Payroll Info

Additional guidance for university departments, employees, and retirees regarding various processes.

General Employee Info

New Employees
Read about the documentation required for university employees and nonresidents to receive payroll payments.

My Paycheck Profile
Information regarding My Paycheck Profile, the secure self-service Web application in UT Direct, which is used to create, view, and update personal payroll information including tax withholdings, check distribution, bank direct deposits, and employee addresses.

Earnings Statement Glossary
A guide to understanding your Payroll Earnings Statement for your payroll checks.

Replacement Checks
If a Payroll check has been lost, destroyed or expired you may request a Replacement Check. Information regarding Replacement Checks and the request form can be found here.

Non-U.S. Citizens

New Employee Records for Non-U.S. Citizens
Information about creating new employee records for non-U.S. citizens and the role of the GLACIER system in that process.

Social Security Numbers (SSNs) for Non-U.S. Citizen Employees
Learn about applying for a social security number, temporary SSN assignment, and receipt, delay or denial letters issued by the Social Security Administration.

GLACIER — Nonresident Tax Compliance System
Learn about GLACIER, the software system designed to collect information about immigration status, citizenship, residency, and history of presence in the U.S. to determine an individual's tax residency status and tax exemption eligibility.

Nonresident Taxes
Review information about nonresident alien tax issues, including year-end forms and IRS tax returns.

Taxes & Fringe Benefits

Fringe Benefits
Rates and other information used for calculating departmental fringe charges, such as insurance, retirement, and social security.

Taxable Fringe Benefits
Benefits provided to employees outside the payroll system may be taxable to the employee in accordance with IRS guidelines.

Social Security, Medicare, and Federal Withholding
See how your taxes are calculated on your payroll payment. Employees wanting to change their federal withholding filing status may do so by updating their My Withholding info online or by submitting a completed Form W-4 to Payroll Services.

Student Employee OASI (Social Security and Medicare) Exemption
Information about the rules for qualifying for the student OASI exemption for Social Security and Medicare taxes.

Tax Forms
Information about tax forms provided by Payroll Services, including Forms W-2 and 1042-S.

Faculty Members

Faculty Salary Spread Program
Information for eligible faculty members regarding spreading their nine-month salary over 12 calendar months.

Payment & Processing

Awards (Employee)
Information regarding awards and award payments for university employees.

Communication Device Allowances
Information regarding CDA payments pursuant to university policy.

Emergency Checks
Learn about the process for requesting emergency checks for late payments.

Hourly Payroll System
Web-based system for departmental OV1 payroll processors. Allows departments to programmatically create OV1 vouchers and perform payroll functions for hourly employees who complete electronic Time Reports in the HRS Timekeeping System.

An overview about employee overpayments and the steps to take when one occurs.

Paydays and Deadlines
View the pay dates and corresponding deadlines for the three payrolls that occur each month.

Payroll Vouchers and Voucher PowerPoint (PPS)
Learn about the electronic payroll documents (OV1, OV2, OV5, OV6 and OV7) and Departmental (Manual) Payroll Voucher used to make the various types of payroll payments on the semi-monthly paydays.

Prior Year Salary
How to pay employees for services performed in the prior fiscal year.

Tuition Benefits
Tuition Remission and Staff Educational Benefit information.

Retirement & Insurance

Retiree Insurance Bills
Information for retiree/surviving dependent insurance billing, including AutoPay, which allows retirees to set up automatic payments directly from their bank accounts.

Insurance Billing for Employees on Leave and Eligible Fellowship Recipients
Information regarding insurance billing for employees on leave, postdoctoral fellows and graduate student fellows.

Turn Your Vacation Payment into Retirement Savings
Learn about deferring your unused leave payment into a UTSaver 457(b) Deferred Compensation account.

Refund of Teacher Retirement System (TRS) Contributions
Guidance for requesting a TRS refund for employees who have separated from the university and want a refund of their TRS contributions.