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News and Spotlights

Payroll Calendars Updated

The Monthly, Semi-Monthly, Off-Cycle payroll and Cost Transfer calendars have been updated for the 2021-2022 fiscal year.

TRS Member Contribution Changes

The TRS member contribution rate will increase from 7.7% to 8.0% for all eligible employees beginning with the September 1, 2021, pay check, as required by the 2019 Texas Legislative Session. The rates will increase every year until they reach a total rate of 8.25% for both employees and employers in 2024. For more information, please visit the TRS website.

Salary Spread Program – Aug. 31 Deadline

Faculty interested in participating in the Salary Spread program or interested in canceling participation beginning with the 2021-22 academic year must submit a Salary Spread Request Form to Payroll Services indicating their preference. Request forms must be received in Payroll Services, MAI 134, no later than Aug. 31 and can be emailed. Please see our Faculty Salary Spread page for more information. Salary Spread inquiries and cancellation requests can also be made via email to Payroll Services. Please remember that you may not participate in Salary Spread if any part of your long session funding will be paid from grant accounts.

2020-2021 Fiscal Year-End Deadlines

Thursday, Aug. 19
All Business Processes for Monthly employees that require HR or APS approval must be routed by 5:00 p.m. for the Sept. 1 payday.

Monday, Aug. 23
All One Time Payments for Monthly employees that require Payroll approval must be routed by noon, and all other HCM transactions for Monthly employees must be final approved by 5:00 p.m. for the Sept. 1 payday.

Tuesday, Aug. 31
All Costing Allocation changes must be final approved by 12:00 p.m. to be reflected in FY 2020-21 financials.

Tuesday, Aug. 31
All Business Processes for Hourly employees that require HR or APS approval must be routed by 5:00 p.m. for the Sept. 7 payday.

Thursday, Sept. 2
All One Time Payments for Hourly employees that require Payroll approval must be routed by 10am, and all Timesheets and other HCM transactions for Hourly employees must be final approved by 12:00 p.m. for the Sept. 7 payday.

Temporary Guidance on Employment Outside the U.S.

Any UT Austin employee that is working outside the U.S. is encouraged to submit a signed Statement for Services Performed Outside the United States to Payroll Services. This document is used to ensure that U.S. income taxes are withheld and reported correctly, per IRS rules.

Statements should be submitted for any portion of time where an employee will be working outside the U.S. and employees should notify Payroll Services if/when they return to work in the U.S., so that income reporting and taxation remain accurate.

More information on income earned outside the U.S. can be found on our website here. Information on who is eligible to work outside the U.S. can be found here.

Paper Checks and Mailing Addresses

In an effort to follow the recommended social distancing guidelines, Payroll Services staff is working remotely and is not offering in-person customer service at this time. You will still be permitted to receive paper paychecks; however, paychecks will be delivered by US Mail to the home address listed in Workday. For more information, visit: https://payroll.utexas.edu/coronavirus

It is important for you to be sure that all contact information in Workday is current and accurate. Information on how to review and update your personal information in Workday is available online. If you do not wish to receive a paper check via US Mail, please enroll in Direct Deposit.

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