News and Spotlights
FY 23/24 Encumbrance Differences - posted 09/12/23
The daily Payroll Commitment Adjustment process for FY 23/24 will now create prior period commitments for retro activity. Encumbrances are normally not created for completed pay periods when retroactive changes are made, such as compensation changes, or FTE changes, but due to an unanticipated consequence of moving up the start date of the academic calendar, Workday will create commitments for retro activity for FY 23/24.
Note this will only occur where retroactive changes are made, and there is no change to the process of encumbering future pay periods. The prior period encumbrances will liquidate on the next on-cycle monthly payroll. An adjustment to Fiscal Year End processing will be made to ensure this does not happen when creating future fiscal year initial encumbrances.
Please reach out to the pr.financials@austin.utexas.edu if you have questions.
Salary Spread Program – Aug. 31 Deadline - posted 08/23/23
Faculty interested in participating in the Salary Spread program or interested in canceling participation beginning with the 2023-24 academic year must submit a Salary Spread Request Form to Payroll Services indicating their preference. Request forms must be received in Payroll Services, MAI 134, no later than Aug. 31 and can be emailed. Please see our Faculty Salary Spread page for more information. Salary Spread inquiries and cancellation requests can also be made via email to Payroll Services. Please remember that you may not participate in Salary Spread if any part of your long session funding will be paid from grant accounts.
*Faculty who have submitted an enrollment or cancellation request for the 23-24 academic year can expect to see their disbursement plan updated in Workday by mid-September.
Payroll Calendars Updated - posted 7/13/2023
The Monthly, Semi-Monthly, and Off-Cycle payroll calendars have been updated for the 2023-2024 fiscal year.
TRS Member Contribution Changes - posted 6/21/2023
The TRS member contribution rate will increase from 8.0% to 8.25% for all eligible employees beginning with the September 1, 2023 pay check, as required by the 2019 Texas Legislative Session. For more information, please visit the TRS website.
Pick Up in Payroll Enabled for Paper Checks - posted 3/1/2023
If you receive your pay by paper check, a new option for Paper Check - Pick Up in Payroll has been enabled. This is also the default for new employees who have not completed a payment election in Workday. If you currently receive your pay by Paper Check - U.S. Mail, that will continue unchanged.
Changing your payment election to Paper Check - Pick Up In Payroll will mean that your paychecks will be available for pick up on applicable paydays in Payroll Services from 9 am to 4 pm - Monday through Friday. Our office is in room 134 of the Main Building. You can find Semi-Monthly paydays here, and Monthly paydays here.
Split Deposits Enabled in Workday! - posted 11/16/2022
We are pleased to announce that an exciting new feature has been enabled in Workday! You now have the ability to split your payroll deposits between two different accounts or institutions by either a stated dollar amount or a percentage of your paycheck. Please see these instructions. If you have questions regarding this new feature, or how to enroll in direct deposit, please contact Payroll Services.