The semi-monthly calendar below applies to all payments made to employees in a position with a Semi-Monthly Pay Group.
Regular On Cycle
Payday
Semi-Monthly paydays generally occur on the fifth business day after the end of the pay period. Exceptions are sometimes necessary due to holidays and bank closures.
Departmental Deadline
Business Process (BP) transactions applicable to the pay period, including Time Tracking, must be routed and final approved by the day and time reflected in the Semi-Monthly payroll calendar below. Additional details about these deadlines are bulleted here:
- ROUTING
BP transactions affecting the payroll that route to Human Resources (HR) and Academic Personnel Services (APS) must be routed no later than 5:00pm on the deadline day. BP transactions routing to Payroll Services must be routed no later than noon on the deadline day.
Note: BPs that are returned for correction due to errors, or that are missing supporting documentation (attachments), may result in payment delays. Routing BPs as soon as the job/payment details have been determined is recommended in order to better ensure payments are made on time.
- TIMESHEETS & TIME LOCK
Timesheets for the semi-monthly payroll automatically lock in order to facilitate the payroll calculation. At 5 p.m. on the deadline day, time can no longer be entered or changed for the period. This is a hard deadline based on system configuration.
- FINAL APPROVAL
Compensation, HCM, and Leave transactions must be final approved by 5 p.m. on the deadline day in order to be included in the payroll calculation. This includes, but is not limited to: Hire Employee, Add Job, Change Job, Request Compensation Change, Enter Time, Request Absence, Request Return from Leave of Absence, Terminate Employee.
Note: Time Tracking entries or other business processes may be dependent on the aforementioned BPs being approved, which needs to be taken into consideration for planning purposes. For example, since Time must be final approved by 5 p.m. on the deadline day, the Hire or Additional Job must be approved before the employee can enter the time.
- Download Payroll Dates to Outlook: Automatically update your Microsoft Outlook Calendar with the payroll paydays and deadlines. Note that this feature utilizes the Microsoft Outlook Holiday file download functionality. Users can change the category on each date, if desired.
Please see the calendar below for fiscal year 2022-23.
Semi-Monthly Pay GroupDeadlines & Paydays
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Pay Period |
Departmental Deadline |
Central Office Deadline |
Payday |
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September 1-15 |
Thursday, September 15 |
5 PM Business Processes Routed to HR/APS |
Monday, September 19 |
5 PM HR/APS Final Approved |
Thursday, September 22, 2022 |
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Monday, September 19 |
12 PM One-Time Payments Routed to Payroll |
Monday, September 19 |
5 PM Payroll Final Approved |
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Monday, September 19 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Monday, September 19 |
5 PM Time/Leave Final Approved |
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September 16-30 |
Friday, September 30 |
5 PM Business Processes Routed to HR/APS |
Tuesday, October 4 |
5 PM HR/APS Final Approved |
Friday, October 7, 2022 |
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Tuesday, October 4 |
12 PM One-Time Payments Routed to Payroll |
Tuesday, October 4 |
5 PM Payroll Final Approved |
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Tuesday, October 4 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Tuesday, October 4 |
5 PM Time/Leave Final Approved |
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October 1-15 |
Friday, October 14 |
5 PM Business Processes Routed to HR/APS |
Tuesday, October 18 |
5 PM HR/APS Final Approved |
Friday, October 21, 2022 |
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Tuesday, October 18 |
12 PM One-Time Payments Routed to Payroll |
Tuesday, October 18 |
5 PM Payroll Final Approved |
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Tuesday, October 18 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Tuesday, October 18 |
5 PM Time/Leave Final Approved |
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October 16-31 |
Monday, October 31 |
5 PM Business Processes Routed to HR/APS |
Wednesday, November 2 |
5 PM HR/APS Final Approved |
Monday, November 7, 2022 |
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Wednesday, November 2 |
12 PM One-Time Payments Routed to Payroll |
Wednesday, November 2 |
5 PM Payroll Final Approved |
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Wednesday, November 2 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Wednesday, November 2 |
5 PM Time/Leave Final Approved |
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November 1-15 |
Tuesday, November 15 |
5 PM Business Processes Routed to HR/APS |
Thursday, November 17 |
5 PM HR/APS Final Approved |
Tuesday, November 22, 2022 |
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Thursday, November 17 |
12 PM One-Time Payments Routed to Payroll |
Thursday, November 17 |
5 PM Payroll Final Approved |
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Thursday, November 17 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Thursday, November 17 |
5 PM Time/Leave Final Approved |
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November 16-30 |
Wednesday, November 30 |
5 PM Business Processes Routed to HR/APS |
Friday December 2 |
5 PM HR/APS Final Approved |
Wednesday, December 7, 2022 |
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Friday, December 2 |
12 PM One-Time Payments Routed to Payroll |
Friday, December 2 |
5 PM Payroll Final Approved |
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Friday, December 2 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Friday, December 2 |
5 PM Time/Leave Final Approved |
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December 1-15 |
Thursday, December 15 |
5 PM Business Processes Routed to HR/APS |
Monday, December 19 |
5 PM HR/APS Final Approved |
Thursday, December 22, 2022 |
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Monday, December 19 |
12 PM One-Time Payments Routed to Payroll |
Monday, December 19 |
5 PM Payroll Final Approved |
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Monday, December 19 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Monday, December 19 |
5 PM Time/Leave Final Approved |
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December 16-31 |
Monday, January 2 |
5 PM Business Processes Routed to HR/APS |
Tuesday, January 3 |
5 PM HR/APS Final Approved |
Friday, January 6, 2023 |
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Tuesday, January 3 |
12 PM One-Time Payments Routed to Payroll |
Tuesday, January 3 |
5 PM Payroll Final Approved |
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Tuesday, January 3 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Tuesday, January 3 |
5 PM Time/Leave Final Approved |
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January 1-15 |
Thursday, January 12 |
5 PM Business Processes Routed to HR/APS |
Tuesday, January 17 |
5 PM HR/APS Final Approved |
Friday, January 20, 2023 |
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Tuesday, January 17 |
12 PM One-Time Payments Routed to Payroll |
Tuesday, January 17 |
5 PM Payroll Final Approved |
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Tuesday, January 17 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Tuesday, January 17 |
5 PM Time/Leave Final Approved |
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January 16-31 |
Tuesday, January 31 |
5 PM Business Processes Routed to HR/APS |
Thursday, February 2 |
5 PM HR/APS Final Approved |
Tuesday, February 7, 2023 |
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Thursday, February 2 |
12 PM One-Time Payments Routed to Payroll |
Thursday, February 2 |
5 PM Payroll Final Approved |
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Thursday, February 2 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Thursday, February 2 |
5 PM Time/Leave Final Approved |
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February 1-15 |
Tuesday, February 14 |
5 PM Business Processes Routed to HR/APS |
Thursday, February 16 |
5 PM HR/APS Final Approved |
Wednesday, February 22, 2023 |
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Thursday, February 16 |
12 PM One-Time Payments Routed to Payroll |
Thursday, February 16 |
5 PM Payroll Final Approved |
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Thursday, February 16 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Thursday, February 16 |
5 PM Time/Leave Final Approved |
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February 16-28 |
Tuesday, February 28 |
5 PM Business Processes Routed to HR/APS |
Thursday, March 2 |
5 PM HR/APS Final Approved |
Tuesday, March 7, 2023 |
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Thursday, March 2 |
12 PM One-Time Payments Routed to Payroll |
Thursday, March 2 |
5 PM Payroll Final Approved |
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Thursday, March 2 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Thursday, March 2 |
5 PM Time/Leave Final Approved |
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March 1-15 |
Wednesday, March 15 |
5 PM Business Processes Routed to HR/APS |
Friday, March 17 |
5 PM HR/APS Final Approved |
Wednesday, March 22, 2023 |
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Friday, March 17 |
12 PM One-Time Payments Routed to Payroll |
Friday, March 17 |
5 PM Payroll Final Approved |
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Friday, March 17 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Friday, March 17 |
5 PM Time/Leave Final Approved |
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March 16-31 |
Friday, March 31 |
5 PM Business Processes Routed to HR/APS |
Tuesday, April 4 |
5 PM HR/APS Final Approved |
Friday, April 7, 2022 |
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Tuesday, April 4 |
12 PM One-Time Payments Routed to Payroll |
Tuesday, April 4 |
5 PM Payroll Final Approved |
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Tuesday, April 4 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Tuesday, April 4 |
5 PM Time/Leave Final Approved |
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April 1-15 |
Friday, April 14 |
5 PM Business Processes Routed to HR/APS |
Tuesday, April 18 |
5 PM HR/APS Final Approved |
Friday, April 21, 2023 |
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Tuesday, April 18 |
12 PM One-Time Payments Routed to Payroll |
Tuesday, April 18 |
5 PM Payroll Final Approved |
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Tuesday, April 18 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Tuesday, April 18 |
5 PM Time/Leave Final Approved |
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April 16-30 |
Friday, April 28 |
5 PM Business Processes Routed to HR/APS |
Tuesday, May 2 |
5 PM HR/APS Final Approved |
Friday, May 5, 2023 |
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Tuesday, May 2 |
12 PM One-Time Payments Routed to Payroll |
Tuesday, May 2 |
5 PM Payroll Final Approved |
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Tuesday, May 2 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Tuesday, May 2 |
5 PM Time/Leave Final Approved |
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May 1-15 |
Monday, May 15 |
5 PM Business Processes Routed to HR/APS |
Wednesday, May 17 |
5 PM HR/APS Final Approved |
Monday, May 22, 2023 |
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Wednesday, May 17 |
12 PM One-Time Payments Routed to Payroll |
Wednesday, May 17 |
5 PM Payroll Final Approved |
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Wednesday, May 17 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Wednesday, May 17 |
5 PM Time/Leave Final Approved |
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May 16-31 |
Wednesday, May 31 |
5 PM Business Processes Routed to HR/APS |
Friday, June 2 |
5 PM HR/APS Final Approved |
Wednesday, Jun 7, 2023 |
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Friday, June 2 |
12 PM One-Time Payments Routed to Payroll |
Friday, June 2 |
5 PM Payroll Final Approved |
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Friday, June 2 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Friday, June 2 |
5 PM Time/Leave Final Approved |
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June 1-15 |
Wednesday, June 14 |
5 PM Business Processes Routed to HR/APS |
Friday, June 16 |
5 PM HR/APS Final Approved |
Thursday, June 22, 2023 |
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Friday, June 16 |
12 PM One-Time Payments Routed to Payroll |
Friday, June 16 |
5 PM Payroll Final Approved |
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Friday, June 16 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Friday, June 16 |
5 PM Time/Leave Final Approved |
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June 16-30 |
Thursday, June 29 |
5 PM Business Processes Routed to HR/APS |
Monday, July 3 |
5 PM HR/APS Final Approved |
Friday, July 7, 2023 |
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Monday, July 3 |
12 PM One-Time Payments Routed to Payroll |
Monday, July 3 |
5 PM Payroll Final Approved |
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Monday, July 3 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Monday, July 3 |
5 PM Time/Leave Final Approved |
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July 1-15 |
Friday, July 14 |
5 PM Business Processes Routed to HR/APS |
Tuesday, July 18 |
5 PM HR/APS Final Approved |
Friday, July 21, 2023 |
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Tuesday, July 18 |
12 PM One-Time Payments Routed to Payroll |
Tuesday, July 18 |
5 PM Payroll Final Approved |
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Tuesday, July 18 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Tuesday, July 18 |
5 PM Time/Leave Final Approved |
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July 16-31 |
Monday, July 31 |
5 PM Business Processes Routed to HR/APS |
Wednesday, August 2 |
5 PM HR/APS Final Approved |
Monday, August 7, 2023 |
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Wednesday, August 2 |
12 PM One-Time Payments Routed to Payroll |
Wednesday, August 2 |
5 PM Payroll Final Approved |
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Wednesday, August 2 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Wednesday, August 2 |
5 PM Time/Leave Final Approved |
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August 1-15 |
Tuesday, August 15 |
5 PM Business Processes Routed to HR/APS |
Thursday, August 17 |
5 PM HR/APS Final Approved |
Tuesday, August 22, 2023 |
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Thursday, August 17 |
12 PM One-Time Payments Routed to Payroll |
Thursday, August 17 |
5 PM Payroll Final Approved |
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Thursday, August 17 |
3 PM Mass Advance of Timesheets to Time Keepers |
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Thursday, August 17 |
5 PM Time/Leave Final Approved |
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August 16-31 |
Wednesday, August 30 |
5 PM Business Processes Routed to HR/APS |
Friday, September 1 |
12 PM HR/APS Final Approved |
Thursday, September 7, 2023 |
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Friday, September 1 |
10 AM One-Time Payments Routed to Payroll |
Friday, September 1 |
12 PM Payroll Final Approved |
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Friday, September 1 |
10 AM Mass Advance of Timesheets to Time Keepers |
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Friday, September 1 |
12 PM Time/Leave Final Approved |
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Payroll Services recognizes that extenuating circumstances may result in employees missing payment on the regularly scheduled payday. If this occurs, payment should be expected on the next payday for the retroactive transactions. In the event of true financial hardship for the employee, please see the On-Demand Payment Request process.
Monthly Payroll Calendar
On Demand Payments Payroll Calendar
Archived Paydays and Payroll Deadlines
Last updated 11/03/2022