What is an On Demand Payment?
An On Demand payment is a payroll check or direct deposit issued by Payroll Services outside of the regularly scheduled On-Cycle payday for the Monthly and Semi-Monthly pay groups, which occurs three times per month. These payments are for earnings that were owed on a previous payday, but were not processed timely due to situations such as late processing/approval of jobs or timesheets.
On Demand payments are regular payroll checks which are distributed according to the employee’s regular payroll distribution (e.g., direct deposit) and issued according to the scheduled Off-Cycle calendar. In order for Payroll Services to process an On Demand payment on an Off-Cycle Payroll, a request must be made by authorized departmental personnel in accordance with the requirements reflected below.
Requirements
On Demand payments are only issued when regular earnings were missed and the employee is not able to wait for the next regularly scheduled payday to be paid for these earnings due to financial hardship.
Requests for On Demand payments must be sent by authorized departmental personnel in the Executive HR or Cost Center Manager roles via the electronic On Demand Payment Request Form. These submissions will be reviewed and responded to by Payroll staff, and are issued in accordance with the deadlines, pay periods, and paydays reflected in the Off-Cycle Payroll Calendar below.
Off-cycle payments are NOT* issued for the following and should not be requested:
- Payments under $50
- Supplemental pay if the employee has been paid his/her regular salary and wages. This includes but is not limited to: allowances, one-time payments, overtime, shift differential, on-call pay
- Pay differentials (e.g., due to retro compensation or scheduled weekly hours increases)
- Leave payments (e.g., vacation, floating holiday, holiday pay)
*These payments will process on the next applicable On Cycle payday for the employee’s pay group (monthly or semi-monthly) following final approval of the related business processes.
Off-Cycle Calendar
The Off-Cycle pay calendar for On Demand payments is applicable to retroactive payments that need to be outside of the regular On-Cycle payrolls for the monthly and semi-monthly Pay Groups.
On Demand payments are only issued in accordance with the Off-Cycle calendar reflected below.
Please see the calendars below for fiscal year 2020-21.
Off-Cycle Deadlines & PaydaysSeptember 2020 - August 2021Deadline for On Demand Request to be submitted to Payroll Services is 12 p.m. |
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Retro Periods |
Deadline 12 p.m. |
Payday |
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August 16-31 (SM), August (M), & Prior |
Tuesday, Sept. 8 |
Thursday, September 10, 2020 |
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Monday, Sept. 14 |
Wednesday, September 16, 2020 |
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September 1-15 (SM), August (M), & Prior |
Monday, Sept. 21 |
Wednesday, September 23, 2020 |
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September 1-15 (SM), September (M) & Prior |
Tuesday, Sept. 29 |
Thursday, October 1, 2020 |
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September 16-30 (SM), September (M), & Prior |
Wednesday, Oct. 7 |
Friday, October 9, 2020 |
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Tuesday, Oct. 13 |
Thursday, October 15, 2020 |
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Monday, Oct. 19 |
Wednesday, October 21, 2020 |
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October 1-15 (SM), September (M), & Prior |
Thursday, Oct. 22 |
Monday, October 26, 2020 |
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October 1-15 (SM), October (M), & Prior |
Thursday, Oct. 30 |
Monday, November 2, 2020 |
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October 16-31 (SM), October (M), & Prior |
Friday, Nov. 6 |
Tuesday, November 10, 2020 |
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Tuesday, Nov. 17 |
Thursday, November 19, 2020 |
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November 1-15 (SM), October (M), & Prior |
Monday, Nov. 23 |
Wednesday, November 25, 2020 |
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November 1-15 (SM), November (M) & Prior |
Monday, Nov. 30 |
Wednesday, December 2, 2020 |
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November 16-30 (SM), November (M), & Prior |
Tuesday, Dec. 8 |
Thursday, December 10, 2020 |
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Tuesday, Dec. 15 |
Thursday, December 17, 2020 |
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December 1-15 (SM), December (M) & Prior |
Monday, Jan. 4 |
Wednesday, January 6, 2021 |
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December 16-31 (SM), December (M), & Prior |
Tuesday, Jan. 12 |
Thursday, January 14, 2021 |
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Tuesday, Jan. 19 |
Thursday, January 21, 2021 |
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January 1-15 (SM), December (M), & Prior |
Thursday, Jan. 21 |
Monday, January 25, 2021 |
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Thursday, Jan. 28 |
Monday, February 1, 2021 |
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January 16-31 (SM), January (M), & Prior |
Monday, Feb. 8 |
Wednesday, February 10, 2021 |
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Tuesday, Feb. 16 |
Thursday, February 18, 2021 |
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February 1-15 (SM), January (M), & Prior |
Friday, Feb. 19 |
Tuesday, February 23, 2021 |
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February 1-15 (SM), January (M), & Prior |
Thursday, Feb. 25 |
Monday, March 1, 2021 |
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February 16-29 (SM), February (M), & Prior |
Monday, Mar. 8 |
Wednesday, March 10, 2021 |
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Monday, Mar. 15 |
Wednesday, March 17, 2021 |
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March 1-15 (SM), February (M) & Prior |
Monday, Mar. 22 |
Wednesday, March 24, 2021 |
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Tuesday, Mar. 30 |
Thursday, April 1, 2021 |
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March 16-31 (SM), March (M), & Prior |
Wednesday, Apr. 7 |
Friday, April 9, 2021 |
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Tuesday, Apr. 13 |
Thursday, April 15, 2021 |
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Monday, Apr. 19 |
Wednesday, April 21, 2021 |
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April 1-15 (SM), March (M), & Prior |
Thursday, Apr. 22 |
Monday, Apr. 26, 2021 |
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April 1-15 (SM), March (M) & Prior |
Thursday, Apr. 29 |
Monday, May 3, 2021 |
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April 16-30 (SM), April (M), & Prior |
Thursday, May 6 |
Monday, May 10, 2021 |
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Thursday, May 13 |
Monday, May 17, 2021 |
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May 1-15 (SM), April (M) & Prior |
Thursday, May 20 |
Monday, May 24, 2021 |
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Friday, May 28 |
Wednesday, June 2, 2021 |
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May 16-31 (SM), May (M), & Prior |
Tuesday, June 8 |
Thursday, June 10, 2021 |
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Tuesday, June 15 |
Thursday, June 17, 2021 |
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June 1-15 (SM), May (M), & Prior |
Tuesday, June 22 |
Thursday, June 24, 2021 |
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Tuesday, June 29 |
Thursday, July 1, 2021 |
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June 16-30 (SM), June (M), & Prior |
Wednesday, July 7 |
Friday, July 9, 2021 |
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Monday, July 12 |
Wednesday, July 14, 2021 |
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Thursday, July 15 |
Monday, July 19, 2021 |
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July 1-15 (SM), June (M), & Prior |
Thursday, July 22 |
Monday, July 26, 2021 |
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Thursday, July 29 |
Monday, Aug. 2, 2021 |
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July 16-31 (SM), July (M), & Prior |
Monday, Aug. 9 |
Wednesday, August 11, 2021 |
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Monday, Aug. 16 |
Wednesday, August 18, 2021 |
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August 1-15 (SM), August (M) & Prior |
Monday, Aug. 23 |
Wednesday, August 25, 2021 |
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Monday, Aug. 30 |
Wednesday, August 25, 2021 |
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August 16-31 (SM), August (M) & Prior |
Wednesday, Sept. 8 |
Friday, September 10, 2021 |
For inquiries related to On Demand payments, contact the Payroll Services Payment Team.
Last updated 08/15/2020