Semi-Monthly Payroll Calendar

This semi-monthly calendar applies to all electronic payroll documents (OV1, OV2, OV5, OV6, and OV7) for hourly pay, overtime, vacation, professional servicesand other type pay, as well as Departmental (Manual) Payroll Vouchers and OV7 paper documentation.

  • Payday: Paychecks are generally available on the fifth business day after the end of the pay period. Exceptions are sometimes necessary due to holidays, and these dates are listed in bold.
  • Document Deadline: *DEFINE OV documents must be final approved by 3 p.m. on the listed date. Departmental (Manual) Payroll Vouchers, and Professional Services Payment (OV7s) documentation are due in Payroll Services by noon on the listed date.
  • Asterisks (*) designate a one (1) business day document deadline as opposed to the normal two days.
  • Download Payroll Dates to Outlook (New Dates Sept. & Oct. 2018): Automatically update your Microsoft Outlook Calendar with the payroll paydays and deadlines. Note that this feature utilizes the Microsoft Outlook Holiday file download functionality. Users can change the category on each date, if desired.

August 2018
Semi-Monthly Voucher Deadlines & Paydays

Pay Period

Document Deadline


Aug. 01-15, 2018

Friday, Aug. 17, 2018

Aug. 22, 2018

Aug. 16-31, 2018

*Tuesday, Sept. 4, 2018*^

Sept. 6, 2018^

^Indicates final payroll of the Fiscal Year

September - October 2018
Semi-Monthly Voucher Deadlines & Paydays
Legacy System (DEFINE)

Pay Period

Document Deadline


Sept. 1-15, 2018

Tuesday, Sept. 18, 2018

Sept. 21, 2018

Sept. 16-30, 2018

Tuesday, Oct. 2, 2018

Oct. 5, 2018

Oct. 1-15, 2018

Wednesday, Oct. 17, 2018

Oct. 22, 2018

Oct. 16-31, 2018**

**Final legacy payroll
   applicable to the
   October 2018 pay period
   and ALL pay periods

Wednesday, Oct.31, 2018**

**Last Day to process ALL
   OV documents for the
   October 2018 pay period
   and ALL pay periods

Nov. 07, 2018**

**Final Legacy



Monthly Payroll Calendar
Archived Paydays and Payroll Deadlines

Workday cloud and UT Tower
Beginning with the November 2018 pay period, HR and Payroll will be operating out of Workday. This includes employee jobs, timesheet entry, and payroll processing.

Semi-Monthly paydays will continue to occur as they do in the Legacy system (our current system), generally occurring on the fifth business day after the end of the pay period.

More information applicable to the Nov. 2018 thru Aug. 2019 pay periods will be
forthcoming as we work to finalize our new processes for Workday.

Please check back regularly for new announcements and page updates, which will be
occurring over the next couple of months prior to Workday Go-Live.

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Last updated 8/22/2018