About Us

Payroll Services at The University of Texas at Austin is responsible for producing and distributing payroll for approximately 29,000 employees.  Payroll processes monthly, semi-monthly and off-cycle payrolls for employees of the university.

 

Customer Service Team

  • Dedicated to providing excellent customer service to university employees
  • Answer questions related to general payroll information
  • Assist employees in completing payment and withholding elections
  • Assist employees needing updates to personal information including legal name changes, correction of social security numbers and basic biographical data
  • Research and resolve direct deposit issues
  • Distribute paper paychecks to employees
  • Reissue paychecks in the event of an ACH return or lost paycheck

Payment Team

  • Dedicated to ensuring accurate and timely pay to university employees
  • Oversee monthly and semi-monthly payroll process for on-cycle payrolls
  • Oversee off-cycle payrolls to manage On Demand payments
  • Process stop payments, check cancellations and calculation of overpayments
  • Administer faculty Salary Spread program

Benefits and Deductions Teams

Responsible for deducting, remitting and reporting payroll deductions and other payroll information to UT System Administration, state and federal agencies, and third-party vendors. Ensures compliance with federal, state and university laws and guidelines.

Retirement

  • Administer payroll deductions for mandatory retirement programs – the Teacher Retirement System of Texas and the Optional Retirement Program
  • Administer payroll deductions for the UTSaver Voluntary Retirement Programs – Tax Sheltered Annuity 403(b) and Deferred Compensation Program 457(b)
  • Perform plan limits monitoring to ensure compliance with the IRS mandated contribution limits for retirement plan participation
  • Complete required reporting to the Teacher Retirement System of Texas for active employees and working retirees. Complete required TRS forms

Insurance

  • Oversee deductions and remittances for the UT Select employee insurance program
  • Process remittances of premium support for eligible academic graduate students enrolled in AcademicBlue, the student health insurance plan
  • Bill and collect UT Select insurance premiums from UT Austin retirees, surviving dependents, graduate student fellows and employees on leave

Tax

  • Withhold employment taxes for federal, state and local tax authorities
  • Administer student and nonresident OASDI exemptions
  • Process taxable fringe benefits

Other Deductions

  • Withhold various optional deductions such as parking, charitable contributions and RecSports
  • Withhold and report various garnishments required by court or administrative order
  • Submit employment and payroll reports to the State of Texas Comptroller’s Office
  • Process employer deductions and remittances for Unemployment Compensation Insurance and Workers Compensation Insurance

Financials Team

  • Process accounting transactions to post payroll actuals, pooled fringes and payroll related encumbrances to departmental accounts
  • Process cost transfers to reflect retroactive changes made to employee costing allocations
  • Analyze actual employer costs and assist with setting the pooled fringe rate on an annual basis

 

Last updated 09/30/2021

Contact Info

Location:

Payroll Services
Main Building, Room 134
110 Inner Campus Dr. Stop G0200
Austin, Texas 78712-1645

Address:

Payroll Services
PO Box 7849
Austin, Texas 78713-7849

Email:
Phone:

512-471-5271

Fax:

512-471-1299