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Payroll Services

Welcome! We are a team of payroll professionals dedicated to serving the university community. Our primary goal is to provide timely and accurate payroll services while ensuring compliance with all applicable laws and policies. Additional responsibilities of Payroll Services include federal and state reporting, administering and remitting employee deductions and employer contributions, taxable fringe benefits administration, departmental fringe assessments, retiree insurance billing, and nonresident alien taxation.

We hope the information on our website is useful, and that you will visit frequently. Feel free to contact us if you have questions or ideas that would help us serve you better.

~Leslie Saucedo, Director

News and Spotlights

2018 Form W-4 Released

The IRS released the 2018 W-4, Employee’s Withholding Allowance Certificate, and an updated IRS Withholding Calculator in late February to assist employees with W-4 election decisions. Employees may update their W-4 elections at any time by going to My Withholding. Although there is no requirement to make any changes, and employees’ existing elections are intended to work with the 2018 tax rates, the IRS recommends that people with complex tax situations, review the calculator and make changes as necessary. If you have personal tax questions, please seek assistance from a professional tax advisor.

1042-S Forms for Tax Year 2017

Nonresident employees who earned wages that were exempt from federal withholding taxes due to a 2017 tax treaty will receive a 1042-S form from Payroll Services. Nonresidents may receive both a 1042-S and a W-2 form if wages earned were above the tax treaty limit. Additionally, the Office of Accounting provides 1042-S forms to report scholarships, fellowships, royalties, and cash prizes paid to nonresidents during the tax year. The 1042-S forms for 2017 were mailed Feb. 21 to each employee’s home mailing address. Please allow one week for delivery. If a reprint is needed, please email 1042S@austin.utexas.edu. For information about filing nonresident alien tax return forms with the IRS, please see the International Office website.

2018 Federal Withholding Tax Rates – Implementation Effective Feb. 1

The 2018 Percentage Method Tables for Income Tax Withholding were released by the IRS on Jan. 11, 2018 reflecting changes made by the tax reform legislation, the Tax Cuts and Jobs Act, enacted in late 2017. Due to the last minute tax reform changes, IRS guidance was issued later than usual and requires employers to implement the 2018 rates no later than Feb. 15, 2018. The University of Texas at Austin will implement the tax rates starting with the Feb. 1 monthly paycheck. No adjustment is required for payroll amounts paid in Jan. using the 2017 tax rates.

2017 W-2 Forms Now Available

The 2017 W-2 Forms are available online via UT Direct as of Jan. 8, 2018. Log in using your upgraded UT EID, password, and DUO two-factor authentication to claim yours today!

Archived News and Spotlights