Payroll Services
News and Spotlights
2024 W-2 Forms Now Available
The 2024 W-2 Forms are now available electronically in Workday. For employees who did not opt out of receiving paper copies, W-2 Forms will be printed and mailed to employees’ addresses as reflected in Workday by the IRS deadline of January 31.
To access your W-2 form in Workday, please click the Pay application, then Tax Documents (located in the right navigation menu), and click the “View/Print” button. Additional information is available on the Workday Tax Forms page. Information about Box 14 of the W-2 & W-2 Forms issued without an SSN can be found on AskUS.
Reminder: Opt In to Electronic Only Receipt of W-2 Forms
The University strongly encourages all employees to opt-in to electronic only receipt of their 2024 Form W-2. The electronic only form is securely and reliably delivered to you in Workday. Opt-in for electronic only delivery by following these quick and easy steps. The electronic only Form W-2 will be available in Workday before the paper version is mailed. 2024 W-2 tax forms will be available in Workday electronically or mailed with USPS before the deadline of January 31, 2025.
24/25 Payroll Dates and Deadlines Now Available - posted 8/20/2024
Paydays and Deadlines for fiscal year 24/25 are posted. See paydays and departmental deadlines for Monthly calendar, Semi-Monthly calendar, Off-Cycles, and Cost Transfers. Remember, you can download paydays and deadlines for Outlook or Mac as well.
Simulate Changes to Pay with Model My Pay - posted 3/5/2024
Model My Pay is a tool within Workday to model hypothetical changes to one’s payslip. Users can make changes to earnings, deductions, and tax elections and run a simulation to view estimated impacts to their payslip. Model My Pay is only an estimate. It is not a comprehensive tool so some earnings and deductions are not available. As a result, accuracy cannot be guaranteed.
Model My Pay can be accessed in Workday by using the search box, using the Pay app, or can be directly accessed when viewing a payslip.
Payroll Customer Service is moving! - posted 11/14/2023
Beginning Wednesday, November 15th, the Payroll Customer Service team will be located at the front counter of Student Accounts Receivable in room 4 of the Main building. Our hours will remain Monday - Friday from 9am - 4pm.
¡Hola, hablamos español! – We speak Spanish! - posted 10/05/2023
¡Estamos felices de anunciar que, si tiene dudas o preguntas en español, también le podemos ayudar! Por favor mándenos un correo a esta dirección (payroll.espanol@austin.utexas.edu) y con gusto responderemos sus preguntas o nos pondremos en contacto con usted.
We are pleased to announce a new email address for those who wish to communicate with our office in Spanish! Please send emails to payroll.espanol@austin.utexas.edu and we will be happy to answer your questions or get in touch with you.
TRS Member Contribution Changes - posted 6/21/2023
The TRS member contribution rate will increase from 8.0% to 8.25% for all eligible employees beginning with the September 1, 2023 pay check, as required by the 2019 Texas Legislative Session. For more information, please visit the TRS website.
Pick Up in Payroll Enabled for Paper Checks - posted 3/1/2023
If you receive your pay by paper check, a new option for Paper Check - Pick Up in Payroll has been enabled. This is also the default for new employees who have not completed a payment election in Workday. If you currently receive your pay by Paper Check - U.S. Mail, that will continue unchanged.
Changing your payment election to Paper Check - Pick Up In Payroll will mean that your paychecks will be available for pick up on applicable paydays in Payroll Services from 9 am to 4 pm - Monday through Friday. Our office is in room 4 of the Main Building. You can find Semi-Monthly paydays here, and Monthly paydays here.