wednesday, August 21, 2019
Thursday, August 22
Monday, August 26, 2019
August 1-15 (SM),
August (M) & Prior
Thursday, August 29
Tuesday, September 3, 2019
For inquiries related to On Demand payments, contact the Payroll Services Payment Team.
Fiscal Year 2017-2018
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Monthly
Fiscal Year 2017-18 Payroll Dates for Monthly Assigned Employees
This payroll schedule applies to all monthly employee assignments. It does not include deadlines for unencumbered payments made to monthly employees, such as overtime, vacation, and lump sum payments. For unencumbered deadlines, see the Semi-Monthly dates.
2017-18 Fiscal Year
Monthly Assignment Deadlines and PaydaysPayday
HRMS Documents Due in HRS
Time Earned Through
9/22/2017
9/14/2017
09/15/2017 Appt end date
Oct. 2, 2017*
10/6/2017
10/20/2017
Tuesday, Sept. 19, 2017
9/27/2017
10/12/2017
Sept. 2017
Sept. 2017
10/15/2017 Appt end date
Nov. 1, 2017*
11/7/2017
11/21/2017
Thursday, Oct. 19, 2017
10/27/2017
11/13/2017
Oct. 2017
Oct. 2017
11/15/2017 Appt end date
Dec. 1, 2017*
12/7/2017
12/20/2017
Thursday, Nov. 16, 2017
11/28/2017
12/13/2017
Nov. 2017
Nov. 2017
12/15/2017 Appt end date
Jan. 2, 2018*
1/8/2018
1/22/2018
Friday, Dec. 15, 2017
12/21/2017
1/11/2018
Dec. 2017
Dec. 2017
01/15/2018 Appt end date
Feb. 1, 2018*
2/7/2018
2/22/2018
Friday, Jan. 19, 2018
1/29/2018
2/14/2018
Jan. 2018
Jan. 2018
02/15/2018 Appt end date
March 1, 2018*
3/7/2018
3/22/2018
Friday, Feb. 16, 2018
2/26/2018
3/14/2018
Feb. 2018
Feb. 2018
03/15/2018 Appt end date
April 2, 2018*
4/6/2018
4/20/2018
Wednesday, March 21, 2018
3/28/2018
4/12/2018
Mar-18
Mar-18
04/15/2018 Appt end date
May 1, 2018*
5/7/2018
5/22/2018
Wednesday, April 18, 2018
4/26/2018
5/14/2018
Apr-18
Apr-18
05/15/2018 Appt end date
June 1, 2018*
6/7/2018
6/22/2018
Friday, May 18, 2018
5/29/2018
6/13/2018
May-18
May-18
06/15/2018 Appt end date
July 2, 2018*
7/9/2018
7/20/2018
Tuesday, June 19, 2018
6/27/2018
7/12/2018
Jun-18
Jun-18
07/15/2018 Appt end date
Aug. 1, 2018*
8/7/2018
8/22/2018
Thursday, July 19, 2018
7/27/2018
8/14/2018
Jul-18
Jul-18
08/15/2018 Appt end date
Sept. 4, 2018*
9/6/2018
Tuesday, Aug. 21, 2018
8/29/2018
Aug. 2018
Aug. 2018
*The official payday of the university for monthly employee assignments is the first business day of the month. Late assignments or changes processed after the deadline may be paid on subsequent paydays listed below each official payday.
HRMS documents must be electronically routed forward to HRS, and receive final approval by the deadlines indicated above to ensure payment on payday.
HRMS documents that affect payroll processes (generate appointments) cannot be final approved after 3 p.m. on the payroll processing day. Final approval of HRMS documents can resume after payroll has completed processing.
^Indicates final payroll of the Fiscal Year
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Semi-Monthly
Fiscal Year 2017-18 Semi-Monthly Payroll Dates through Aug. 31, 2018
This semi-monthly payroll schedule applies to all electronic payroll documents (OV1, OV2, OV5, OV6, and OV7), Departmental (Manual) Payroll Vouchers, and supporting paper documentation for OV7 documents.
2017-18 Fiscal Year
Semi-Monthly Voucher Deadlines and PaydaysPay Period
Document Deadline
Payday
Sept. 1-15, 2017
Tuesday, Sept. 19, 2017
Sept. 22. 2017
Sept. 16-30, 2017
Tuesday, Oct. 3, 2017
Oct. 6, 2017
Oct. 1-15, 2017
Tuesday, Oct. 17, 2017
Oct. 20, 2017
Oct. 16-31, 2017
Thursday, Nov. 2, 2017
Nov. 07, 2017
Nov. 1-15, 2017
*Thursday, Nov. 16, 2017*
Nov. 21, 2017
Nov. 16-30, 2017
Monday, Dec. 4, 2017
Dec. 07, 2017
Dec. 1-15, 2017
*Monday, Dec. 18, 2017*
Dec. 20, 2017
Dec. 16-31, 2017
Wednesday, Jan. 3, 2018
Jan. 08, 2018
Jan. 1-15, 2018
Wednesday, Jan. 17, 2018
Jan. 22, 2018
Jan. 16-31, 2018
Friday, Feb. 2, 2018
Feb. 07, 2018
Feb. 1-15, 2018
Monday, Feb. 19, 2018
Feb. 22, 2018
Feb. 16-28, 2018
Friday, March 2, 2018
March 07, 2018
March 1-15, 2018
Monday, March 19, 2018
March 22, 2018
March 16-31, 2018
Tuesday, April 3, 2018
April 06, 2018
April 1-15, 2018
Tuesday, April 17, 2018
April 20, 2018
April 16-30, 2018
Wednesday, May 2, 2018
May 07, 2018
May 1-15, 2018
Thursday, May 17, 2018
May 22, 2018
May 16-31, 2018
Monday, June 4, 2018
June 07, 2018
June 1-15, 2018
Tuesday, June 19, 2018
June 22, 2018
June 16-30, 2018
Tuesday, July 3, 2018
July 9, 2018
July 1-15, 2018
Tuesday, July 17, 2018
July 20, 2018
July 16-31, 2018
Thursday, Aug. 2, 2018
Aug. 7, 2018
Aug. 1-15, 2018
Friday, Aug. 17, 2018
Aug. 22, 2018
Aug. 16-31, 2018
*Tuesday, Sept. 4, 2018*
Sept. 6, 2018
Last updated 09/28/2019