The monthly calendar below applies to all payments made to employees in a position with a Monthly Pay Group.
The monthly paycheck is inclusive of all salary plus any additional/supplemental pay, such as longevity, overtime, shift differential, and communication device allowances. All compensation is paid once a month for positions in the Monthly Pay Group.
Regular On Cycle
Payday
The monthly payday is on the first business day of the following month after the pay period ends. A business day is defined as a day other than a weekend or bank holiday.
Departmental Deadline
Business Process (BP) transactions applicable to the pay period must be routed and final approved by the day and time reflected in the Monthly payroll calendar below. Additional details about these deadlines are bulleted here:
- ROUTING
BP transactions affecting the payroll that route to Human Resources (HR) and Academic Personnel Services (APS) must be routed no later than 5:00pm on the deadline day. BP transactions routing to Payroll Services must be routed no later than noon on the deadline day.
Note: BPs that are returned for correction due to errors, or that are missing supporting documentation (attachments), may result in payment delays. Routing BPs as soon as the job/payment details have been determined is recommended in order to better ensure payments are made on time.
- FINAL APPROVAL
Compensation, HCM, Time (unpaid Time Off), and Leave BPs must be final approved by 5 p.m. on the deadline day in order to be included in the payroll calculation. This includes, but is not limited to: Hire Employee, Add Job, Change Job, Request Compensation Change, Enter Time, Request Absence, Request Return from Leave of Absence, Terminate Employee.
Please see the calendars below for fiscal year 2019 - 20.
Monthly Pay GroupDeadlines & Paydays
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Pay Period |
Departmental Deadline |
Central Office Deadline |
Payday |
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September |
Wednesday, September 18 |
5 PM Business Processes Routed to HR/APS |
Friday, September 20 |
5 PM HR/APS Final Approved |
Tuesday, October 1, 2019 |
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Friday, September 20 |
12 PM One-Time Payments Routed to Payroll |
Friday, September 20 |
5 PM Payroll Final Approved |
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Friday, September 20 |
5 PM Time/Leave Final Approved |
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October |
Monday, October 21 |
5 PM Business Processes Routed to HR/APS |
Wednesday, October 23 |
5 PM HR/APS Final Approved |
Friday, November 1, 2019 |
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Wednesday, October 23 |
12 PM One-Time Payments Routed to Payroll |
Wednesday, October 23 |
5 PM Payroll Final Approved |
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Wednesday, October 23 |
5 PM Time/Leave Final Approved |
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November |
Monday, November 18 |
5 PM Business Processes Routed to HR/APS |
Wednesday, November 20 |
5 PM HR/APS Final Approved |
Monday, December 2, 2019 |
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Wednesday, November 20 |
12 PM One-Time Payments Routed to Payroll |
Wednesday, November 20 |
5 PM Payroll Final Approved |
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Wednesday, November 20 |
5 PM Time/Leave Final Approved |
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December |
Monday, December 16 |
5 PM Business Processes Routed to HR/APS |
Wednesday, December 18 |
5 PM HR/APS Final Approved |
Thursday, January 2, 2020 |
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Wednesday, December 18 |
12 PM One-Time Payments Routed to Payroll |
Wednesday, December 18 |
5 PM Payroll Final Approved |
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Wednesday, December 18 |
5 PM Time/Leave Final Approved |
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January |
Tuesday, January 21 |
5 PM Business Processes Routed to HR/APS |
Thursday, January 23 |
5 PM HR/APS Final Approved |
Monday, February 3, 2020 |
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Thursday, January 23 |
12 PM One-Time Payments Routed to Payroll |
Thursday, January 23 |
5 PM Payroll Final Approved |
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Thursday, January 23 |
5 PM Time/Leave Final Approved |
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February |
Tuesday, February 18 |
5 PM Business Processes Routed to HR/APS |
Thursday, February 20 |
5 PM HR/APS Final Approved |
Monday, March 2, 2020 |
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Thursday, February 20 |
12 PM One-Time Payments Routed to Payroll |
Thursday, February 20 |
5 PM Payroll Final Approved |
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Thursday, February 20 |
5 PM Time/Leave Final Approved |
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March |
Thursday, March 19 |
5 PM Business Processes Routed to HR/APS |
Monday, March 23 |
5 PM HR/APS Final Approved |
Wednesday, April 1, 2020 |
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Monday, March 23 |
12 PM One-Time Payments Routed to Payroll |
Monday, March 23 |
5 PM Payroll Final Approved |
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Monday, March 23 |
5 PM Time/Leave Final Approved |
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April |
Monday, April 20 |
5 PM Business Processes Routed to HR/APS |
Wednesday, April 22 |
5 PM HR/APS Final Approved |
Friday, May 1, 2020 |
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Wednesday, April 22 |
12 PM One-Time Payments Routed to Payroll |
Wednesday, April 22 |
5 PM Payroll Final Approved |
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Wednesday, April 22 |
5 PM Time/Leave Final Approved |
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May |
Monday, May 18 |
5 PM Business Processes Routed to HR/APS |
Wednesday, May 20 |
5 PM HR/APS Final Approved |
Monday, June 1, 2020 |
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Wednesday, May 20 |
12 PM One-Time Payments Routed to Payroll |
Wednesday, May 20 |
5 PM Payroll Final Approved |
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Wednesday, May 20 |
5 PM Time/Leave Final Approved |
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June |
Thursday, June 18 |
5 PM Business Processes Routed to HR/APS |
Monday, June 22 |
5 PM HR/APS Final Approved |
Wednesday, July 1, 2020 |
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Monday, June 22 |
12 PM One-Time Payments Routed to Payroll |
Monday, June 22 |
5 PM Payroll Final Approved |
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Monday, June 22 |
5 PM Time/Leave Final Approved |
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July |
Tuesday, July 21 |
5 PM Business Processes Routed to HR/APS |
Thursday, July 23 |
5 PM HR/APS Final Approved |
Monday, August 3, 2020 |
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Thursday, July 23 |
12 PM One-Time Payments Routed to Payroll |
Thursday, July 23 |
5 PM Payroll Final Approved |
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Thursday, July 23 |
5 PM Time/Leave Final Approved |
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August |
Wednesday, August 19 |
5 PM Business Processes Routed to HR/APS |
Friday, August 21 |
5 PM HR/APS Final Approved |
Tuesday, September 1, 2020 |
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Friday, August 21 |
12 PM One-Time Payments Routed to Payroll |
Friday, August 21 |
5 PM Payroll Final Approved |
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Friday, August 21 |
5 PM Time/Leave Final Approved |
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Payroll Services recognizes that extenuating circumstances may result in employees missing payment on the regularly scheduled payday. If this occurs, payment should be expected on the next payday for the retroactive transactions. In the event of true financial hardship for the employee, please see the On-Demand Payment Request process.
Semi-Monthly Payroll Calendar
On Demand Payments Payroll Calendar
Archived Paydays and Payroll Deadlines
Last updated 9/30/2019