Introduction - Transition from Legacy to Workday
On Demand Payments in Workday replace the Emergency Check process from Legacy beginning Monday, Nov. 19, 2018 for the Nov. 21 payday. Emergency checks were paper checks that required pick-up in the Payroll Services office. They were not regular payroll checks; however, actual payroll information was used to calculate the best estimate of net pay.
In Workday, On Demand Payments will be actual payroll checks that are processed on an Off-Cycle Payroll. These On Demand payments will be direct deposited if that is the employee’s designated Payment Election. Because these are actual payroll checks in Workday, they require full payroll processing and will be issued according to scheduled Off-Cycle paydays.
What is an On Demand Payment?
An On Demand payment is a payroll check or direct deposit issued by Payroll Services outside of the regularly scheduled On-Cycle payday for the Monthly and Semi-Monthly pay groups, which occurs three times per month. These payments are for earnings that were owed on a previous payday, but were not processed timely due to situations such as late processing/approval of jobs or timesheets.
On Demand payments are regular payroll checks which are distributed according to the employee’s regular payroll distribution (e.g., direct deposit) and issued according to the scheduled Off-Cycle calendar. In order for Payroll Services to process an On Demand payment on an Off-Cycle Payroll, a request must be made by authorized departmental personnel in accordance with the requirements reflected below.
Requirements
On Demand payments are only issued when regular earnings were missed and the employee is not able to wait for the next regularly scheduled payday to be paid for these earnings due to financial hardship.
Requests for On Demand payments must be sent by authorized departmental personnel in the Executive HR or Cost Center Manager roles via the electronic On Demand Payment Request Form. These submissions will be reviewed and responded to by Payroll staff, and are issued in accordance with the deadlines, pay periods, and paydays reflected in the Off-Cycle Payroll Calendar below.
Off-cycle payments are NOT* issued for the following and should not be requested:
- Payments under $50
- Supplemental pay if the employee has been paid his/her regular salary and wages. This includes but is not limited to: allowances, one-time payments, overtime, shift differential, on-call pay
- Pay differentials (e.g., due to retro compensation or scheduled weekly hours increases)
- Leave payments (e.g., vacation, floating holiday, holiday pay)
*These payments will process on the next applicable On Cycle payday for the employee’s pay group (monthly or semi-monthly) following final approval of the related business processes.
Off-Cycle Calendar
The Off-Cycle pay calendar for On Demand payments is applicable to retroactive payments that need to be outside of the regular On-Cycle payrolls for the monthly and semi-monthly Pay Groups.
On Demand payments are only issued in accordance with the Off-Cycle calendar reflected below.
Please see the calendars below for fiscal year 2018-19 and September of fiscal year 2019-20.
Off-Cycle Deadlines & PaydaysNovember 2018 - August 2019Deadline for On Demand Request to be submitted to Payroll Services is 12 p.m. |
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Retro Periods |
Deadline 12 p.m. |
Payday |
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October (SM, M) & Prior |
Monday, Nov. 19 |
Wednesday, Nov. 21, 2018 |
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November 1-15 (SM), October (M), & Prior |
Monday, Nov. 26 |
Wednesday, Nov. 28, 2018 |
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November 1-15 (SM), November (M), & Prior |
Thursday, Nov. 29 |
Monday, Dec. 3, 2018 |
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Wednesday, Dec. 5 |
Friday, Dec. 7, 2018 |
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November 16-30 (SM), November (M), & Prior |
Wednesday, Dec. 12 |
Friday, Dec. 14, 2018 |
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Wednesday, Dec. 19 |
Friday, Dec. 21, 2018 |
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December 1-15 (SM), December (M), & Prior |
Friday, Dec. 21 |
Wednesday, Jan. 2, 2019 |
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Thursday, Jan. 3 |
Monday, Jan. 7, 2019 |
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December 16-31 (SM), December (M), & Prior |
Thursday, Jan. 10 |
Monday, Jan. 14, 2019 |
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Thursday, Jan. 17 |
Tuesday, Jan. 22, 2019 |
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January 1-15 (SM), December (M), & Prior |
Friday, Jan. 25 |
Tuesday, Jan. 29, 2019 |
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January 1-15 (SM), January (M), & Prior |
Wednesday, Jan. 30 |
Friday, Feb. 1, 2019 |
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January 16-31 (SM), January (M), & Prior |
Tuesday, Feb. 5 |
Thursday, Feb. 7, 2019 |
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Wednesday, Feb. 13 |
Friday, Feb. 15, 2019 |
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February 1-15 (SM), January (M), & Prior |
Wednesday, Feb. 20 |
Friday, Feb. 22, 2019 |
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February 1-15 (SM), February (M), & Prior |
Wednesday, Feb. 27 |
Friday, Mar. 1, 2019 |
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February 16-28 (SM), February (M), & Prior |
Tuesday, Mar. 5 |
Thursday, Mar. 7, 2019 |
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Wednesday, Mar. 13 |
Friday, Mar. 15, 2019 |
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March 1-15 (SM), February (M), & Prior |
Wednesday, Mar. 20 |
Friday, Mar. 22, 2019 |
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March 1-15 (SM), March (M), & Prior |
Wednesday, Mar. 27 |
Friday, Mar. 29, 2019 |
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March 16-31 (SM), March (M), & Prior |
Wednesday, Apr. 3 |
Friday, Apr. 5, 2019 |
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March 16-31 (SM), March (M), & Prior |
Wednesday, Apr. 10 |
Friday, Apr. 12, 2019 |
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Wednesday, Apr. 17 |
Friday, Apr. 19, 2019 |
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April 1-15 (SM), March (M), & Prior |
Monday, Apr. 22 |
Wednesday, Apr. 24, 2019 |
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April 1-15 (SM), April (M), & Prior |
Monday, Apr. 29 |
Wednesday, May 1, 2019 |
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April 16-30 (SM), April (M), & Prior |
Tuesday, May 7 |
Thursday, May 9, 2019 |
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Tuesday, May 14 |
Thursday, May 16, 2019 |
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May 1-15 (SM), April (M), & Prior |
Wednesday, May 22 |
Friday, May 24, 2019 |
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Tuesday, May 28 |
Thursday, May 30, 2019 |
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May 1-15 (SM), May (M), & Prior |
Thursday, May 30 |
Monday, June 3, 2019 |
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Tuesday, June 4 |
Thursday, June 6, 2019 |
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May 16-31 (SM), May (M), & Prior |
Tuesday, June 11 |
Thursday, June 13, 2019 |
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Tuesday, June 18 |
Thursday, June 20, 2019 |
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June 1-15 (SM), May (M), & Prior |
Tuesday, June 25 |
Thursday, June 27, 2019 |
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June 1-15 (SM), June (M), & Prior |
Monday, July 1 |
Wednesday, July 3, 2019 |
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June 16-30 (SM), June (M), & Prior |
Monday, July 8 |
Wednesday, July 10, 2019 |
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Monday, July 15 |
Wednesday, July 17, 2019 |
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July 1-15 (SM), July (M), & Prior |
Monday, July 22 |
Wednesday, July 24, 2019 |
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July 1-15 (SM), July (M), & Prior |
Tuesday, July 30 |
Thursday, August 1, 2019 |
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July 16-31 (SM), July (M), & Prior |
Tuesday, August 6 |
Thursday, August 8, 2019 |
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Tuesday, August 13 |
Thursday, August 15, 2019 |
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August 1-15 (SM), July (M) & Prior |
Monday, August 19 |
Wednesday, August 21, 2019 |
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Thursday, August 22 |
Monday, August 26, 2019 |
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August 1-15 (SM), August (M) & Prior |
Thursday, August 29 |
Tuesday, September 3, 2019 |
Fiscal Year 2019-20
Updates for the remainder of the fiscal year are forthcoming. Please check back soon.
Off-Cycle Deadlines & PaydaysSeptember 2019Deadline for On Demand Request to be submitted to Payroll Services is 12 p.m. |
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Retro Periods |
Deadline 12 p.m. |
Payday |
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August 16-31 (SM), August (M) & Prior |
Friday, Sept. 6 |
Tuesday, September 10, 2019 |
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Thursday, Sept. 12 |
Monday, September 16, 2019 |
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September 1-15 (SM), August (M) & Prior |
Thursday, Sept. 19 |
Monday, September 23, 2019 |
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September 1-15 (SM), September (M) & Prior |
Friday, Sept. 27 |
Tuesday, October 1, 2019 |
For inquiries related to On Demand payments, contact the Payroll Services Payment Team.
Last updated 7/25/2019