Monthly Payroll Calendar

The monthly calendar below applies to all payments made to employees in a position with a Monthly Pay Group.

The monthly paycheck is inclusive of all salary plus any additional/supplemental pay, such as longevity, overtime, shift differential, and communication device allowances. All compensation is paid once a month for positions in the Monthly Pay Group.

Regular On Cycle

Payday

The monthly payday is on the first business day of the following month after the pay period ends. A business day is defined as a day other than a weekend or bank holiday.

Departmental Deadline

Business Process (BP) transactions applicable to the pay period must be routed and final approved by the day and time reflected in the Monthly payroll calendar below. Additional details about these deadlines are bulleted here:

  • ROUTING

BP transactions affecting the payroll that route to Human Resources (HR) and Academic Personnel Services (APS) must be routed no later than 5:00pm on the deadline day. BP transactions routing to Payroll Services must be routed no later than noon on the deadline day.

Note: BPs that are returned for correction due to errors, or that are missing supporting documentation (attachments), may result in payment delays. Routing BPs as soon as the job/payment details have been determined is recommended in order to better ensure payments are made on time.

  • FINAL APPROVAL

Compensation, HCM, Time (unpaid Time Off), and Leave BPs must be final approved by 5 p.m. on the deadline day in order to be included in the payroll calculation. This includes, but is not limited to: Hire Employee, Add Job, Change Job, Request Compensation Change, Enter Time, Request Absence, Request Return from Leave of Absence, Terminate Employee.

  •  Download Payroll Dates to Outlook: Automatically update your Microsoft Outlook Calendar with the payroll paydays and deadlines. Note that this feature utilizes the Microsoft Outlook Holiday file download functionality. Users can change the category on each date, if desired.

 

Please see the calendar below for fiscal year 2022-23.

 

Monthly Pay Group

Deadlines & Paydays

 

Pay Period

Departmental Deadline

Central Office Deadline

Payday

September

Tuesday, September 20

5 PM Business Processes Routed to HR/APS

Thursday, September 22

5 PM HR/APS Final Approved

Monday, October 3, 2022

Thursday, September 22

12 PM One-Time Payments Routed to Payroll

Thursday, September 22

5 PM Payroll Final Approved

Thursday, September 22

5 PM Time/Leave Final Approved

 

October

Wednesday, October 19

5 PM Business Processes Routed to HR/APS

Friday, October 21

5 PM HR/APS Final Approved

Tuesday, November 1, 2022

Friday, October 21

12 PM One-Time Payments Routed to Payroll

Friday, October 21

5 PM Payroll Final Approved

Friday, October 21

5 PM Time/Leave Final Approved

 

November

Wednesday, November 16

5 PM Business Processes Routed to HR/APS

Friday, November 18

5 PM HR/APS Final Approved

Thursday, December 1, 2022

Friday, November 18

12 PM One-Time Payments Routed to Payroll

Friday, November 18

5 PM Payroll Final Approved

Friday, November 18

5 PM Time/Leave Final Approved

 

December

Friday, December 16

5 PM Business Processes Routed to HR/APS

Tuesday, December 20

5 PM HR/APS Final Approved

Tuesday, January 3, 2023

Tuesday, December 20

12 PM One-Time Payments Routed to Payroll

Tuesday, December 20

5 PM Payroll Final Approved

Tuesday, December 20

5 PM Time/Leave Final Approved

 

January

Thursday, January 19

5 PM Business Processes Routed to HR/APS

Monday, January 23

5 PM HR/APS Final Approved

Wednesday, February 1, 2023

Monday, January 23

12 PM One-Time Payments Routed to Payroll

Monday, January 23

5 PM Payroll Final Approved

Monday, January 23

5 PM Time/Leave Final Approved

 

February

Thursday, February 16

5 PM Business Processes Routed to HR/APS

Monday, February 20

5 PM HR/APS Final Approved

Wednesday, March 1, 2023

Monday, February 20

12 PM One-Time Payments Routed to Payroll

Monday, February 20

5 PM Payroll Final Approved

Monday, February 20

5 PM Time/Leave Final Approved

 

March

Tuesday, March 21

5 PM Business Processes Routed to HR/APS

Thursday, March 23

5 PM HR/APS Final Approved

Monday, April 3, 2023

Thursday, March 23

12 PM One-Time Payments Routed to Payroll

Thursday, March 23

5 PM Payroll Final Approved

Thursday, March 23

5 PM Time/Leave Final Approved

 

April

Tuesday, April 18

5 PM Business Processes Routed to HR/APS

Thursday, April 20

5 PM HR/APS Final Approved

Monday, May 1, 2023

Thursday, April 20

12 PM One-Time Payments Routed to Payroll

Thursday, April 20

5 PM Payroll Final Approved

Thursday, April 20

5 PM Time/Leave Final Approved

 

May

Thursday, May 18

5 PM Business Processes Routed to HR/APS

Monday, May 22

5 PM HR/APS Final Approved

Thursday, June 1, 2023

Monday, May 22

12 PM One-Time Payments Routed to Payroll

Monday, May 22

5 PM Payroll Final Approved

Monday, May 22

5 PM Time/Leave Final Approved

 

June

Tuesday, June 20

5 PM Business Processes Routed to HR/APS

Thursday, June 22

5 PM HR/APS Final Approved

Monday, July 3, 2023

Thursday, June 22

12 PM One-Time Payments Routed to Payroll

Thursday, June 22

5 PM Payroll Final Approved

Thursday, June 22

5 PM Time/Leave Final Approved

 

July

Wednesday, July 19

5 PM Business Processes Routed to HR/APS

Friday, July 21

5 PM HR/APS Final Approved

Tuesday, August 1, 2023

Friday, July 21

12 PM One-Time Payments Routed to Payroll

Friday, July 21

5 PM Payroll Final Approved

Friday, July 21

5 PM Time/Leave Final Approved

 

August

Monday, August 21

5 PM Business Processes Routed to HR/APS

Wednesday, August 23

5 PM HR/APS Final Approved

Friday, September 1, 2023

Wednesday, August 23

12 PM One-Time Payments Routed to Payroll

Wednesday, August 23

5 PM Payroll Final Approved

Wednesday, August 23

5 PM Time/Leave Final Approved

 

 

Payroll Services recognizes that extenuating circumstances may result in employees missing payment on the regularly scheduled payday. If this occurs, payment should be expected on the next payday for the retroactive transactions. In the event of true financial hardship for the employee, please see the On-Demand Payment Request process.

Semi-Monthly Payroll Calendar

On Demand Payments Payroll Calendar

Archived Paydays and Payroll Deadlines

 


 

Last updated 09/19/2022