About Us

Payroll Services at The University of Texas at Austin is responsible for:

Producing and distributing payroll for approximately 25,000 employees

  • Processing one monthly and two semi-monthly payrolls for salary, hourly, and casual employees
    of the university
  • Providing electronic means of transmitting payroll information and forms as well as payments
    via direct deposit
  • Compiling, remitting, and disseminating payroll deductions, information, and other payroll
    activity reports to UT departments, other UT campuses, state and federal agencies, and
    outside vendors

Tax reporting and compliance

  • Withholding and remitting employment taxes to the Internal Revenue Service
  • Preparing and reporting year-end tax information including IRS Forms W-2 and 1042S
  • State tax withholding and reporting for employees outside the State of Texas
  • Administering student OASI exemptions

Nonresident alien tax compliance

  • Adhering to nonresident alien tax guidelines
  • Administering tax treaties and exemptions in accordance with federal regulations

Retirement and insurance

  • Administering the retirement and insurance programs
  • Ensuring compliance with federal, state and university guidelines
  • Remitting retirement contributions to the Teacher Retirement System and approved retirement providers
  • Processing insurance and flex remittances
  • Other reporting to state agencies and outside vendors

Team Area Responsibilities

Customer Service Team

  • General Information
  • My Paycheck Profile
  • Lost Paychecks
  • Direct Deposit Issues
  • W-4 and PSEI Forms
  • Biographical Records

Institutional Support

  • Component Code Changes
  • Other UT Campus Support

EID & SSN Issues

  • Multiple UT EIDs
  • Social Security Number Conflicts

Tax Team

  • Federal Withholding and OASI
  • Departmental Fringe Charges and Encumbrances
  • Taxable Fringe Benefits
  • W-2 and W-2c Forms
  • State Tax
  • CDA Policy

Nonresident Taxes

  • Nonresident Employee Taxes
  • GLACIER System
  • 1042 and 8233 Forms

Miscellaneous Deductions

  • Charitable Contributions
  • Union Dues, Rec Sports, Parking
  • Garnishments, Child Support, Tax Levies
  • State of Texas HRIS Reporting

Payment Team

  • Monthly Gross Salary Payroll Processing/Payments
  • Hourly and Vouchered Payroll Processing/Payments
  • CDA, Longevity, Hazardous Duty Payments
  • *DEFINE Appointments
  • OVM Documents
  • Emergency Checks
  • Salary Transfers
  • Salary Overpayments
  • Stop Payments, Check Cancelations
  • Faculty Salary Spread

Retirement Team

  • Mandatory Retirement Programs: TRS and ORP
  • Voluntary UTSaver Retirement Programs
  • Tax Sheltered Annuities, Roth Contributions
  • Deferred Compensation
  • TRS Forms and Reporting
  • Retirement Contribution Limits
  • UTRetirement Manager
  • Working Retirees

Insurance Team

  • Employee and Retiree Insurance
  • Premium Sharing
  • Flexible Spending Accounts (UT Flex)
  • Worker's Compensation Insurance
  • Unemployment Compensation Insurance
  • Retiree Billing and Autopay