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  • Paydays & Deadlines : Monthly Payroll Calendar

Monthly Payroll Calendar

The monthly calendar below applies to all payments made to employees in a position with a Monthly Pay Group.

The monthly paycheck is inclusive of all salary plus any additional/supplemental pay, such as longevity, overtime, shift differential, and communication device allowances. All compensation is paid once a month for positions in the Monthly Pay Group.

 

Regular On Cycle

Payday

The monthly payday is on the first business day of the following month after the pay period ends. A business day is defined as a day other than a weekend or bank holiday.

Departmental Deadline

Business Process (BP) transactions applicable to the pay period must be routed and final approved by the day and time reflected in the Monthly payroll calendar below. Additional details about these deadlines are bulleted here:

  • ROUTING

BP transactions affecting the payroll that route to Human Resources (HR) and Academic Personnel Services (APS) must be routed no later than 5:00pm on the deadline day. BP transactions routing to Payroll Services must be routed no later than noon on the deadline day.

Note: BPs that are returned for correction due to errors, or that are missing supporting documentation (attachments), may result in payment delays. Routing BPs as soon as the job/payment details have been determined is recommended in order to better ensure payments are made on time.

  • FINAL APPROVAL

Compensation, HCM, Time (unpaid Time Off), and Leave BPs must be final approved by 5 p.m. on the deadline day in order to be included in the payroll calculation. This includes, but is not limited to: Hire Employee, Add Job, Change Job, Request Compensation Change, Enter Time, Request Absence, Request Return from Leave of Absence, Terminate Employee.

  •  Download Payroll Dates to Outlook: Automatically update your Microsoft Outlook Calendar with the payroll paydays and deadlines. Note that this feature utilizes the Microsoft Outlook Holiday file download functionality. Users can change the category on each date, if desired.

 

Please see the calendars below for fiscal year 2020-21.

Monthly Pay Group

Deadlines & Paydays
 

Pay Period

Departmental Deadline

Central Office Deadline

Payday

September

Friday, September 18

5 PM Business Processes Routed to HR/APS

Tuesday, September 22

5 PM HR/APS Final Approved

Thursday, October 1, 2020

Tuesday, September 22

12 PM One-Time Payments Routed to Payroll

Tuesday, September 22

5 PM Payroll Final Approved

Tuesday, September 22

5 PM Time/Leave Final Approved

 

October

Tuesday, October 20

5 PM Business Processes Routed to HR/APS

Thursday, October 22

5 PM HR/APS Final Approved

Monday, November 2, 2020

Thursday, October 22

12 PM One-Time Payments Routed to Payroll

Thursday, October 22

5 PM Payroll Final Approved

Thursday, October 22

5 PM Time/Leave Final Approved

 

November

Tuesday, November 17

5 PM Business Processes Routed to HR/APS

Thursday, November 19

5 PM HR/APS Final Approved

Tuesday, December 1, 2020

Thursday, November 19

12 PM One-Time Payments Routed to Payroll

Thursday, November 19

5 PM Payroll Final Approved

Thursday, November 19

5 PM Time/Leave Final Approved

 

December

Wednesday, December 16

5 PM Business Processes Routed to HR/APS

Friday, December 18

5 PM HR/APS Final Approved

Monday, January 4, 2021

Friday, December 18

12 PM One-Time Payments Routed to Payroll

Friday, December 18

5 PM Payroll Final Approved

Friday, December 18

5 PM Time/Leave Final Approved

 

January

Tuesday, January 19

5 PM Business Processes Routed to HR/APS

Thursday, January 21

5 PM HR/APS Final Approved

Monday, February 1, 2021

Thursday, January 21

12 PM One-Time Payments Routed to Payroll

Thursday, January 21

5 PM Payroll Final Approved

Thursday, January 21

5 PM Time/Leave Final Approved

 

February

Wednesday, February 17

5 PM Business Processes Routed to HR/APS

Friday, February 19

5 PM HR/APS Final Approved

Monday, March 1, 2021

Friday, February 19

12 PM One-Time Payments Routed to Payroll

Friday, February 19

5 PM Payroll Final Approved

Friday, February 19

5 PM Time/Leave Final Approved

 

March

Friday, March 19

5 PM Business Processes Routed to HR/APS

Tuesday, March 23

5 PM HR/APS Final Approved

Thursday, April 1, 2021

Tuesday, March 23

12 PM One-Time Payments Routed to Payroll

Tuesday, March 23

5 PM Payroll Final Approved

Tuesday, March 23

5 PM Time/Leave Final Approved

 

April

Tuesday, April 20

5 PM Business Processes Routed to HR/APS

Thursday, April 22

5 PM HR/APS Final Approved

Monday, May 3, 2021

Thursday, April 22

12 PM One-Time Payments Routed to Payroll

Thursday, April 22

5 PM Payroll Final Approved

Thursday, April 22

5 PM Time/Leave Final Approved

 

May

Tuesday, May 18

5 PM Business Processes Routed to HR/APS

Thursday, May 20

5 PM HR/APS Final Approved

Tuesday, June 1, 2021

Thursday, May 20

12 PM One-Time Payments Routed to Payroll

Thursday, May 20

5 PM Payroll Final Approved

Thursday, May 20

5 PM Time/Leave Final Approved

 

June

Friday, June 18

5 PM Business Processes Routed to HR/APS

Tuesday, June 22

5 PM HR/APS Final Approved

Thursday, July 1, 2021

Tuesday, June 22

12 PM One-Time Payments Routed to Payroll

Tuesday, June 22

5 PM Payroll Final Approved

Tuesday, June 22

5 PM Time/Leave Final Approved

 

July

Tuesday, July 20

5 PM Business Processes Routed to HR/APS

Thursday, July 22

5 PM HR/APS Final Approved

Monday, August 2, 2021

Thursday, July 22

12 PM One-Time Payments Routed to Payroll

Thursday, July 22

5 PM Payroll Final Approved

Thursday, July 22

5 PM Time/Leave Final Approved

 

August

Thursday, August 19

5 PM Business Processes Routed to HR/APS

Monday, August 23

5 PM HR/APS Final Approved

Wednesday, September 1, 2021

Monday, August 23

12 PM One-Time Payments Routed to Payroll

Monday, August 23

5 PM Payroll Final Approved

Monday, August 23

5 PM Time/Leave Final Approved

 

Payroll Services recognizes that extenuating circumstances may result in employees missing payment on the regularly scheduled payday. If this occurs, payment should be expected on the next payday for the retroactive transactions. In the event of true financial hardship for the employee, please see the On-Demand Payment Request process.

 

Semi-Monthly Payroll Calendar
On Demand Payments Payroll Calendar
Archived Paydays and Payroll Deadlines


 

Last updated 08/15/2020

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Phone: 512-471-5271
Fax: 512-471-1299

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