Coronavirus Resources
In an effort to follow recommended social distancing guidelines, Payroll Services staff is working remotely and is not offering in-person customer service at this time. View the key updates to Payroll operations currently affected.
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News and Spotlights

1042-S Forms for Tax Year 2020

Individuals receiving a 1042-S form can now access their form(s) online through the My Tax Forms page of UT Direct. 1042-S forms for 2020 were mailed February 26, 2021, to form recipients who did not elect electronic receipt of their forms. Please allow one week for mail delivery. For reprint requests and other questions related to 1042-S forms, please email 1042S@austin.utexas.edu. For information about filing a tax return with the IRS as a nonresident alien, please see the Texas Global website.

2020 W-2 Forms

The 2020 W-2 Forms are now available electronically in Workday. For employees that did not opt out of receiving paper copies, W-2 Forms were printed on Thursday, January 28, and will be mailed to employees’ addresses as reflected in Workday by February 1. To access your W-2 form in Workday, please click the Pay application, then Tax Documents (located in the right navigation menu), and click the “View/Print” button. Additional information is available on the Workday Tax Forms page.
Information about Box 14 of the W-2 & W-2 Forms issued without an SSN can be found on AskUS.

Temporary Guidance on Employment Outside the U.S.

Any UT Austin employee that is working outside the U.S. is encouraged to submit a signed Statement for Services Performed Outside the United States to Payroll Services. This document is used to ensure that U.S. income taxes are withheld and reported correctly, per IRS rules.

Statements should be submitted for any portion of time where an employee will be working outside the U.S. and employees should notify Payroll Services if/when they return to work in the U.S., so that income reporting and taxation remain accurate.

More information on income earned outside the U.S. can be found on our website here. Information on who is eligible to work outside the U.S. can be found here.

Paper Checks and Mailing Addresses

In an effort to follow the recommended social distancing guidelines, Payroll Services staff is working remotely and is not offering in-person customer service at this time. You will still be permitted to receive paper paychecks; however, paychecks will be delivered by US Mail to the home address listed in Workday. For more information, visit: https://payroll.utexas.edu/coronavirus

It is important for you to be sure that all contact information in Workday is current and accurate. Information on how to review and update your personal information in Workday is available online. If you do not wish to receive a paper check via US Mail, please enroll in Direct Deposit.

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