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Payroll Services

Welcome! We are a team of payroll professionals dedicated to serving the university community. Our primary goal is to provide timely and accurate payroll services while ensuring compliance with all applicable laws and policies. Additional responsibilities of Payroll Services include federal and state reporting, administering and remitting employee deductions and employer contributions, taxable fringe benefits administration, departmental fringe assessments, retiree insurance billing, and nonresident alien taxation.

We hope the information on our website is useful, and that you will visit frequently. Feel free to contact us if you have questions or ideas that would help us serve you better.

~Leslie Saucedo, Director

News and Spotlights

2018 Federal Withholding Tax Rates – Implementation Effective Feb. 1

The 2018 Percentage Method Tables for Income Tax Withholding were released by the IRS on Jan. 11, 2018 reflecting changes made by the tax reform legislation, the Tax Cuts and Jobs Act, enacted in late 2017. Due to the last minute tax reform changes, IRS guidance was issued later than usual and requires employers to implement the 2018 rates no later than Feb. 15, 2018. The University of Texas at Austin will implement the tax rates starting with the Feb. 1 monthly paycheck. No adjustment is required for payroll amounts paid in Jan. using the 2017 tax rates.

2018 Form W-4

The IRS is expected to make modifications to the 2018 W-4, Employee’s Withholding Allowance Certificate, later this year to bring the form in compliance with the new tax laws enacted by the Tax Cuts and Jobs Act in late 2017. Further information will be posted to the Payroll website when the new form and worksheet are available. Until the IRS releases the 2018 W-4 Form, the 2017 W-4 Form will continue to be accepted by Payroll Services.

2017 W-2 Forms Now Available

The 2017 W-2 Forms are available online via UT Direct as of Jan. 8, 2018. Log in using your upgraded UT EID, password, and DUO two-factor authentication to claim yours today!

2018 Federal Withholding Tax Rates and W-4 Delayed

Due to tax reform legislation being considered in Congress, the IRS has advised that the 2018 federal withholding tables and 2018 Form W-4, Employee’s Withholding Allowance Certificate, will be issued at a later date than usual. Congress is aiming to pass and enact a final tax reform bill before the end of the year, and that bill will likely include changes to income tax rates, standard deductions, and personal exemptions, which will impact the calculation of federal withholding taxes and require a revision of the IRS Form W-4. Until any new tax rates are approved, the University will continue to use the 2017 withholding tables and Form W-4.

2018 Social Security Wage Base Released

Although pending legislation may impact the federal withholding tax rates, the Social Security wage base limit for 2018 has been set. That limit will increase from $127,200 to $128,400 in 2018. For individuals under the wage base limit, total Social Security and Medicare tax is 7.65% (6.2% plus 1.45%). Additional Medicare of 0.9% remains in effect for wages above $200,000.

New 2017-2018 Fiscal Year Calendars Available!

The new Monthly and Semi-Monthly payroll calendars have been posted for fiscal year 2017-2018. Automatically update your Microsoft Outlook Calendar with the payroll paydays and departmental deadlines by clicking Download Payroll Dates to Outlook.

Archived News and Spotlights