The term "fringe benefits" refers to non-wage expenses paid by an employer on behalf of their employees. These expenses include insurance premium sharing, retiree premium sharing, employer matching Social Security (OASDI) and Medicare, Teacher Retirement System (TRS) and Optional Retirement Program (ORP) matching, as well as assessments for Unemployment Compensation Insurance (UCI), Workers' Compensation Insurance (WCI), and vacation and sick leave. The university uses federally approved rates to charge departments pooled fringe costs instead of actual fringe costs. The pooled fringe rates have no impact on the individual employee’s benefit costs.
The departmental pooled fringe assessment is calculated by multiplying the applicable rate on all components of gross pay paid through payroll, as well as any taxable fringe benefit added to an employee's pay. The applicable rate is based on the Employee Type in Workday. Employee Type is determine by HR.
Pooled Fringe Rates
2024-25 Fiscal Year | ||
Employee Status | Object Code | Pooled Fringe Rate |
| Benefits Eligible | 1100 | 27.0% |
Graduate Student Benefits Eligible | 1100 | 15.4% |
| Benefits Ineligible | 1100 | 6.4% |
| Additional Information | ||
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Annual Review
Fringe benefit rates are determined by Accounting and Financial Management, based on yearly analysis of the university’s actual fringe benefit costs.
Centrally Funded Fringes (CFF) and Longevity
Accounts that are designated as centrally funded will be reimbursed using the following object codes:
Fringes – CFF Accounts
1100 – Pooled Fringes (Payroll Fringe Expense)
1158 – Fringe Reimbursement (Contra Expense)
Longevity – CFF Accounts
1135 – Longevity Pay (Payroll Fringe Expense)
1157 – Longevity Reimbursement (Contra Expense)
Fringe Benefit Expenditures & Encumbrances
Detailed fringe information for a unit code or account can be viewed using the web tools below in UT Direct:
- ERP Report Runner (effective Sept 2018)
- Fringe Download (prior fiscal years)
Last updated 06/28/2024
Prior Fiscal Year Fringe Benefit Rates
FY23/24
2023-24 Fiscal Year | ||
Employee Status | Object Code | Pooled Fringe Rate |
| Benefits Eligible | 1100 | 26.1% |
Graduate Student Benefits Eligible | 1100 | 16.4% |
| Benefits Ineligible | 1100 | 7.2% |
FY22/23
2022-23 Fiscal Year | ||
Employee Status | Object Code | Pooled Fringe Rate |
| Benefits Eligible | 1100 | 30% |
| Benefits Ineligible | 1100 | 4.3% |
FY21/22
2021-22 Fiscal Year | ||
Employee Status | Object Code | Pooled Fringe Rate |
| Benefits Eligible | 1100 | 30.9% |
| Benefits Ineligible | 1100 | 4.7% |
FY20/21
2020-21 Fiscal Year | |||
Employee Status | Current Year Object Code | Prior Year Object Code | Pooled Fringe Rate |
Benefits Eligible | 1100 | 1199 | 30.1% |
Benefits Ineligible | 1100 | 1199 | 5.68% |
Contact
Any questions regarding pooled fringe can be directed to pr.financials@austin.utexas.edu.