Payroll calendars for the last two fiscal years are available below.
Fiscal Year 2018-2019
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Monthly
Fiscal Year 2018-19 Payroll Dates for Monthly Assigned Employees
This payroll calendar applies to all monthly employee assignments. It does not include deadlines for unencumbered payments made to monthly employees, such as overtime, vacation, and lump sum payments. For unencumbered payment deadlines, see the Semi-Monthly calendar.
September - October 2018
Monthly Assignment Deadlines and Paydays
Legacy System (DEFINE)Payday
HRMS Documents Due in HRS
Time Earned Through
9/21/2018
9/13/2018
09/15/2018 Appt end date
Oct. 1, 2018*
10/05/2018
10/22/2018
Tuesday, Sept. 18, 2018
9/26/2018
10/12/2018
Sept. 2018
Sept. 2018
10/15/2018 Appt end date
Nov. 1, 2018*
11/07/2018**
**Final Legacy Payday
Tuesday, Oct. 23, 2018
10/23/2018**
**All legacy transactions applicable to the October 2018 pay period and ALL pay periods prior, must be processed and routed to HRS by this date.
Oct. 2018
Oct. 2018**
**Final legacy payroll applicable to the October 2018 pay period and ALL pay periods prior.
Monthly Pay Group
Deadlines & Paydays
November 2018 - August 2019Workday
Pay Period
Departmental Deadline
Payday
November
Monday, Nov. 19
12 PM Business Processes Routed to HR/APS
Monday, Dec. 3, 2018
Wednesday, Nov. 21
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
December
Monday, Dec. 17
12 PM Business Processes Routed to HR/APS
Wednesday, Jan. 2, 2019
Wednesday, Dec. 19
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
January
Friday, Jan. 18
5 PM Business Processes Routed to HR/APS
Friday, Feb. 1, 2019
Wednesday, Jan. 23
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
February
Monday, Feb. 18
5 PM Business Processes Routed to HR/APS
Friday, March 1, 2019
Wednesday, Feb. 20
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
March
Tuesday, Mar. 19
5 PM Business Processes Routed to HR/APS
Monday, April 1, 2019
Thursday, Mar. 21
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
April
Thursday, Apr. 18
5 PM Business Processes Routed to HR/APS
Wednesday, May 1, 2019
Monday, Apr. 22
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
May
Monday, May 20
5 PM Business Processes Routed to HR/APS
Monday, June 3, 2019
Wednesday, May 22
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
June
Tuesday, June 18
5 PM Business Processes Routed to HR/APS
Monday, July 1, 2019
Thursday, June 20
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
July
Friday, July 19
5 PM Business Processes Routed to HR/APS
Thursday, Aug. 1, 2019
Tuesday, July 23
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
August
Tuesday, Aug. 20
5 PM Business Processes Routed to HR/APS
Tuesday, Sept. 3, 2019
Thursday, Aug. 22
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
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Semi-Monthly
Fiscal Year 2018-19 Semi-Monthly Payroll Dates
This semi-monthly calendar applies to all electronic payroll documents (OV1, OV2, OV5, OV6, and OV7) for hourly pay, overtime, vacation, professional services, and other type pay, as well as Departmental (Manual) Payroll Vouchers and OV7 paper documentation.
September - October 2018
Semi-Monthly Voucher Deadlines & Paydays
Legacy System (DEFINE)Pay Period
Document Deadline
Payday
Sept. 1-15, 2018
Tuesday, Sept. 18, 2018
Sept. 21, 2018
Sept. 16-30, 2018
Tuesday, Oct. 2, 2018
Oct. 5, 2018
Oct. 1-15, 2018
Wednesday, Oct. 17, 2018
Oct. 22, 2018
Oct. 16-31, 2018**
**Final legacy payroll applicable to the October 2018 pay period and ALL pay periods prior.
Wednesday, Oct. 31, 2018**
**Last Day to process ALL OV documents for the October 2018 pay period and ALL pay periods prior.
Nov. 07, 2018**
**Final Legacy Payday
Semi-Monthly Pay Group
Deadlines & Paydays
November 2018 - August 2019Workday
Pay Period
Departmental Deadline
Payday
Nov. 1-15
Wednesday, Nov 14
12 PM Business Processes Routed to HR/APS
Wednesday, Nov. 21, 2018
Friday, Nov. 16
12 PM One-Time Payments Routed to Payroll
Friday Nov. 16
5 PM HCM/Compensation
Monday, Nov. 19
5 PM HCM/Comp/Time/Leave Final Approved*
*special additional payroll calculation to include all late approvals occurring after Nov. 16 into the regular pay cycle
Nov. 16-30
Friday, Nov. 30
12 PM Business Processes Routed to HR/APS
Friday, Dec. 7, 2018
Tuesday, Dec. 4
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Dec. 1-15
Friday, Dec. 14
12 PM Business Processes Routed to HR/APS
Friday, Dec. 21, 2018
Tuesday, Dec. 18
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Dec. 16-31
Friday, Dec. 21
12 PM Business Processes Routed to HR/APS
Monday, Jan. 7, 2019
Thursday, Jan. 3
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Jan. 1-15
Monday, Jan. 14
5 PM Business Processes Routed to HR/APS
Tuesday, Jan. 22, 2019
Wednesday, Jan. 16
**NOTE ONE DAY TURN AROUND**
12 PM One-Time Payments Routed to Payroll**NOTE ONE DAY TURN AROUND**
5 PM HCM/Comp/Time/Leave Final ApprovedJan. 16-31
Thursday, Jan. 31
5 PM Business Processes Routed to HR/APS
Thursday, Feb. 7, 2019
Monday, Feb. 4
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Feb. 1-15
Friday, Feb. 15
5 PM Business Processes Routed to HR/APS
Friday, Feb. 22, 2019
Tuesday, Feb. 19
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Feb. 16-28
Thursday, Feb. 28
5 PM Business Processes Routed to HR/APS
Thursday, March 7, 2019
Monday, Mar. 4
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Mar. 1-15
Friday, Mar. 15
5 PM Business Processes Routed to HR/APS
Friday, March 22, 2019
Tuesday, Mar. 19
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Mar. 16-31
Friday, Mar. 29
5 PM Business Processes Routed to HR/APS
Friday, April 5, 2019
Tuesday, April 2
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Apr. 1-15
Monday, Apr. 15
5 PM Business Processes Routed to HR/APS
Monday, Apr. 22, 2019
Wednesday, Apr. 17
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Apr. 16-30
Tuesday, Apr. 30
5 PM Business Processes Routed to HR/APS
Tuesday, May 7, 2019
Thursday, May 2
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
May 1-15
Wednesday, May 15
5 PM Business Processes Routed to HR/APS
Wednesday, May 22, 2019
Friday, May 17
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
May 16-31
Friday, May 31
5 PM Business Processes Routed to HR/APS
Friday, June 7, 2019
Tuesday, June 4
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
June 1-15
Friday, June 14
5 PM Business Processes Routed to HR/APS
Friday, June 21, 2019
Tuesday, June 18
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
June 16-30
Friday, June 28
5 PM Business Processes Routed to HR/APS
Monday, July 8, 2019
Tuesday, July 2
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
July 1-15
Monday, July 15
5 PM Business Processes Routed to HR/APS
Monday, July 22, 2019
Wednesday, July 17
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
July 16-31
Wednesday, July 31
5 PM Business Processes Routed to HR/APS
Wednesday, Aug. 7, 2019
Friday, Aug. 2
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Aug. 1-15
Thursday, Aug. 15
5 PM Business Processes Routed to HR/APS
Thursday, Aug. 22, 2019
Monday, Aug. 19
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
Aug. 16-31
Thursday, Aug. 29
5 PM Business Processes Routed to HR/APS
Friday, Sept. 6, 2019
Tuesday, Sept. 3
12 PM One-Time Payments Routed to Payroll
5 PM HCM/Comp/Time/Leave Final Approved
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Off-Cycle
Fiscal Year 2018-19 Off-Cycle Dates
The Off-Cycle pay calendar for On Demand payments is applicable to retroactive payments that need to be outside of the regular On-Cycle payrolls for the monthly and semi-monthly Pay Groups.
On Demand payments are only issued in accordance with the Off-Cycle calendar reflected below.
Off-Cycle Deadlines & Paydays
November 2018 - August 2019
Deadline for On Demand Request to be submitted to Payroll Services is 12 p.m.
Retro Periods
Deadline 12 p.m.
Payday
October (SM, M) & Prior
Monday, Nov. 19
Wednesday, Nov. 21, 2018
November 1-15 (SM),
October (M), & Prior
Monday, Nov. 26
Wednesday, Nov. 28, 2018
November 1-15 (SM),
November (M), & Prior
Thursday, Nov. 29
Monday, Dec. 3, 2018
Wednesday, Dec. 5
Friday, Dec. 7, 2018
November 16-30 (SM),
November (M), & Prior
Wednesday, Dec. 12
Friday, Dec. 14, 2018
Wednesday, Dec. 19
Friday, Dec. 21, 2018
December 1-15 (SM),
December (M), & Prior
Friday, Dec. 21
Wednesday, Jan. 2, 2019
Thursday, Jan. 3
Monday, Jan. 7, 2019
December 16-31 (SM),
December (M), & Prior
Thursday, Jan. 10
Monday, Jan. 14, 2019
Thursday, Jan. 17
Tuesday, Jan. 22, 2019
January 1-15 (SM),
December (M), & Prior
Friday, Jan. 25
Tuesday, Jan. 29, 2019
January 1-15 (SM),
January (M), & Prior
Wednesday, Jan. 30
Friday, Feb. 1, 2019
January 16-31 (SM),
January (M), & Prior
Tuesday, Feb. 5
Thursday, Feb. 7, 2019
Wednesday, Feb. 13
Friday, Feb. 15, 2019
February 1-15 (SM),
January (M), & Prior
Wednesday, Feb. 20
Friday, Feb. 22, 2019
February 1-15 (SM),
February (M), & Prior
Wednesday, Feb. 27
Friday, Mar. 1, 2019
February 16-28 (SM),
February (M), & Prior
Tuesday, Mar. 5
Thursday, Mar. 7, 2019
Wednesday, Mar. 13
Friday, Mar. 15, 2019
March 1-15 (SM),
February (M), & Prior
Wednesday, Mar. 20
Friday, Mar. 22, 2019
March 1-15 (SM),
March (M), & Prior
Wednesday, Mar. 27
Friday, Mar. 29, 2019
March 16-31 (SM),
March (M), & Prior
Wednesday, Apr. 3
Friday, Apr. 5, 2019
March 16-31 (SM),
March (M), & Prior
Wednesday, Apr. 10
Friday, Apr. 12, 2019
Wednesday, Apr. 17
Friday, Apr. 19, 2019
April 1-15 (SM),
March (M), & Prior
Monday, Apr. 22
Wednesday, Apr. 24, 2019
April 1-15 (SM),
April (M), & Prior
Monday, Apr. 29
Wednesday, May 1, 2019
April 16-30 (SM),
April (M), & Prior
Tuesday, May 7
Thursday, May 9, 2019
Tuesday, May 14
Thursday, May 16, 2019
May 1-15 (SM),
April (M), & Prior
Wednesday, May 22
Friday, May 24, 2019
Tuesday, May 28
Thursday, May 30, 2019
May 1-15 (SM),
May (M), & Prior
Thursday, May 30
Monday, June 3, 2019
Tuesday, June 4
Thursday, June 6, 2019
May 16-31 (SM),
May (M), & Prior
Tuesday, June 11
Thursday, June 13, 2019
Tuesday, June 18
Thursday, June 20, 2019
June 1-15 (SM),
May (M), & Prior
Tuesday, June 25
Thursday, June 27, 2019
June 1-15 (SM),
June (M), & Prior
Monday, July 1
Wednesday, July 3, 2019
June 16-30 (SM),
June (M), & Prior
Monday, July 8
Wednesday, July 10, 2019
Monday, July 15
Wednesday, July 17, 2019
July 1-15 (SM),
July (M), & Prior
Monday, July 22
Wednesday, July 24, 2019
July 1-15 (SM),
July (M), & Prior
Tuesday, July 30
Thursday, August 1, 2019
July 16-31 (SM),
July (M), & Prior
Tuesday, August 6
Thursday, August 8, 2019
Tuesday, August 13
Thursday, August 15, 2019
August 1-15 (SM),
July (M) & Prior
Monday, August 19
Wednesday, August 21, 2019
Thursday, August 22
Monday, August 26, 2019
August 1-15 (SM),
August (M) & Prior
Thursday, August 29
Tuesday, September 3, 2019
For inquiries related to On Demand payments, contact the Payroll Services Payment Team.
Fiscal Year 2017-2018
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Monthly
Fiscal Year 2017-18 Payroll Dates for Monthly Assigned Employees
This payroll schedule applies to all monthly employee assignments. It does not include deadlines for unencumbered payments made to monthly employees, such as overtime, vacation, and lump sum payments. For unencumbered deadlines, see the Semi-Monthly dates.
2017-18 Fiscal Year
Monthly Assignment Deadlines and PaydaysPayday
HRMS Documents Due in HRS
Time Earned Through
9/22/2017
9/14/2017
09/15/2017 Appt end date
Oct. 2, 2017*
10/6/2017
10/20/2017
Tuesday, Sept. 19, 2017
9/27/2017
10/12/2017
Sept. 2017
Sept. 2017
10/15/2017 Appt end date
Nov. 1, 2017*
11/7/2017
11/21/2017
Thursday, Oct. 19, 2017
10/27/2017
11/13/2017
Oct. 2017
Oct. 2017
11/15/2017 Appt end date
Dec. 1, 2017*
12/7/2017
12/20/2017
Thursday, Nov. 16, 2017
11/28/2017
12/13/2017
Nov. 2017
Nov. 2017
12/15/2017 Appt end date
Jan. 2, 2018*
1/8/2018
1/22/2018
Friday, Dec. 15, 2017
12/21/2017
1/11/2018
Dec. 2017
Dec. 2017
01/15/2018 Appt end date
Feb. 1, 2018*
2/7/2018
2/22/2018
Friday, Jan. 19, 2018
1/29/2018
2/14/2018
Jan. 2018
Jan. 2018
02/15/2018 Appt end date
March 1, 2018*
3/7/2018
3/22/2018
Friday, Feb. 16, 2018
2/26/2018
3/14/2018
Feb. 2018
Feb. 2018
03/15/2018 Appt end date
April 2, 2018*
4/6/2018
4/20/2018
Wednesday, March 21, 2018
3/28/2018
4/12/2018
Mar-18
Mar-18
04/15/2018 Appt end date
May 1, 2018*
5/7/2018
5/22/2018
Wednesday, April 18, 2018
4/26/2018
5/14/2018
Apr-18
Apr-18
05/15/2018 Appt end date
June 1, 2018*
6/7/2018
6/22/2018
Friday, May 18, 2018
5/29/2018
6/13/2018
May-18
May-18
06/15/2018 Appt end date
July 2, 2018*
7/9/2018
7/20/2018
Tuesday, June 19, 2018
6/27/2018
7/12/2018
Jun-18
Jun-18
07/15/2018 Appt end date
Aug. 1, 2018*
8/7/2018
8/22/2018
Thursday, July 19, 2018
7/27/2018
8/14/2018
Jul-18
Jul-18
08/15/2018 Appt end date
Sept. 4, 2018*
9/6/2018
Tuesday, Aug. 21, 2018
8/29/2018
Aug. 2018
Aug. 2018
*The official payday of the university for monthly employee assignments is the first business day of the month. Late assignments or changes processed after the deadline may be paid on subsequent paydays listed below each official payday.
HRMS documents must be electronically routed forward to HRS, and receive final approval by the deadlines indicated above to ensure payment on payday.
HRMS documents that affect payroll processes (generate appointments) cannot be final approved after 3 p.m. on the payroll processing day. Final approval of HRMS documents can resume after payroll has completed processing.
^Indicates final payroll of the Fiscal Year
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Semi-Monthly
Fiscal Year 2017-18 Semi-Monthly Payroll Dates through Aug. 31, 2018
This semi-monthly payroll schedule applies to all electronic payroll documents (OV1, OV2, OV5, OV6, and OV7), Departmental (Manual) Payroll Vouchers, and supporting paper documentation for OV7 documents.
2017-18 Fiscal Year
Semi-Monthly Voucher Deadlines and PaydaysPay Period
Document Deadline
Payday
Sept. 1-15, 2017
Tuesday, Sept. 19, 2017
Sept. 22. 2017
Sept. 16-30, 2017
Tuesday, Oct. 3, 2017
Oct. 6, 2017
Oct. 1-15, 2017
Tuesday, Oct. 17, 2017
Oct. 20, 2017
Oct. 16-31, 2017
Thursday, Nov. 2, 2017
Nov. 07, 2017
Nov. 1-15, 2017
*Thursday, Nov. 16, 2017*
Nov. 21, 2017
Nov. 16-30, 2017
Monday, Dec. 4, 2017
Dec. 07, 2017
Dec. 1-15, 2017
*Monday, Dec. 18, 2017*
Dec. 20, 2017
Dec. 16-31, 2017
Wednesday, Jan. 3, 2018
Jan. 08, 2018
Jan. 1-15, 2018
Wednesday, Jan. 17, 2018
Jan. 22, 2018
Jan. 16-31, 2018
Friday, Feb. 2, 2018
Feb. 07, 2018
Feb. 1-15, 2018
Monday, Feb. 19, 2018
Feb. 22, 2018
Feb. 16-28, 2018
Friday, March 2, 2018
March 07, 2018
March 1-15, 2018
Monday, March 19, 2018
March 22, 2018
March 16-31, 2018
Tuesday, April 3, 2018
April 06, 2018
April 1-15, 2018
Tuesday, April 17, 2018
April 20, 2018
April 16-30, 2018
Wednesday, May 2, 2018
May 07, 2018
May 1-15, 2018
Thursday, May 17, 2018
May 22, 2018
May 16-31, 2018
Monday, June 4, 2018
June 07, 2018
June 1-15, 2018
Tuesday, June 19, 2018
June 22, 2018
June 16-30, 2018
Tuesday, July 3, 2018
July 9, 2018
July 1-15, 2018
Tuesday, July 17, 2018
July 20, 2018
July 16-31, 2018
Thursday, Aug. 2, 2018
Aug. 7, 2018
Aug. 1-15, 2018
Friday, Aug. 17, 2018
Aug. 22, 2018
Aug. 16-31, 2018
*Tuesday, Sept. 4, 2018*
Sept. 6, 2018
Last updated 09/28/2019