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  • Paydays & Deadlines : Semi-Monthly Payroll Calendar

Semi-Monthly Payroll Calendar

The semi-monthly calendar below applies to all payments made to employees in a position with a Semi-Monthly Pay Group.

 

Regular On Cycle

Payday

Semi-Monthly paydays generally occur on the fifth business day after the end of the pay period. Exceptions are sometimes necessary due to holidays and bank closures.

Departmental Deadline

Business Process (BP) transactions applicable to the pay period, including Time Tracking, must be routed and final approved by the day and time reflected in the Semi-Monthly payroll calendar below. Additional details about these deadlines are bulleted here:

  • ROUTING

BP transactions affecting the payroll that route to Human Resources (HR) and Academic Personnel Services (APS) must be routed no later than 5:00pm on the deadline day. BP transactions routing to Payroll Services must be routed no later than noon on the deadline day.

Note: BPs that are returned for correction due to errors, or that are missing supporting documentation (attachments), may result in payment delays. Routing BPs as soon as the job/payment details have been determined is recommended in order to better ensure payments are made on time.

  • TIMESHEETS & TIME LOCK

Timesheets for the semi-monthly payroll automatically lock in order to facilitate the payroll calculation. At 5 p.m. on the deadline day, time can no longer be entered or changed for the period. This is a hard deadline based on system configuration.

  • FINAL APPROVAL

Compensation, HCM, and Leave transactions must be final approved by 5 p.m. on the deadline day in order to be included in the payroll calculation. This includes, but is not limited to: Hire Employee, Add Job, Change Job, Request Compensation Change, Enter Time, Request Absence, Request Return from Leave of Absence, Terminate Employee.

Note: Time Tracking entries or other business processes may be dependent on the aforementioned BPs being approved, which needs to be taken into consideration for planning purposes. For example, since Time must be final approved by 5 p.m. on the deadline day, the Hire or Additional Job must be approved before the employee can enter the time.

  • Download Payroll Dates to Outlook: Automatically update your Microsoft Outlook Calendar with the payroll paydays and deadlines. Note that this feature utilizes the Microsoft Outlook Holiday file download functionality. Users can change the category on each date, if desired.

Please see the calendars below for fiscal year 2020-21.

Semi-Monthly Pay Group

Deadlines & Paydays
 

Pay Period

Departmental Deadline

Central Office Deadline

Payday

September 1-15

Tuesday, September 15

5 PM Business Processes Routed to HR/APS

Thursday, September 17

5 PM HR/APS Final Approved

Tuesday, September 22, 2020

Thursday, September 17

12 PM One-Time Payments Routed to Payroll

Thursday, September 17

5 PM Payroll Final Approved

Thursday, September 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Thursday, September 17

5 PM Time/Leave Final Approved

September 16-30

Wednesday, September 30

5 PM Business Processes Routed to HR/APS

Friday, October 2

5 PM HR/APS Final Approved

Wednesday, October 7, 2020

Friday, October 2

12 PM One-Time Payments Routed to Payroll

Friday, October 2

5 PM Payroll Final Approved

Friday, October 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Friday, October 2

5 PM Time/Leave Final Approved

October 1-15

Thursday, October 15

5 PM Business Processes Routed to HR/APS

Monday, October 19

5 PM HR/APS Final Approved

Thursday, October 22, 2020

Monday, October 19

12 PM One-Time Payments Routed to Payroll

Monday, October 19

5 PM Payroll Final Approved

Monday, October 19

3 PM Mass Advance of Timesheets to Time Keepers

 

Monday, October 19

5 PM Time/Leave Final Approved

October 16-31

Friday, October 30

5 PM Business Processes Routed to HR/APS

Tuesday, November 3

5 PM HR/APS Final Approved

Friday, November 6, 2020

Tuesday, November 3

12 PM One-Time Payments Routed to Payroll

Tuesday, November 3

5 PM Payroll Final Approved

Tuesday, November 3

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, November 3

5 PM Time/Leave Final Approved

November 1-15

Friday, November 13

5 PM Business Processes Routed to HR/APS

Tuesday, November 17

5 PM HR/APS Final Approved

Friday, November 20, 2020

Tuesday, November 17

12 PM One-Time Payments Routed to Payroll

Tuesday, November 17

5 PM Payroll Final Approved

Tuesday, November 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, November 17

5 PM Time/Leave Final Approved

November 16-30

Monday, November 30

5 PM Business Processes Routed to HR/APS

Wednesday, December 2

5 PM HR/APS Final Approved

Monday, December 7, 2020

Wednesday, December 2

12 PM One-Time Payments Routed to Payroll

Wednesday, December 2

5 PM Payroll Final Approved

Wednesday, December 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Wednesday, December 2

5 PM Time/Leave Final Approved

December 1-15

Tuesday, December 15

5 PM Business Processes Routed to HR/APS

Thursday, December 17

5 PM HR/APS Final Approved

Tuesday, December 22, 2020

Thursday, December 17

12 PM One-Time Payments Routed to Payroll

Thursday, December 17

5 PM Payroll Final Approved

Thursday, December 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Thursday, December 17

5 PM Time/Leave Final Approved

December 16-31

Monday, January 4

5 PM Business Processes Routed to HR/APS

Tuesday, January 5

5 PM HR/APS Final Approved

Friday, January 8, 2021

Tuesday, January 5

12 PM One-Time Payments Routed to Payroll

Tuesday, January 5

5 PM Payroll Final Approved

Tuesday, January 5

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, January 5

5 PM Time/Leave Final Approved

January 1-15

Friday, January 15

5 PM Business Processes Routed to HR/APS

Tuesday, January 19

5 PM HR/APS Final Approved

Friday, January 22, 2021

Tuesday, January 19

12 PM One-Time Payments Routed to Payroll

Tuesday, January 19

5 PM Payroll Final Approved

Tuesday, January 19

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, January 19

5 PM Time/Leave Final Approved

January 16-31

Friday, January 29

5 PM Business Processes Routed to HR/APS

Tuesday, February 2

5 PM HR/APS Final Approved

Friday, February 05, 2021

Tuesday, February 2

12 PM One-Time Payments Routed to Payroll

Tuesday, February 2

5 PM Payroll Final Approved

Tuesday, February 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, February 2

5 PM Time/Leave Final Approved

February 1-15

Monday, February 15

5 PM Business Processes Routed to HR/APS

Wednesday, February 17

5 PM HR/APS Final Approved

Monday, February 22, 2021

Wednesday, February 17

12 PM One-Time Payments Routed to Payroll

Wednesday, February 17

5 PM Payroll Final Approved

Wednesday, February 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Wednesday, February 17

5 PM Time/Leave Final Approved

February 16-28

Friday, February 26

5 PM Business Processes Routed to HR/APS

Tuesday, March 2

5 PM HR/APS Final Approved

Friday, March 5, 2021

Tuesday, March 2

12 PM One-Time Payments Routed to Payroll

Tuesday, March 2

5 PM Payroll Final Approved

Tuesday, March 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, March 2

5 PM Time/Leave Final Approved

March 1-15

Monday, March 15

5 PM Business Processes Routed to HR/APS

Wednesday, March 17

5 PM HR/APS Final Approved

Monday, March 22, 2021

Wednesday, March 17

12 PM One-Time Payments Routed to Payroll

Wednesday, March 17

5 PM Payroll Final Approved

Wednesday, March 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Wednesday, March 17

5 PM Time/Leave Final Approved

March 16-31

Wednesday, March 31

5 PM Business Processes Routed to HR/APS

Friday, April 2

5 PM HR/APS Final Approved

Friday, April 9, 2021

Friday, April 2

12 PM One-Time Payments Routed to Payroll

Friday, April 2

5 PM Payroll Final Approved

Friday, April 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Friday, April 2

5 PM Time/Leave Final Approved

April 1-15

Thursday, April 15

5 PM Business Processes Routed to HR/APS

Monday, April 19

5 PM HR/APS Final Approved

Thursday, April 22, 2021

Monday, April 19

12 PM One-Time Payments Routed to Payroll

Monday, April 19

5 PM Payroll Final Approved

Monday, April 19

3 PM Mass Advance of Timesheets to Time Keepers

 

Monday, April 19

5 PM Time/Leave Final Approved

April 16-30

Friday, April 30

5 PM Business Processes Routed to HR/APS

Tuesday, May 4

5 PM HR/APS Final Approved

Friday, May 7, 2021

Tuesday, May 4

12 PM One-Time Payments Routed to Payroll

Tuesday, May 4

5 PM Payroll Final Approved

Tuesday, May 4

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, May 4

5 PM Time/Leave Final Approved

May 1-15

Friday, May 14

5 PM Business Processes Routed to HR/APS

Tuesday, May 18

5 PM HR/APS Final Approved

Friday, May 21, 2021

Tuesday, May 18

12 PM One-Time Payments Routed to Payroll

Tuesday, May 18

5 PM Payroll Final Approved

Tuesday, May 18

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, May 18

5 PM Time/Leave Final Approved

May 16-31

Friday, May 28

5 PM Business Processes Routed to HR/APS

Wednesday, June 2

5 PM HR/APS Final Approved

Monday, Jun 7, 2021

Wednesday, June 2

12 PM One-Time Payments Routed to Payroll

Wednesday, June 2

5 PM Payroll Final Approved

Wednesday, June 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Wednesday, June 2

5 PM Time/Leave Final Approved

June 1-15

Tuesday, June 15

5 PM Business Processes Routed to HR/APS

Thursday, June 17

5 PM HR/APS Final Approved

Tuesday, June 22, 2021

Thursday, June 17

12 PM One-Time Payments Routed to Payroll

Thursday, June 17

5 PM Payroll Final Approved

Thursday, June 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Thursday, June 17

5 PM Time/Leave Final Approved

June 16-30

Wednesday, June 30

5 PM Business Processes Routed to HR/APS

Friday, July 2

5 PM HR/APS Final Approved

Friday, July 9, 2021

Friday, July 2

12 PM One-Time Payments Routed to Payroll

Friday, July 2

5 PM Payroll Final Approved

Friday, July 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Friday, July 2

5 PM Time/Leave Final Approved

July 1-15

Thursday, July 15

5 PM Business Processes Routed to HR/APS

Monday, July 19

5 PM HR/APS Final Approved

Thursday, July. 22, 2021

Monday, July 19

12 PM One-Time Payments Routed to Payroll

Monday, July 19

5 PM Payroll Final Approved

Monday, July 19

3 PM Mass Advance of Timesheets to Time Keepers

 

Monday, July 19

5 PM Time/Leave Final Approved

July 16-31

Friday, July 30

5 PM Business Processes Routed to HR/APS

Tuesday, August 3

5 PM HR/APS Final Approved

Friday, August 6, 2021

Tuesday, August 3

12 PM One-Time Payments Routed to Payroll

Tuesday, August 3

5 PM Payroll Final Approved

Tuesday, August 3

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, August 3

5 PM Time/Leave Final Approved

August 1-15

Friday, August 13

5 PM Business Processes Routed to HR/APS

Tuesday, August 17

5 PM HR/APS Final Approved

Friday, August 20, 2021

Tuesday, August 17

12 PM One-Time Payments Routed to Payroll

Tuesday, August 17

5 PM Payroll Final Approved

Tuesday, August 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, August 17

5 PM Time/Leave Final Approved

August 16-31

Tuesday, August 31

5 PM Business Processes Routed to HR/APS

Thursday, September 2

5 PM HR/APS Final Approved

Friday, September 10, 2021

Thursday, September 2

12 PM One-Time Payments Routed to Payroll

Thursday, September 2

5 PM Payroll Final Approved

Thursday, September 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Thursday, September 2

5 PM Time/Leave Final Approved

Payroll Services recognizes that extenuating circumstances may result in employees missing payment on the regularly scheduled payday. If this occurs, payment should be expected on the next payday for the retroactive transactions. In the event of true financial hardship for the employee, please see the On-Demand Payment Request process.

 

Monthly Payroll Calendar
On Demand Payments Payroll Calendar
Archived Paydays and Payroll Deadlines


 

Last updated 08/15/2020

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