Semi-Monthly Payroll Calendar

The semi-monthly calendar below applies to all payments made to employees in a position with a Semi-Monthly Pay Group.

Regular On Cycle

Payday

Semi-Monthly paydays generally occur on the fifth business day after the end of the pay period. Exceptions are sometimes necessary due to holidays and bank closures.

Departmental Deadline

Business Process (BP) transactions applicable to the pay period, including Time Tracking, must be routed and final approved by the day and time reflected in the Semi-Monthly payroll calendar below. Additional details about these deadlines are bulleted here:

  • ROUTING

BP transactions affecting the payroll that route to Human Resources (HR) and Academic Personnel Services (APS) must be routed no later than 5:00pm on the deadline day. BP transactions routing to Payroll Services must be routed no later than noon on the deadline day.

Note: BPs that are returned for correction due to errors, or that are missing supporting documentation (attachments), may result in payment delays. Routing BPs as soon as the job/payment details have been determined is recommended in order to better ensure payments are made on time.

  • TIMESHEETS & TIME LOCK

Timesheets for the semi-monthly payroll automatically lock in order to facilitate the payroll calculation. At 5 p.m. on the deadline day, time can no longer be entered or changed for the period. This is a hard deadline based on system configuration.

  • FINAL APPROVAL

Compensation, HCM, and Leave transactions must be final approved by 5 p.m. on the deadline day in order to be included in the payroll calculation. This includes, but is not limited to: Hire Employee, Add Job, Change Job, Request Compensation Change, Enter Time, Request Absence, Request Return from Leave of Absence, Terminate Employee.

Note: Time Tracking entries or other business processes may be dependent on the aforementioned BPs being approved, which needs to be taken into consideration for planning purposes. For example, since Time must be final approved by 5 p.m. on the deadline day, the Hire or Additional Job must be approved before the employee can enter the time.

  • Download Payroll Dates to Outlook: Automatically update your Microsoft Outlook Calendar with the payroll paydays and deadlines. Note that this feature utilizes the Microsoft Outlook Holiday file download functionality. Users can change the category on each date, if desired.

Please see the calendar below for fiscal year 2021-22.

Semi-Monthly Pay Group

Deadlines & Paydays

 

Pay Period

Departmental Deadline

Central Office Deadline

Payday

September 1-15

Wednesday, September 15

5 PM Business Processes Routed to HR/APS

Friday, September 17

5 PM HR/APS Final Approved

Wednesday, September 22, 2021

Friday, September 17

12 PM One-Time Payments Routed to Payroll

Friday, September 17

5 PM Payroll Final Approved

Friday, September 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Friday, September 17

5 PM Time/Leave Final Approved

September 16-30

Thursday, September 30

5 PM Business Processes Routed to HR/APS

Monday, October 4

5 PM HR/APS Final Approved

Thursday, October 7, 2021

Monday, October 4

12 PM One-Time Payments Routed to Payroll

Monday, October 4

5 PM Payroll Final Approved

Monday, October 4

3 PM Mass Advance of Timesheets to Time Keepers

 

Monday, October 4

5 PM Time/Leave Final Approved

October 1-15

Friday, October 15

5 PM Business Processes Routed to HR/APS

Tuesday, October 19

5 PM HR/APS Final Approved

Friday, October 22, 2021

Tuesday, October 19

12 PM One-Time Payments Routed to Payroll

Tuesday, October 19

5 PM Payroll Final Approved

Tuesday, October 19

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, October 19

5 PM Time/Leave Final Approved

October 16-31

Friday, October 29

5 PM Business Processes Routed to HR/APS

Tuesday, November 2

5 PM HR/APS Final Approved

Friday, November 5, 2021

Tuesday, November 2

12 PM One-Time Payments Routed to Payroll

Tuesday, November 2

5 PM Payroll Final Approved

Tuesday, November 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, November 2

5 PM Time/Leave Final Approved

November 1-15

Monday, November 15

5 PM Business Processes Routed to HR/APS

Wednesday, November 17

5 PM HR/APS Final Approved

Monday, November 22, 2021

Wednesday, November 17

12 PM One-Time Payments Routed to Payroll

Wednesday, November 17

5 PM Payroll Final Approved

Wednesday, November 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Wednesday, November 17

5 PM Time/Leave Final Approved

November 16-30

Tuesday, November 30

5 PM Business Processes Routed to HR/APS

Thursday December 2

5 PM HR/APS Final Approved

Tuesday, December 7, 2021

Thursday, December 2

12 PM One-Time Payments Routed to Payroll

Thursday, December 2

5 PM Payroll Final Approved

Thursday, December 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Thursday, December 2

5 PM Time/Leave Final Approved

December 1-15

Wednesday, December 15

5 PM Business Processes Routed to HR/APS

Friday, December 17

5 PM HR/APS Final Approved

Wednesday, December 22, 2021

Friday, December 17

12 PM One-Time Payments Routed to Payroll

Friday, December 17

5 PM Payroll Final Approved

Friday, December 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Friday, December 17

5 PM Time/Leave Final Approved

December 16-31

Monday, January 3

5 PM Business Processes Routed to HR/APS

Tuesday, January 4

5 PM HR/APS Final Approved

Friday, January 7, 2022

Tuesday, January 4

12 PM One-Time Payments Routed to Payroll

Tuesday, January 4

5 PM Payroll Final Approved

Tuesday, January 4

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, January 4

5 PM Time/Leave Final Approved

January 1-15

Friday, January 14

5 PM Business Processes Routed to HR/APS

Tuesday, January 18

5 PM HR/APS Final Approved

Friday, January 21, 2022

Tuesday, January 18

12 PM One-Time Payments Routed to Payroll

Tuesday, January 18

5 PM Payroll Final Approved

Tuesday, January 18

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, January 18

5 PM Time/Leave Final Approved

January 16-31

Monday, January 31

5 PM Business Processes Routed to HR/APS

Wednesday, February 2

5 PM HR/APS Final Approved

Monday, February 07, 2022

Wednesday, February 2

12 PM One-Time Payments Routed to Payroll

Wednesday, February 2

5 PM Payroll Final Approved

Wednesday, February 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Wednesday, February 2

5 PM Time/Leave Final Approved

February 1-15

Tuesday, February 15

5 PM Business Processes Routed to HR/APS

Thursday, February 17

5 PM HR/APS Final Approved

Tuesday, February 22, 2022

Thursday, February 17

12 PM One-Time Payments Routed to Payroll

Thursday, February 17

5 PM Payroll Final Approved

Thursday, February 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Thursday, February 17

5 PM Time/Leave Final Approved

February 16-28

Monday, February 28

5 PM Business Processes Routed to HR/APS

Wednesday, March 2

5 PM HR/APS Final Approved

Monday, March 7, 2022

Wednesday, March 2

12 PM One-Time Payments Routed to Payroll

Wednesday, March 2

5 PM Payroll Final Approved

Wednesday, March 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Wednesday, March 2

5 PM Time/Leave Final Approved

March 1-15

Tuesday, March 15

5 PM Business Processes Routed to HR/APS

Thursday, March 17

5 PM HR/APS Final Approved

Tuesday, March 22, 2022

Thursday, March 17

12 PM One-Time Payments Routed to Payroll

Thursday, March 17

5 PM Payroll Final Approved

Thursday, March 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Thursday, March 17

5 PM Time/Leave Final Approved

March 16-31

Thursday, March 31

5 PM Business Processes Routed to HR/APS

Monday, April 4

5 PM HR/APS Final Approved

Thursday, April 7, 2022

Monday, April 4

12 PM One-Time Payments Routed to Payroll

Monday, April 4

5 PM Payroll Final Approved

Monday, April 4

3 PM Mass Advance of Timesheets to Time Keepers

 

Monday, April 4

5 PM Time/Leave Final Approved

April 1-15

Friday, April 15

5 PM Business Processes Routed to HR/APS

Tuesday, April 19

5 PM HR/APS Final Approved

Friday, April 22, 2022

Tuesday, April 19

12 PM One-Time Payments Routed to Payroll

Tuesday, April 19

5 PM Payroll Final Approved

Tuesday, April 19

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, April 19

5 PM Time/Leave Final Approved

April 16-30

Friday, April 29

5 PM Business Processes Routed to HR/APS

Tuesday, May 3

5 PM HR/APS Final Approved

Friday, May 6, 2022

Tuesday, May 3

12 PM One-Time Payments Routed to Payroll

Tuesday, May 3

5 PM Payroll Final Approved

Tuesday, May 3

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, May 3

5 PM Time/Leave Final Approved

May 1-15

Friday, May 13

5 PM Business Processes Routed to HR/APS

Tuesday, May 17

5 PM HR/APS Final Approved

Friday, May 20, 2022

Tuesday, May 17

12 PM One-Time Payments Routed to Payroll

Tuesday, May 17

5 PM Payroll Final Approved

Tuesday, May 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, May 17

5 PM Time/Leave Final Approved

May 16-31

Tuesday, May 31

5 PM Business Processes Routed to HR/APS

Thursday, June 2

5 PM HR/APS Final Approved

Tuesday, Jun 7, 2022

Thursday, June 2

12 PM One-Time Payments Routed to Payroll

Thursday, June 2

5 PM Payroll Final Approved

Thursday, June 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Thursday, June 2

5 PM Time/Leave Final Approved

June 1-15

Wednesday, June 15

5 PM Business Processes Routed to HR/APS

Friday, June 17

5 PM HR/APS Final Approved

Wednesday, June 22, 2022

Friday, June 17

12 PM One-Time Payments Routed to Payroll

Friday, June 17

5 PM Payroll Final Approved

Friday, June 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Friday, June 17

5 PM Time/Leave Final Approved

June 16-30

Friday, July 1

5 PM Business Processes Routed to HR/APS

Tuesday, July 5

5 PM HR/APS Final Approved

Friday, July 8, 2022

Tuesday, July 5

12 PM One-Time Payments Routed to Payroll

Tuesday, July 5

5 PM Payroll Final Approved

Tuesday, July 5

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, July 5

5 PM Time/Leave Final Approved

July 1-15

Friday, July 15

5 PM Business Processes Routed to HR/APS

Tuesday, July 19

5 PM HR/APS Final Approved

Friday, July 22, 2022

Tuesday, July 19

12 PM One-Time Payments Routed to Payroll

Tuesday, July 19

5 PM Payroll Final Approved

Tuesday, July 19

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, July 19

5 PM Time/Leave Final Approved

July 16-31

Friday, July 29

5 PM Business Processes Routed to HR/APS

Tuesday, August 2

5 PM HR/APS Final Approved

Friday, August 5, 2022

Tuesday, August 2

12 PM One-Time Payments Routed to Payroll

Tuesday, August 2

5 PM Payroll Final Approved

Tuesday, August 2

3 PM Mass Advance of Timesheets to Time Keepers

 

Tuesday, August 2

5 PM Time/Leave Final Approved

August 1-15

Monday, August 15

5 PM Business Processes Routed to HR/APS

Wednesday, August 17

5 PM HR/APS Final Approved

Monday, August 22, 2022

Wednesday, August 17

12 PM One-Time Payments Routed to Payroll

Wednesday, August 17

5 PM Payroll Final Approved

Wednesday, August 17

3 PM Mass Advance of Timesheets to Time Keepers

 

Wednesday, August 17

5 PM Time/Leave Final Approved

August 16-31

Wednesday, August 31

5 PM Business Processes Routed to HR/APS

Thursday, September 1

12 PM HR/APS Final Approved

Wednesday, September 7, 2022

Thursday, September 1

10 AM One-Time Payments Routed to Payroll

Thursday, September 1

12 PM Payroll Final Approved

Thursday, September 1

10 AM Mass Advance of Timesheets to Time Keepers

 

Thursday, September 1

12 PM Time/Leave Final Approved

Payroll Services recognizes that extenuating circumstances may result in employees missing payment on the regularly scheduled payday. If this occurs, payment should be expected on the next payday for the retroactive transactions. In the event of true financial hardship for the employee, please see the On-Demand Payment Request process.

Monthly Payroll Calendar

On Demand Payments Payroll Calendar

Archived Paydays and Payroll Deadlines


 

Last updated 09/07/2021