When there are delays in assigning and/or paying university employees for the prior fiscal year, manual processing is required to make the payment in the current fiscal year. Prior year payments are made using current fiscal year funds. Additionally, salaries and fringes are not encumbered for monthly employees and do not post to the account. Funds must also be available in the current fiscal year.
Processing and Payment
To pay a monthly or hourly employee for services provided in the prior fiscal year, a Departmental (Manual) Payroll Voucher must be completed and the corresponding HRMS assignment must be final approved. An OV1 document should not be processed by the department to pay an hourly employee.
The manual voucher should be submitted to Payroll Services in MAI 134, campus mail code G0200, no later than noon on the semi-monthly payroll deadline. To avoid the risk of duplication, please do not fax or email a copy of a manual voucher in addition to having the original delivered to our office.
Payments for services provided in the prior fiscal year for both monthly and hourly employees are only paid on semi-monthly paydays.
Contact Information
For questions regarding prior year salary or in the event other types of prior year payments were inadvertently not paid, please contact the Payment Team.