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In an effort to follow recommended social distancing guidelines, Payroll Services staff is working remotely and is not offering in-person customer service at this time. View the key updates to Payroll operations currently affected.
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Workday is live! For Workday information and guidance, please visit our website, the Training website, or search askUS (Keyword: "Workday").

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Payroll 2020 Winter Break Hours

Payroll Services will be closed Wednesday, Dec. 23, 2020 – Friday, Jan. 1, 2021 during the university’s Winter Break. Email and voice messages will be checked periodically over the break, but you may experience a short delay in receiving a response. We will resume normal business hours on Monday, Jan. 4, 2020, while continuing to work remotely in an effort to follow social distancing guidelines.
Monthly payday for the December pay period is on Monday, Jan. 4, 2021

Opt in to Electronic Only Receipt of W-2 Forms

Tax Year 2020 W-2 Forms will be available in Workday before the January 31 deadline. In light of the ongoing pandemic, Payroll Services encourages all employees to opt in to electronic only receipt of their W-2 Form. Electronic receipt ensures secure and convenient delivery of the W-2 Form through Workday. Opt in now by following these quick and easy steps.

UT Austin will not participate in optional federal tax deferral

Based on guidance from UT System, the University of Texas at Austin will not implement the optional federal Social Security tax deferral.

The Social Security tax deferral allows employers to temporarily stop taking Social Security tax out of eligible employee paychecks. To repay the money next year, UT Austin would have to take double the Social Security tax from employee paychecks from January through April 2021. Payroll Services notified eligible employees that the university will not implement the tax delay.

This decision was made based on the guidance available at this time. The university will continue to monitor the optional social security tax deferral and reevaluate if any additional legislation or guidance is provided.

Read more about the Social Security tax deferral on the Internal Revenue Service (IRS) website here.

Temporary Guidance on Employment Outside the U.S.

Any UT Austin employee that is working outside the U.S. is encouraged to submit a signed Statement for Services Performed Outside the United States to Payroll Services. This document is used to ensure that U.S. income taxes are withheld and reported correctly, per IRS rules.

Statements should be submitted for any portion of time where an employee will be working outside the U.S. and employees should notify Payroll Services if/when they return to work in the U.S., so that income reporting and taxation remain accurate.

More information on income earned outside the U.S. can be found on our website here. Information on who is eligible to work outside the U.S. can be found here.

Paper Checks and Mailing Addresses

In an effort to follow the recommended social distancing guidelines, Payroll Services staff is working remotely and is not offering in-person customer service at this time. You will still be permitted to receive paper paychecks; however, paychecks will be delivered by US Mail to the home address listed in Workday. For more information, visit:

It is important for you to be sure that all contact information in Workday is current and accurate. Information on how to review and update your personal information in Workday is available online. If you do not wish to receive a paper check via US Mail, please enroll in Direct Deposit.

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