Payroll Services at The University of Texas at Austin is responsible for:
Producing and distributing payroll for approximately 25,000 employees
- Processing regular monthly semi-monthly and off-cycle payrolls for employees of the university
- Providing electronic means of transmitting payroll information and forms as well as payments via direct deposit
- Compiling, remitting, and disseminating payroll deductions, information, and other payroll activity reports to UT departments, other UT campuses, UT System Administration, state and federal agencies, and outside vendors
Tax reporting and compliance
- Withholding and remitting employment taxes to the Internal Revenue Service
- Preparing and reporting year-end tax information including IRS Forms W-2, W-2C, and 1042S
- State tax withholding and reporting for employees working and/or living outside the State of Texas
- Administering student OASDI exemptions
Nonresident alien tax compliance
- Adhering to nonresident alien tax guidelines
- Administering tax treaties and exemptions in accordance with federal regulations
Retirement and insurance
- Administering mandatory and voluntary retirement and insurance programs
- Ensuring compliance with federal, state and university guidelines
- Remitting retirement contributions to the Teacher Retirement System and Optional Retirement Program approved providers
- Processing insurance and flex remittances
- Other reporting to the UT System Office of Employee Benefits, state agencies, and outside vendors
Team Area Responsibilities
Customer Service Team
- General Information
- Payment and Withholding Elections
- Lost Paychecks
- Direct Deposit Issues
- W-4 and PSEI Forms
- Social Security Number Conflicts
- Temp Social Security Numbers
Institutional Support
- Component Code Changes
- Other UT Campus Support
Tax Team
- Federal Withholding, OASDI (Social Security) and Medicare
- Departmental Fringe Charges and Encumbrances
- Taxable Fringe Benefits
- W-2 and W-2c Forms
- State and Local Taxes
- CDA Policy
Nonresident Taxes
- Nonresident Employee Taxes
- GLACIER System
- 1042 and 8233 Forms
Miscellaneous Deductions
- Charitable Contributions
- Union Dues, Rec Sports, Parking
- Withholding Orders
- State of Texas HRIS Payroll and Personnel Reporting
Payment Team
- Monthly Pay Group Salary and Earnings
- Semi-Monthly Pay Group Hourly Pay and Earnings
- On-Demand Payments
- Overpayments
- Stop Payments, Check Cancellations
- Faculty Salary Spread
- Retroactive Cost Transfers
- Payroll Accounting Transactions
Retirement Team
- Mandatory Retirement Programs: TRS and ORP
- Voluntary UTSaver Retirement Programs
- Tax Sheltered Annuities, Roth Contributions
- Deferred Compensation
- TRS Forms and Reporting
- Retirement Contribution Limits
- UTRetirement Manager
- Working Retirees
Insurance Team
- Employee and Retiree Insurance
- Flexible Spending Accounts (UT FLEX)
- Worker's Compensation Insurance
- Unemployment Compensation Insurance
- Retiree Billing and Autopay
Last updated 11/8/2018